Editorial Administrator, Journals

Oxford University Press; Dadri; Hybrid; INR 350,000 - 550,000; Full time

Job summary

Oxford University Press is seeking an Editorial Administrator for Journals in Noida, UP, India. This hybrid role supports global Journals Editorial teams, handling journal pages, subscriptions, indexing, payments, and reporting.

You will use systems like JUPITER, S4 HANA, Tableau, Paperstack, and Oxford People, collaborating with diverse stakeholders. The successful candidate will bring strong organizational skills, attention to detail, and the ability to juggle multiple priorities with

Qualifications

• Strong organisational and administrative capabilities.
• Ability to manage multiple priorities with accuracy.
• Excellent written and verbal English communication.
• Solid numeracy and data handling skills.
• Quick learner of new systems and processes.
• Good collaborative and teamwork abilities.
• Proficient with Microsoft Office suite.

Responsibilities

• Maintaining journal homepages and editorial board information.
• Processing gratis subscriptions and supporting book processing requests.
• Supporting indexing applications and annual impact factor activities.
• Tracking editorial payments and maintaining schedules.
• Providing cover for central inbox and publishing administration.
• Assisting with contracts repositories and data management.
• Preparing reports, coordinating meetings, and internal communications.
• Logging IT support requests and working across multiple systems.
• Supporting post-publication corrections workflows and data accuracy.

Skills

Strong organisational and admin skills

Independent working

Attention to detail

English communication (written and Ver

Numeracy skills

Ability to learn new systems

Teamwork and collaboration

Proficiency in Microsoft Office

Tools

JUPITER

S4 HANA

Tableau

Paperstack

Oxford People

Job description

Job Summary

Editorial Administrator, Journals - Location: Noida, UP, India (Hybrid).

Are you a highly organised administrator with strong attention to detail and a passion for delivering excellent support? Join Oxford University Press and play a key role in supporting our global Journals Editorial teams.

This is an exciting opportunity to build your career within a world-renowned publishing organisation whose mission is to further excellence in research, scholarship, and education. You will work with colleagues across multiple functions and regions, gaining exposure to journal publishing operations, data management, editorial processes, and continuous improvement initiatives.

As part of a collaborative and supportive team, you will have the opportunity to work with a variety of systems and stakeholders while contributing to the effective management of OUPs academic journals portfolio.

Responsibilities

• Maintaining journal homepages, editorial board information, and other journal content updates.
• Processing and maintaining gratis subscriptions and supporting book processing requests.
• Supporting title-level indexing applications and annual journal impact factor activities.
• Tracking editorial payments and maintaining accurate payment schedules.
• Providing cover for the Journals Editorial central inbox and supporting publishing administration activities.
• Assisting with maintaining contracts repositories and ensuring good data management practices.
• Preparing reports, coordinating meetings, and supporting team communications.
• Logging and managing IT support requests where required.
• Working across systems such as JUPITER, S4 HANA, Tableau, Paperstack, Oxford People, and other publishing platforms.
• Supporting post-publication corrections workflows and ensuring accurate case management.
• Assisting with indexing activities and collaborating with data teams to resolve coverage gaps.
• Contributing to departmental projects and process improvement initiatives as required.

Essential Criteria

• Strong organisational and administrative skills.
• Ability to work independently and manage multiple priorities effectively.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills in English.
• Good numeracy skills.
• Ability to learn new systems, processes, and technologies quickly.
• Strong teamwork and collaboration skills.
• Proficiency in Microsoft Office applications.

Desirable Criteria

• Previous experience in publishing, academic publishing, editorial administration, or a related administrative environment.
• Experience working with databases, reporting tools, or workflow management systems.
• Experience supporting multiple stakeholders in a fast-paced environment. (Desirable criteria inferred from the nature of the role.)

Diversity & Inclusion

We are committed to supporting diversity in our workforce and ensuring an inclusive environment where all individuals can thrive. We seek to employ a workforce representative of the markets that we serve and encourage applications from all.