Director Administration

Shree Guru Gobind Singh Tricentenary University (SGTU); Gurugram District; On-site; INR 400,000 - 700,000; Full time

Job summary

SGT University in India seeks a Director Administration to lead non-academic campus operations, including facilities, hostels, transport, procurement, security and compliance, ensuring a safe, efficient and student-friendly campus.

The ideal candidate has 12–15+ years of senior administration experience in a university or large campus, with a Master’s in a related discipline and a proven ability to standardize processes, drive cost optimization and leverage MIS/ERP for strategic decisions.

Qualifications

• 12 to 15+ years of relevant administrative experience, preferably in a university or large campus.
• Proven ability to lead multi-functional teams and optimize campus operations.
• Strong knowledge of facilities, procurement, security, compliance and MIS.

Responsibilities

• Lead facility and estate management across the university campus.
• Oversee maintenance of infrastructure, classrooms, offices and utilities.
• Ensure campus cleanliness and operational readiness.
• Monitor sustainability and green-campus initiatives.
• Oversee hostel and accommodation administration.
• Manage transportation operations for students and staff.
• Drive cost-effective procurement and vendor management.
• Coordinate regulatory compliance and audit readiness.

Skills

Campus operations

Administrative leadership

Vendor management

Facilities management

MIS/ERP

Education

Master’s degree in Management, Administration, Public Administration, Engineering, Commerce or related

Tools

ERP systems

MIS

IT infrastructure support

Job description

We're Hiring | Director Administration

Position Overview

SGT University is looking for an experienced and dynamic Director Administration to lead and oversee the universitys non-academic administrative and campus operations.

The role will be responsible for ensuring a safe, efficient, responsive, student-friendly and professionally managed campus environment, covering facilities, infrastructure, hostels, transport, logistics, procurement, security, compliance, student administrative services, events, digital administration and institutional support systems.

The successful candidate should have strong experience in managing large-scale campus operations and administrative teams, with the ability to drive operational excellence, process standardization, service quality and cost optimization.

Key Responsibilities

1. Campus Operations & Facilities

• Lead facility and estate management across the university campus.
• Oversee maintenance of infrastructure, classrooms, offices, utilities and common facilities.
• Ensure campus cleanliness, upkeep and operational readiness.
• Monitor sustainability and green-campus initiatives.
• Supervise mess and accommodation services.
• Develop and standardize administrative SOPs and service standards.

2. Hostel, Transport & Logistics

• Oversee hostel and accommodation administration.
• Manage transportation operations for students, staff and institutional requirements.
• Coordinate travel, guest house and farmhouse operations.
• Manage logistics for institutional activities, meetings and events.
• Monitor transport tracking and service quality.

3. Procurement, Stores & Vendor Management

• Oversee procurement and purchasing processes.
• Manage vendor empanelment, negotiations and performance.
• Monitor inventory, stores and material management.
• Drive cost-effective procurement and resource optimization.
• Establish and monitor SLAs for outsourced and support services.

4. Security, Safety & Compliance

• Supervise campus security, surveillance and safety operations.
• Coordinate disaster management, emergency preparedness and business continuity initiatives.
• Liaise with police, civil administration and other statutory authorities.
• Ensure adherence to applicable regulatory and institutional requirements.
• Support internal audit, statutory compliance and legal-administrative requirements.
• Establish an effective campus risk management framework.

5. Student Administrative Services

• Oversee certificate, records and administrative documentation processes.
• Coordinate grievance redressal mechanisms.
• Supervise health centre administration.
• Strengthen student and parent service-response systems.
• Oversee front office, reception, enquiry and call-centre operations.
• Improve overall campus experience and service responsiveness.

6. Events & Institutional Support

• Lead event management and ceremonial coordination.
• Coordinate convocation and major institutional functions.
• Support student activities and clubs from an administrative perspective.
• Coordinate community outreach and extension activities.
• Manage institutional protocol and visitor experience.

7. Digital Administration & MIS

• Oversee ERP and MIS administration from an operational perspective.
• Coordinate IT infrastructure support services.
• Strengthen data-driven administrative reporting and decision support.
• Support digital examination systems and institutional technology initiatives.
• Ensure effective documentation, archiving and records management.
• Drive smart-campus, automation and digital transformation initiatives.

8. Accreditation & Regulatory Support

• Coordinate administrative documentation for accreditation and regulatory requirements.
• Support institutional data collection and compliance reporting.
• Coordinate ranking and institutional data submissions.
• Ensure administrative readiness for inspections, audits and accreditation visits.
• Maintain accurate and audit-ready administrative records.

Strategic Focus Areas

• Centralized service quality management
• Campus digital transformation and automation
• Smart campus initiatives
• Sustainability and energy-efficiency monitoring
• Risk management and business continuity
• Integrated command and control centre operations
• Outsourced manpower and service-provider management
• Administrative process optimization
• SLA-based service monitoring
• Data-driven operational decision-making
• Campus experience enhancement

Candidate Profile

Education

• Master’s degree in Management, Administration, Public Administration, Engineering, Commerce or a related discipline.
• Candidates with relevant professional qualifications and significant institutional administration experience will be preferred.

Experience

• 12 to 15+ years of relevant administrative experience, preferably in a university, higher education institution, large educational campus, hospital, corporate campus or similarly complex organization.
• Demonstrated experience in managing large administrative teams and multi-functional campus operations.
• Strong exposure to facilities, infrastructure, procurement, security, logistics, vendors and institutional compliance.

Key Competencies

• Strategic and operational leadership
• Large-team management
• Campus and facilities management
• Vendor and stakeholder management
• Process optimization and SOP implementation
• Crisis, conflict and emergency management
• Regulatory and compliance orientation
• Budgetary awareness and cost optimization
• Technology-enabled administration
• MIS, ERP and data-driven decision-making
• Strong communication and coordination
• Documentation and audit readiness
• Student-centric service orientation

Key Performance Indicators

Success in the role will be measured through:

• Campus operational efficiency
• Infrastructure uptime and maintenance quality
• Vendor performance and response time
• Student administrative service responsiveness
• Safety and compliance effectiveness
• Event and institutional function execution
• Audit and accreditation readiness
• Administrative turnaround time
• Stakeholder satisfaction
• Cost optimization and operational discipline

Why Join SGT University?

This is an opportunity to lead the administrative ecosystem of a large and growing university and play a key role in building a modern, technology-enabled, service-oriented and professionally managed campus environment.