Document Controller – MEP

Digital Edge DC; Thane; On-site; INR 1,500,000 - 2,100,000; Full time

Job summary

Digital Edge DC is seeking an experienced Document Controller/Change Manager to join the Navi Mumbai site team. You will manage on-site MEPF documentation, ensure timely, traceable records, and own the EDMS system for drawings, RFIs, submittals, ITPs, and O&M manuals.

The role requires a B.Tech in Electrical/Mechanical with 8+ years in document control or change management, and hands-on data centre or large-scale MEP project experience.

Qualifications

• B.Tech in Electrical/Mechanical with 8+ years in document control and change management.
• Experience in data centres or large-scale MEP construction projects.
• Proficient in EDMS platforms and change management processes.

Responsibilities

• Act as SPOC for document control and change management on site across MEPF.
• Establish and maintain EDMS for drawings, RFIs, submittals, ITPs, and O&M manuals.
• Manage version control and status tracking of technical documents.
• Own change management for design changes, variations and site instructions.
• Coordinate with design consultants, MEP contractors, and T&C consultants.
• Maintain document control trackers and provide progress reports.
• Ensure as-built docs, QA/QC records, testing certificates are archived.
• Audit contractors' document control practices for compliance.
• Support certification of running bills with complete documentation.
• Champion policies on health & safety, information security, and quality systems.

Skills

Attention to detail

Documentation management

EDMS proficiency

Stakeholder coordination

Education

B.Tech in Electrical/Mechanical

Tools

Aconex

Procore

SharePoint

Job description

Digital Edge is a trusted and forward-looking data center platform company, established to transform digital infrastructure in Asia. Backed by Stonepeak, a leading alternative investment firm specializing in infrastructure and real assets, Digital Edge has in excess of US$1.6 billion in committed equity capital with investors including some of the world’s largest institutional investors and sovereign wealth funds.

Digital Edge’s vision is to be the leading provider of sustainable, next generation digital infrastructure in Asia. Our mission is to build the foundation for the world’s digital future, helping organizations to grow sustainably and empowering populations they serve.

Founded in 2020, the company has grown rapidly across multiple markets in the region and currently provides data center and fiber services across Japan, South Korea, India, Indonesia, the Philippines, Malaysia and China. The Company now owns and operates 21 data centers with over 500 MW of critical IT load in service and under construction and development, with another 300 MW held for future development,

This role is an exciting opportunity to join our fast-growing team as we further expand our footprint across Asia.

Our values:

• Respect: We embrace diversity and collaboration.
• Innovation: We share ideas and solve problems.
• Strive: We are driven and determined.
• Excellence: We seek to deliver the best.
• Responsibility: We do what’s right for our people and the planet.

What we need:

Reporting to the Senior MEP Manager, this role will be responsible for managing document control and change management processes for all MEPF activities on site, ensuring accurate, timely and traceable documentation across design, procurement, construction, testing and commissioning stages. This role will be based at site office in Navi Mumbai.

Key responsibilities:

• Act as single point of contact (SPOC) for document control and change management across all MEPF disciplines on site, from design handover through to completion of IST testing.
• Establish, implement and maintain the project document control system/EDMS for all MEPF drawings, specifications, RFIs, submittals, method statements, ITPs, inspection/test reports, and O&M manuals.
• Manage version control, numbering, and status tracking of all MEPF technical documents to ensure only current/approved revisions are in use on site.
• Own the change management process for all MEPF-related design changes, variations and site instructions — logging, tracking, routing for approval, and closing out change requests in a timely manner.
• Coordinate with design consultants, MEP contractors, subcontractors and T&C consultants to ensure timely submission, review and approval of drawings, RFIs and technical submittals.
• Maintain and regularly update document control trackers/registers (drawing status, RFI log, submittal log, change log, NCR log) and provide progress reports to the Senior MEP Manager.
• Ensure all as-built documentation, QA/QC records, testing & commissioning certificates and compliance documents are accurately compiled, verified and archived.
• Audit document control practices of contractors/subcontractors to ensure compliance with project document control and change management procedures.
• Support certification of running bills by ensuring supporting documentation is complete, accurate and traceable.
• Actively champion and comply with policies and procedures related to workplace health & safety, information security, environmental, quality, energy management systems, incident management, and applicable legal and regulatory requirements.

The successful candidate:

• B.Tech Degree (Electrical/Mechanical) or equivalent, with minimum 8 years of experience in document control and/or change management, with at least 3 years in a data centre or large-scale MEP construction project.
• Strong working knowledge of EDMS/document control platforms (e.g., Aconex, Procore, SharePoint-based systems) and change management processes.
• Good understanding of MEPF documentation requirements — drawings, RFIs, ITPs, submittals, T&C records and as-built documentation.
• Good knowledge of latest data centre/hyperscale standards preferred.
• Strong attention to detail, organizational skills, and ability to manage high volumes of documentation under tight timelines.
• Good spoken & written communication skills are essential.