Document Specialist

Pharmaace Innovations; Mhalunge; Hybrid; INR 350,000 - 650,000; Full time

Job summary

Pharmaace Innovations is seeking a Document Specialist to create brand-compliant presentations and documents that support internal stakeholders and enhance client output.

You will shape visuals, ensure professional layouts, and collaborate with teams to deliver polished reports in PowerPoint and related MS Office tools.

Qualifications

• Graduate degree preferred (BFA, BDes or similar).
• 2–5 years as Document Specialist with PPT & Word formatting.
• Adept with MS Office Suite (PowerPoint, Word, Excel).
• Experience with ThinkCell and SharePoint preferred.
• AI experience on project work is a plus.
• Able to work independently or in a team.
• Handle multiple brand guidelines and multi-project workloads.
• Excellent communication and interpersonal skills.

Responsibilities

• Conceptualize visualization options based on requirements.
• Ensure graphics, layouts and reports are client-ready and professional.
• Design visuals, infographics, illustrations, etc.
• Prepare rough drafts, present ideas and iterate with the team.
• Follow brand guidelines and apply appropriate colors and layouts.
• Coordinate with project teams to polish reports in PowerPoint; formatting for Excel/Word as needed.
• Support leadership and teams with PPT reports for internal/external meetings.
• Suggest and implement layout/design improvements with visuals and charts.
• Perform quality control and stay current with design trends.

Skills

PowerPoint proficiency

Word formatting

MS Office suite

Communication skills

Team collaboration

Education

BFA / BDes or similar

Tools

ThinkCell

SharePoint

Job description

Role & responsibilities

Brief introduction: As a Document Specialist, you will be creating engaging brand-compliant presentations, and documents to support the internal stakeholders as well as assist teams in enhancing client output. A Document Specialist will shape the visual aspects of presentations and word documents.

Responsibilities:

• Conceptualize visualization options based on requirements outlined
• Ensure final graphics, layouts and reports are client-ready, professional, visually appealing and complement the message
• Designing and building visuals, infographics, illustrations etc.
• Preparing rough drafts, presenting ideas, and discussing with team members, if need be, to arrive at the best option
• Follow brand guidelines and use appropriate colours and layouts for each graphic
• Work in co-ordination with projects teams to help polish the reports mainly in MS PowerPoint. Formatting support may be needed for MS Excel and MS Word in some occasions
• Provide support to leadership and various teams concerning designing and creating reports mainly in PPT (occasional support on Excel and Word), which may be used internally for company-wide meetings or externally for client meetings
• Suggest and implement changes concerning the layout of content and design elements of reports including adding visuals, charts, and relevant graphics
• Correct formatting and make aesthetic changes as and when required
• Perform quality control checks to ensure quality Leverage best practices to achieve operation efficiency
• QC and follow the best practices to increase efficiencies
• Stay abreast with the latest design trends for visualization

Preferred candidate profile

• Any graduate degree (BFA, BDes, or similar would be preferred)
• 2 to 5 years of experience as a Document Specialist working on PowerPoint & Word formatting
• Adept with the MS Office Suite (viz., PowerPoint, Word, and Excel)
• Any experience on ThinkCell, SharePoint would be an added advantage
• Past experience on using AI for any relevant project work would be an added advantage
• Comfortable to switch between working independently or as part of a team-based on projects and requirements
• Ability to work based on multiple brand-specific guidelines and rules
• Ability to work on multiple projects at a time
• Excellent communication and interpersonal skills