Examination Coordinator

NMIMS CDOE; Mumbai; On-site; INR 400,000 - 700,000; Full time

Job summary

NMIMS CDOE in Mumbai is seeking an Examination Coordinator to oversee internal assessment examinations. You will manage online exam conduct, upload and verify papers, and coordinate with faculty and students to ensure policy compliance.

The role requires attention to data security, accuracy, and timely MIS reporting, with collaboration across support teams to ensure smooth and transparent exam operations.

Qualifications

• Graduation in any field and basic exam coordination exposure.
• Strong MS Excel skills and data handling abilities.
• Attention to detail, integrity, and confidentiality essential.

Responsibilities

• Coordinate and assist in planning, scheduling, and executing Internal Assessments for all UG, PG, and Executive Programs.
• Collaborate with faculty to prepare question papers and evaluation methods as per guidelines.
• Ensure timely uploading, verification, and secure handling of examination materials on the online platform.
• Facilitate communication between students, faculty, Student Support Centre and exam teams about schedules and guidelines.
• Monitor timely entry of marks, verify grades, and assist in compiling and scrutinising results before declaration.
• Assist in preparation, review, and publication of examination results as per policy.
• Maintain confidential, accurate records of schedules, student data, papers, evaluations, attendance, and results.
• Generate MIS reports on examination performance, trends, and compliance.

Skills

Attention to detail

Multitasking

Written and verbal communication

Data security awareness

Education

Graduation in any

Tools

MS Excel

Job description

Job Description:

Examination

Examination Coordinator

Location :

Mumbai

Job Description

Job Purpose :

The role is responsible for coordinating and executing all activities related to the internal assessment examinations at the Centre for Distance & Online Education (CDOE). This includes ensuring timely and accurate conduct of online exams, managing the uploading and verification of examination papers, coordinating with faculty and students, and maintaining strict adherence to examination policies and data security protocols. The role also supports the supervisor in reviewing examination timetables and results prior to release, ensuring smooth, transparent, and compliant exam operations.

Key Responsibilities

• Coordinate and assist Deputy Registrar the planning, scheduling, and smooth execution of Internal Assessments (IAs) for all UG, PG, and Executive Programs under the Centre for Distance & Online Education (CDOE).
• Collaborate with faculty to prepare question papers and method of evaluation in accordance with program outcomes and institutional guidelines.
• Ensure timely uploading, verification, and secure handling of question papers and other examination materials on the online platform.
• Facilitate communication between students, faculty, Student Support Centre and examination conduct teams to ensure clarity on schedules, guidelines, and evaluation procedures.
• Monitor timely entry of marks, verify grades, and coordinate the compilation and scrutiny of results before declaration.
• Assist in the preparation, review, and publication of examination results as per the approved
• Maintain accurate, confidential, and updated records of examination schedules, student data, question papers, evaluations, attendance, and results.
• Generate and analyse reports and Management Information System (MIS) data on examination performance, trends, and compliance.
• Support faculty and evaluators in addressing examination-related queries and ensure timely
• Ensure adherence to institutional policies, data security norms, and university regulations governing
• Identify process gaps and recommend improvements to enhance efficiency, accuracy, and transparency in online assessment operations.
• Stay updated with the latest examination rules, regulations, and academic policies to ensure full compliance and timely implementation.

Key Interactions

Internal Stakeholders

External Stakeholders

• Internal depts.
• Students
• External Faculties / Experts

Dimensions

• This is individual contributor role

Requirements- Skills & Competencies

• Ability to organize and priorities own work to meet tight
• Be able to maintain confidentiality as dealing with marks of the student
• High level of accuracy, punctuality, attention to detail & multitasking ability
• Excellent communication skills, both written and
• Strong IT ability, including proficiency in MS Excel & adoption of new technologies
• Excellent customer service skills and professional
• Flexibility and ability to respond to changing
• Effectively uses variety of office equipment such as a Desktop/Laptop, photocopier, Scan
• Positive, enthusiastic attitude and team player

Requirements- Education & Work Experience

• Graduation in any
• Preferably 2 to 4 years of relevant work experience in Exam co-ordination and/or handling, organizing & conducting activities in academic/Student Support /general administration/MIS/Back Office with advanced MS Excel skills.