Document Controller, Grade I

Oceaneering; Chandigarh; On-site; INR 420,000 - 560,000; Full time

Job summary

Oceaneering India Center seeks a detail-oriented Document Controller to provide timely document control services and collaborate across business units. You will maintain accurate records, ensure policy adherence, and support data management across ERP/PLM systems.

Responsibilities include creating document objects, migrating files, generating KPI reports, and managing certificates and data transfers between systems. Strong communication and organizational skills are essential for success.

Qualifications

• Bachelor's degree in science or commerce or related field.
• 1–2 years experience as Document Controller or equivalent.
• Proficient with MS Office, especially Excel and Word.

Responsibilities

• Create document objects and attach appropriate files.
• Engage in document migration projects as required.
• Revise files and document objects; set up ECOs for sites to review and approve new documents.
• Run weekly reports to track aging ECOs, ECRs, ROUTES and develop metrics.
• Run daily Release Report & Development part OII Report and verify attributes.
• Support manufacturing site for storage of documents on server.
• Work on document formatting and data analysis projects.
• Extract certificate files from Smartsheet/Google Drive/Site/Supplier emails; upload accordingly.
• Edit and upload certificates/documents on data management software like PDM/PLM/PSFT.
• Create/release engineering parts on server and transfer data between systems.
• Identify, segregate and upload documents to proper locations.
• Create Master Documents List (MDL) per project requirement.
• Generate various document control reports as required.
• Convert and upload legacy documents into PLM/PDM.
• Provide deliverable quality and maintain KPI records.
• Ensure entry in Lesson Learned log after project completion.

Skills

Verbal and written communication

Attention to detail

Teamwork

Self-motivation

Education

Bachelor's in science or commerce or related field

Tools

MS Excel

MS Word

PLM/PDM familiarity

Job description

Job Description

Position Summary and Location

Provides timely document control services while effectively collaborating with various business units. Demonstrates strong verbal and written communication skills, ensuring clear and professional interactions across all levels. Maintains consistently accurate and error-free work, reflecting a high standard of attention to detail. Additionally, adheres strictly to company policies and procedures.

Responsibilities

Duties and Responsibilities

Essential

• Create document objects and attach appropriate files.
• Engage in document migration projects as required.
• Revise files and document objects, set up ECOs for sites to review and approve for new documents.
• Run weekly reports to track aging ECOs, ECRs, and ROUTES etc. and develop metrics.
• Run daily Release Report & Development part OII Report and check all attributes are filled- in correctly.
• Support Oceaneering manufacturing site for storage of documents on server
• Work on Document formatting and data analysis projects.
• Extract certificate files (Material certificate / Reports / Drawing certificate/ supplier Document, etc.) from smartsheet / Google drive / Site / Supplier email etc.
• Edit and upload Certificates / documents on data management software like PDM / PLM / PSFT and fill required attributes of certificates
• Create / release engineering parts on server and transferring data of parts from one software to another
• Identify documents (Such as Images, FAT, test reports, shop drawings, data sheet. etc.), segregate them and upload them under respective locations.
• Create MDL (Master Documents list) for Business Unit as per project requirement
• Generate the various document control reports as required.
• Convert and upload legacy documents into PLM/PDM.
• Provide the quality of deliverables and maintain quality records (KPI's).
• Ensure the entry in Lesson Learned log after completion of each project.

Non-essential

• Promote team spirit, open & transparent work culture.
• Work towards establishing Operational Excellence at ODC. Support Quality Management System implementation at ODC and drive Continuous Improvement process.
• Do additional administrative /technical jobs as assigned.

Required

QUALIFICATIONS

• Required bachelor's in science / commerce / PGDCA/ BCA or other relevant educational field.
• 1- 2 years of practical experience as Document Controller or equivalent position
• Should possess knowledge of the Microsoft Office package, especially of Excel and word.

DESIRED

• Good knowledge of Microsoft Office applications
• Knowledge on MS Excel including formulas, special functions viz. Pivot table, pivot chart, vlookup, hlookup etc.
• Exposure with PLM / PDM or Other Document management tools is highly desirable.

Knowledge, Skills, Abilities, And Other Characteristics

• Self-motivated, confident, and passionate.
• Teamwork & Interpersonal skills.
• Disciplined documentation and record keeping skills.
• Flexibility and adaptability under adverse conditions.
• Ability to show initiative, good judgment, and resourcefulness.
• Ensures that regular consistent communication takes place within area of responsibility.

About Us

Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world's premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, material handling, aerospace, science, and renewable energy industries.

Overview

ABOUT THE TEAM

Since year 2003, Oceaneering’s India Center has been an integral part of operations for Oceaneering’s robust product and service offerings across the globe. This center caters to diverse business needs, from oil and gas field infrastructure, subsea robotics to automated material handling & logistics.

Our multidisciplinary team offers a wide spectrum of solutions, encompassing Subsea Engineering, Robotics, Automation, Control Systems, Software Development, Asset Integrity Management, Inspection, ROV operations, Field Network Management, Graphics Design & Animation, and more.

In addition to these technical functions, Oceaneering India Center plays host to several crucial business functions, including Finance, Supply Chain Management (SCM), Information Technology (IT), Human Resources (HR), and Health, Safety & Environment (HSE).

Our world class infrastructure in India includes modern offices, industry-leading tools and software, equipped labs, and beautiful campuses aligned with the future way of work. Oceaneering in India as well as globally has a great work culture that is flexible, transparent, and collaborative with great team synergy.

At Oceaneering India Center, we take pride in “Solving the Unsolvable” by leveraging the diverse expertise within our team. Join us in shaping the future of technology and engineering solutions on a global scale.