Event Operations Coordinator

Meragi; Panaji; On-site; INR 279,000 - 446,000; Full time

Job summary

Meragi in India is seeking an Event Operations Coordinator to turn approved wedding designs into on-ground reality. You will coordinate materials, vendors, manpower, logistics, and venue requirements from pre-event planning through setup, execution, and dismantling.

The role requires hands-on experience in event production, strong coordination and communication skills, and the ability to manage multiple tasks in a fast-paced environment, with long hours and on-site work.

Qualifications

• Candidates must have hands-on experience in event production/execution, preferably weddings.
• Strong coordination, communication and problem-solving skills are essential.
• Ability to manage multiple tasks and timelines in a fast-paced environment.

Responsibilities

• Understand event designs and production requirements and prepare production sheets for materials, equipment and manpower.
• Coordinate with vendors, suppliers, labour and internal teams for setup and execution.
• Conduct venue visits and check measurements, space, materials and equipment requirements.
• Supervise on-ground setup and event-day execution, ensuring timelines and quality standards.
• Handle last-minute issues and coordinate with planning and design teams for smooth execution.
• Manage dismantling, packing and return of materials, reporting missing or damaged items.

Skills

Coordination

Communication

Problem-solving

Job description

About Meragi:

Meragi is a rapidly growing start-up transforming India s wedding industry through technology, creativity, and high-quality execution. We design and deliver memorable wedding experiences by combining innovative solutions with strong on-ground execution.

We are looking for an Event Operations Coordinator who can take ownership of the production and execution of wedding events, working closely with planning, design, vendors, and on-ground teams to ensure everything is executed smoothly and as planned.

Role Overview:

As an Event Operations Coordinator, you will be responsible for turning approved event designs and plans into reality on-ground. You will coordinate materials, vendors, manpower, logistics, and venue requirements from pre-event preparation through setup, event execution, and dismantling.

Key Responsibilities:

• Understand event designs, layouts, and production requirements, and prepare production sheets for materials, equipment, and manpower.
• Coordinate with vendors, suppliers, labour, and internal teams for setup and execution.
• Conduct venue visits and check measurements, space, materials, equipment, power, and other requirements.
• Supervise on-ground setup and event-day execution, ensuring timelines and quality standards are met.
• Handle last-minute issues and coordinate with planning and design teams for smooth execution.
• Manage dismantling, packing, and return of materials, including reporting missing or damaged items.

Requirements:

• Male candidates preferred and willing to work on a 6-7 month contract, also eligible for potential full time conversion based on performance.
• 1+ year of experience in event production/execution, preferably in weddings.
• Hands-on experience with vendors, materials, manpower, logistics, and event setup.
• Strong coordination, communication, and problem-solving skills.
• Ability to manage multiple tasks and timelines in a fast-paced environment.
• Comfortable with venue visits, on-site work, long hours, and event-day execution.