Execution Analyst, SES Creation/SES Rel/Price Line Verification

BP; India; On-site; INR 700,000 - 1,100,000; Full time

Job summary

BP India is seeking a procurement operations professional to manage SES and GR processes using SAP. You will validate invoices, create SES entries, and ensure alignment with purchase orders and contracts.

Role requires 2–4 years in procurement operations, strong MS Office skills, and familiarity with SAP/SRM/Salesforce. Expect working hours supporting global partners across time zones.

Qualifications

• Bachelor's degree in management, business, finance or related field.
• Minimum of 2–4 years of experience in Procurement operations and SES/GR operations.
• Knowledge of SES/GR processes and procure-to-pay best practices.
• Experience working in a global, cross-cultural environment.

Responsibilities

• Validate invoices against backup documentation and create SES entries in SAP.
• Record SES lines matching Purchase Orders/Contracts and verify quantities.
• Release SES for acceptance and coordinate with Buyers/Accounts Payable.
• Identify missing backup documentation and resolve discrepancies.
• Ensure timely processing targets and KPI achievement.

Skills

SES knowledge

MS Office

Analytical thinking

Cross-cultural collaboration

Education

Bachelor's degree in management, Business, Finance, Accounting, or related field

Tools

SAP

SRM

Salesforce

Job description

Entity: Finance

Job Family Group: Procurement & Supply Chain Management Group

Job Description:

OVERVIEW:

We are a global energy business involved in every aspect of the energy system. We are working towards delivering light, heat, and mobility to millions of people every day. We are one of the very few companies equipped to address some of the big sophisticated challenges that matter for the future. We have a real contribution to make to the world's ambition of a low-carbon future. Join us and be part of what we can accomplish together. You can participate in our new ambition to become a net zero company by 2050 or sooner and help the world get to net zero.

Would you like to discover how our diverse, hardworking people are owning the way in making energy cleaner and better - and how you can play your part in our special team?

Key Accountabilities and Challenges:

• Accountable for accurate and timely transactional input validation and data entry from an invoice or service receiving document, such as a field ticket or timesheet, into an online Service Entry Sheet (SES) document in BP's SAP ERP Backbone solution. Once accepted by BP, the SES provides confirmation of the services that have been performed by a supplier. The Service Entry Sheet Releaser verifies the acceptability of an SES thoroughly and then forwards it to the responsible business User for acceptance. Under certain process guidelines, the Service Entry Sheet Releaser may accept (release) the SES on the responsible user's behalf.

Basic activities involved in an SES includes-

• Validate the invoice against supporting documentation, e.g., field tickets, timesheets, etc, and create entry into SAP per defined process.
• Validate BP Purchase Order or Contract line items and record each service as an SES line item.
• Validate and record quantities of each service received for each SES line item.
• Reject invoice in case of clear discrepancy with accurate business reasoning.
• Release the SES in the workflow for acceptance by BP.
• Ensure daily transactional processing targets and KPI are met.
• Timely exception resolution and customer concern as per the process guidelines.
• If exceptions are found, clearly document reasons and refer them to the appropriate responsible party, e.g., PO Buyer and Accounts Payable team for resolution.
• Applies standard agreements and aligns with established purchase-to-pay processes.
• Validate the invoices received from suppliers against the backup documentation provided, ensure appropriate authorizations (signatures, e-mails) exist on the backup documentation.
• Identify and log materials/services/personnel on the invoice that do not have adequate or no backup documentation.
• Based on established business rules for certain businesses, perform the SES release on invoices which match established criteria.
• Work closely with the business collaborators to make the business users approves the SES and follow-up in case of delays in securing approval.

Expectations:

High level of familiarity with the systems used to maintain and reconcile the relevant processes to ensure it balances correctly.

There is a high financial and reputational risk involved in prompt and accurate SES creations and releasing. SES released and invoices verified to be reviewed thoroughly to ensure completeness and accuracy.

SES to be created and verified in an accurate and timely manner within strict deadlines.

Liaising with collaborators, colleagues, and vendors in different global time zones and potentially in different languages, requiring meticulous coordination between teams.

Working hours (Europe/US shift) to support Business Partners.

Qualifications, Competencies & Approach:

Essential Education & Experience:

• Bachelor's degree in management, Business, Finance, Accounting, or related field.
• Minimum of 2 to 4 years of experience in Procurement operations and SES or GR operations.
• Strong knowledge of SES or GR Operations with good understanding of procurement and accounts payable practices.
• Experience of working cross culturally and in a Global environment.
• Knowledge to use of software applications like SAP, SRM and salesforce is an added advantage.
• Demonstrates basic understanding of overall Procure to Pay processes.
• Good command in MS office suite like outlook, teams, excel and word.

Key Competencies:

• Operational Completion - Has a sound understanding of process and workflow streamlining, problem resolution and change management.
• Risk Management - Identifies external and internal factors that impact risk and mitigation opportunities. Identifies potential new or emerging risks / threats and implements mitigation plans.
• Change Management - Builds energy around a change using a systematic approach to transition from the present to the desired state in the processes.
• Analytical Thinking - Systematically breaks down a complex problem or process into component parts using logical analysis techniques to reach a solution. Logi