eBilling Specialist

Trakstar; North Goa; On-site; INR 350,000 - 520,000; Full time

Job summary

Frontline Managed Services in India (FMS-India) seeks an Ebilling Specialist to manage electronic billing for multiple law firms. You will gather client data, set up matters, and ensure timely submission and resubmission of invoices across Ebilling software and vendor sites.

The role requires 1+ year in billing or accounting, strong communication, and proficiency with Excel/MS Office. Prior ebilling platform exposure and familiarity with law firms are advantageous.

Qualifications

• Bachelor's degree is a must.
• 1+ years of billing/accounting experience.
• Strong written and verbal communication.
• Highly organized with attention to detail.
• Proficient with Excel and MS Office.
• Experience with EBilling platforms preferred.
• Experience in law firms is a plus.

Responsibilities

• Submit monthly electronic invoices following client guidelines.
• Track invoice status from submission to acceptance.
• Resolve rejections and document issues and resolutions.
• Coordinate with billing teams and clients on ebilling.
• Set up and maintain vendor sites for matters and budgets.
• Assist in ebilling manuals and training tools.

Skills

Communication skills

Organizational skills

Detail oriented

Self-motivated

Urgency mindset

Education

Bachelor's degree

Tools

Excel

MS Office

EbillingHUB

Tymetrix

Serengeti

Job description

Welcome to Frontline Managed Services® – where innovation, technology, and efficiency converge to redefine the landscape of IT, Financial, and Administrative Managed Services for legal and professional service firms. As pioneers in the industry, we are driven by a relentless commitment to excellence.

Join Our Team and Be a Catalyst for Change!

We don't just follow industry standards; we set them. Our dynamic environment thrives on pushing boundaries and embracing challenges. We are more than a workplace; we are a community of forward-thinkers dedicated to shaping the future.

Position Overview

As an Ebilling Specialist at FMS-India, you will assist with the management of electronic billing for multiple law firms as part of a centralized team. Your responsibilities will include gathering information and documentation to facilitate the set-up of new clients, then ongoing maintenance of existing clients, in the designated Ebilling Software and vendor sites, collaborating with the local team, as well as firm personnel, to ensure the timely submission of invoices and resubmission of corrected and/or appealed invoices.

Schedule – Monday through Friday - 6:30 PM to 3:30 AM IST

What You’ll Do

• Submit monthly electronic invoices to firm clients, ensuring all client and firm guidelines are followed during submission.
• Track the status of electronic invoices from submission to acceptance.
• Resolve rejections until submission is successful and keep documentation of issues/resolution.
• Resolve residual balances by appeal, working with timekeepers directly for details to submit for repayment; or write-off, through the appropriate assigned personnel.
• Liaise between firm’s billing/collections team, billing attorneys, secretarial staff and clients regarding ebilling, as directed.
• Set-Up and maintain vendor sites for: new matters, new timekeepers, new and revised budgets and ongoing rates.
• Identify, research, and troubleshoot rejected invoices and other issues as they arise so that electronic invoices are properly submitted and accepted by clients. Interact with various groups, to document and educate timekeepers to preclude the future problems and expedite the acceptance of electronic invoices.
• Coordinate resubmission of invoices with the billing team, billing attorneys, secretaries and client representatives. Ensuring corrective action is in place for future submissions.
• Assist in the preparation and maintenance of Ebilling manuals, reference guides, and educational tools that support the Ebilling operation.
• Assist with analyzing industry trends, proactively seeking ways to improve current process and maximizes efficiency with the group.
• Assist with special projects and ad-hoc requests as directed by management.
• Other Duties as they arise.

What You Bring

• Bachelor's degree is a must.
• 1+ years of professional work experience in an accounting or billing/invoicing, service-related position. with excellent communication skills.
• Service-oriented and self-motivated, consistently performing with a high sense of urgency and pride in the product.
• Superior organizational skills and must be detail oriented.
• Superior technical skills must work in multiple software programs and online vendor websites.
• Prefer experience with law firms.
• Prefer knowledge of EBilling platforms such as EbillingHUB, Tymetrix, Serengeti, etc.
• Advanced proficiency with Microsoft Excel and Microsoft Office products.
• Excellent written and verbal communication and interpersonal skills, and an ability to establish and maintain relationships with partners, attorneys, finance staff, clients, and third-party vendors.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Join Us

At Frontline Managed Services, we celebrate different backgrounds, experiences, and perspectives. We are committed to building a team that reflects the clients and communities we serve.

“We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.”