Department Assistant

FORDHAM University; Bengaluru; On-site; INR 2,233,000 - 3,283,000; Part time

Job summary

Fordham University in Bengaluru is seeking a part-time Provost Department Assistant to provide project management, coordination, and operational support to the Provost’s Office, with a focus on Corporate Relations.

The role involves managing projects from planning through execution, coordinating communications and events, tracking timelines and deliverables, and supporting day-to-day operations in a fast-paced, collaborative environment.

Qualifications

• High School Diploma or equivalent.
• Bachelor’s Degree preferred.

Responsibilities

• Provide project management and coordination for the Provost’s Office.
• Support planning, timelines, and deliverables for corporate relations initiatives.
• Coordinate communications, events, and travel logistics as needed.
• Maintain calendars and follow up with stakeholders to ensure progress.

Skills

Organizational skills

Time management

Multitasking

Team collaboration

Discretion

Education

High School Diploma

Bachelor's Degree

Tools

Google Workspace

Microsoft Office

Salesforce

Job description

Founded in 1841, Fordham is the Jesuit University of New York, offering an exceptional education distinguished by the Jesuit tradition to more than 16,000 students in its nine colleges and schools. It has residential campuses in the Bronx and Manhattan, a campus in West Harrison, N.Y., the Louis Calder Center Biological Field Station in Armonk, N.Y., and the London Centre in the United Kingdom.

Successful candidates should have a knowledge of and commitment to the goals of Jesuit Education.

Reporting to the Assistant Provost for Corporate Relations, the Provost Department Assistant will provide project management, high-level administrative, coordination, and operational support to the Provost’s Office, with a particular focus on the Corporate Relations function.

This role will help manage projects and initiatives from planning through execution, coordinate communications and events, track timelines and deliverables, and support the day-to-day operations of corporate relations activities.

The ideal candidate is highly organized, detail-oriented, proactive, and comfortable managing multiple priorities in a fast-paced, collaborative environment. The successful candidate will be able to take direction on priorities and independently manage follow-up, coordination, and execution to keep projects moving forward.

This is a part-time position not to exceed 19 hours per week.

Essential Functions

Project Management & Coordination

Supports the planning and execution of strategic projects and initiatives, developing and maintaining project plans, timelines, task lists and key deliverables.

Tracks project milestones, deadlines, dependencies and outstanding action items and proactively follows up with stakeholders to ensure work remains on track.

Supports the development and maintenance of systems and processes that improve the efficiency and organization of Corporate Relations activities.

Event Planning & Execution

Provides operational support for events, both in-person and virtual.

Coordinates logistics including location, vendors, technology setup, and day-of execution.

Creates and coordinates event materials such as invitations, agendas, slide decks, signage, and briefing documents.

Manages event timelines and ensure deliverables are met across internal and external stakeholders.

Tracks RSVPs, manages guest lists, and supporst event follow-up activities.

Communications & Marketing Support

Drafts initial versions of external-facing communications (e.g., marketing emails, flyers, invitations, outreach messages) based on outlines or content provided.

Coordinates with design, marketing, and communications teams to support final production and distribution of materials.

Additional Functions

Strategic Initiatives

Support with strategic initiatives as needed, Salesforce maintenance, and other duties as assigned.

Manage calendar coordination, and meeting logistics, including room reservations and technology needs for multi-stakeholder engagements on campus.

Required Qualifications: Education and Experience

• High School Diploma or equivalent
• Minimum one year experience.

Required Qualifications: Knowledge and Skills

• Strong organizational and time-management skills with the ability to manage multiple priorities
• High attention to detail and follow-through
• Comfortable with multitasking
• Ability to work independently while collaborating effectively across teams
• A team player with strong interpersonal skills and the ability to maintain discretion and confidentiality
• Proficiency with standard office technology and collaboration tools (e.g., Google Workspace, Microsoft Office)

Preferred Qualifications

• Bachelor’s Degree
• Experience with Salesforce or other CRM systems
• Prior experience in higher education, corporate relations, events, or administrative support roles

Minimum Hourly Salary

17

Maximum Hourly Salary

25

Union Affiliation

N/A

Posting Number

PT137P

Number of Vacancies

1

Start Date

ASAP

Posting Date

10/27/2026

EEO Statement

Fordham University is committed to excellence and welcomes candidates of all backgrounds.

Fordham University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

Essential Functions Note

This list is not intended to be an exhaustive list.

The University may assign additional related duties as necessary.

Physical Activity and Work Environment

• Sitting Often
• Repetitive Hand Motion (such as typing)
• Repetitive Hand Motion (such as typing) Nearly Continuously
• Hearing, Listening, Talking Nearly Continuously
• Standing
• Standing Not Required
• Walking
• Walking Not Required
• Running
• Running Not Required
• Bending, Stooping, Kneeling, squatting, Crouching, Crawling
• Bending, Stooping, Kneeling, squatting, Crouching, Crawling Not Required
• Climbing stairs Not Required
• Climbing ladders
• Climbing ladders Not Required
• Reaching overhead
• Reaching overhead Not Required
• Pulling, pushing
• Pulling, pushing Not Required
• Shoveling
• Shoveling Not Required
• Lifting – up to 20 pounds
• Lifting – up to 20 pounds Not Required
• Lifting – up to 50 pounds
• Lifting – up to 50 pounds Not Required
• Lifting – over 50 pounds Not Required

Work Environment Office Environment: Employees are protected from weather conditions or contaminants, but not necessarily occasional temperature changes.

Supplemental questions you will be required to answer on the application (No action is needed on this page)

Required fields are indicated with an asterisk (*).

• Are you proficient with standard office technology and collaboration tools (e.g., Google Workspace, Microsoft Office)?
  • Yes
  • No