Document Specialist

PharmaACE; Pune District; On-site; INR 500,000 - 700,000; Full time

Job summary

PharmaACE seeks a Document Specialist to craft brand-compliant presentations and documents, supporting internal stakeholders and client delivery.

You will shape visuals, design infographics, and ensure reports are professional and on-brand with strong PowerPoint, Excel, and Word formatting. Collaboration across teams and adherence to guidelines are essential.

Qualifications

• Graduate degree in design or related field.
• 2–5 years of experience as a Document Specialist on PowerPoint & Word formatting.
• Proficient in MS Office (PowerPoint, Word, Excel).
• Experience with ThinkCell and SharePoint is a plus.
• Experience using AI for relevant projects is an advantage.
• Capable of working independently or in a team.
• Able to follow multiple brand guidelines.

Responsibilities

• Conceptualize visualization options based on requirements.
• Ensure final graphics, layouts and reports are client-ready, professional and visually appealing.
• Design visuals, infographics, illustrations, etc.
• Prepare rough drafts and discuss with team to select best option.
• Follow brand guidelines and use appropriate colors and layouts for each graphic.
• Coordinate with project teams to polish reports mainly in MS PowerPoint.
• Provide support to leadership and teams by designing PPT reports for internal or client meetings.
• Suggest layout changes to improve visuals and content.

Skills

Communication

Interpersonal skills

Independent work

Teamwork

Education

Bachelor's degree or equivalent

Tools

MS Office Suite

ThinkCell

SharePoint

AI tooling

Job description

About PharmaACE

PharmaACE is a global life sciences consulting, analytics, and technology firm headquartered in Princeton, New Jersey, with a strong presence across the US, Europe, and India. We partner with leading pharmaceutical, biotechnology, and healthcare organizations, combining deep domain expertise with advanced analytics, data science, cloud, BI, and AI capabilities to deliver high-impact solutions. Our services span market research, commercial, patient and payer analytics, forecasting, competitive intelligence, management consulting, enterprise transformation, and AI-enabled solutions, including our proprietary PACE platforms. We support clients across the product lifecycle and therapeutic areas such as Oncology, Immunology, CNS, CV-Met, and Rare Diseases. Today, PharmaACE is a 1000+ member organization recognized globally for solving complex healthcare challenges through insight, innovation, and collaboration.

Opportunity Overview

As a Document Specialist, you will be creatingengaging brand-compliant presentations, and documents to support the internalstakeholders as well as assist teams in enhancing client output. A DocumentSpecialist will shape the visual aspects of presentations and word documents.

Roles and Responsibilities

• Conceptualizevisualization options based on requirements outlined
  
• Ensure finalgraphics, layouts and reports are client-ready, professional, visuallyappealing and complement the message
  
• Designing andbuilding visuals, infographics, illustrations etc.
  
• Preparing roughdrafts, presenting ideas, and discussing with team members, if need be, toarrive at the best option
  
• Follow brandguidelines and use appropriate colors and layouts for each graphic
  
• Work in co-ordination with projects teams to helppolish the reports mainly in MS PowerPoint. Formatting support may be neededfor MS Excel and MS Word on some occasions
  
• Provide support toleadership and various teams concerning designing and creating reports mainly in PPT (occasionalsupport on Excel and Word), which may be used internally forcompany-wide meetings or externally for client meetings
  
• Suggest and implementchanges concerning the layout of content and design elements of reportsincluding adding visuals, charts, and relevant graphics
  
• Correct formattingand make aesthetic changes as and when required
  
• Leverage bestpractices to achieve operation efficiency
  
• QC and follow thebest practices to increase efficiencies
  
• Stay abreast with the latest design trends forvisualization
  

Requirements

1. Any graduate degree (BFA, BDes, or similar would be preferred

2. 2 to 5 years of experience as a Document Specialist working on PowerPoint & Word formatting

3. Adept with the MS Office Suite (viz., PowerPoint, Word, and Excel

4. Any experience on ThinkCell, SharePoint would be an added advantage

5. Experience on using AI for any relevant project work would be an added advantage.

6. Comfortable to switch between working independently or as part of a team-based on projects and requirements

7. Ability to work based on multiple brand-specific guidelines and rules

8. Ability to work on multiple projects at a time

9. Excellent communication and interpersonal skills