Department Admin

Agilent Technologies; Gurugram District; On-site; INR 700,000 - 1,100,000; Full time

Job summary

Agilent Technologies seeks an experienced Executive Administrative Specialist to support the AVP-GSCS in Gurugram. You will manage calendars, coordinate travel, and organize quarterly webcasts, contributing to efficient leadership operations.

You will maintain organizational charts, ensure confidential handling of sensitive information, and collaborate with global teams to drive strategic priorities and administrative excellence.

Qualifications

• Bachelor's degree or equivalent experience.
• 5–10 years of executive administrative support experience.
• Strong proficiency in Microsoft 365 (Outlook, Teams, PowerPoint, Excel, Word).
• Excellent written and verbal communication skills.
• Strong organizational, planning, and multitasking abilities.
• Ability to handle confidential information with discretion.

Responsibilities

• Proactively manages AVP-GSCS calendar and schedules, including coordinating meeting logistics and monthly reviews.
• Coordinates travel arrangements, including flights, expenses, hotel, transportation, and visa/passport requirements.
• Plans and manages quarterly webcasts, and assists with content and slides.
• Coordinates logistics, agendas, and minutes for meetings (monthly/quarterly).
• Maintains Organization Charts on internal sites and partners with GSCS leadership on priorities.
• Supports global operations, supply chain, manufacturing, or technology teams as needed.

Skills

Executive presence

Planning & organization

Communication excellence

Stakeholder management

Attention to detail

Proactive problem solving

Confidentiality & trust

Global collaboration

Microsoft 365 proficiency

Education

Bachelor's degree or equivalent experience

Tools

Microsoft 365

SharePoint

Job description

Job Description

Agilent inspires and supports discoveries that advance the quality of life. We provide life science, diagnostic and applied market laboratories worldwide with instruments, services, consumables, applications and expertise. Agilent enables customers to gain the answers and insights they seek -- so they can do what they do best: improve the world around us. Information about Agilent is available at www.agilent.com

• Proactively manages AVP-GSCS calendar and schedules, including coordinating meeting logistics as well as recurring internal staff meetings and other management level monthly reviews. Maintains awareness of significant deadlines and plans proactively for them.
• Coordinates all aspects of travel arrangements including booking flights, concur expense claims, hotel and local transportation; providing agendas and itineraries; and arranging visa/passport requirements as needed.
• Planning and management of quarterly webcasts, assisting with the development of content and slides.
• Coordinating logistics, agenda, and minutes for various meetings and functions (monthly/quarterly) such as:
• Quarterly Webcasts / Townhalls
• Business Review Meetings
• Staff Meetings
• Monthly Meetings
• Communicates professionally with internal customers, external suppliers, other executives and employees at all levels of the company.
• As needed, may participate in and/or lead projects within the function
• Responsible for ensuring Organization Charts are maintained and updated on Internal G sites.
• Act as an execution partner to the GSCS leadership team by coordinating priorities and ensuring smooth operational rhythm.
• Anticipate administrative needs and proactively resolve issues.
• Help maintain focus on strategic priorities through effective planning and follow-up.
• Provide confidential handling of sensitive organizational and personnel information.

Job Description

Agilent inspires and supports discoveries that advance the quality of life. We provide life science, diagnostic and applied market laboratories worldwide with instruments, services, consumables, applications and expertise. Agilent enables customers to gain the answers and insights they seek -- so they can do what they do best: improve the world around us. Information about Agilent is available at www.agilent.com

• Proactively manages AVP-GSCS calendar and schedules, including coordinating meeting logistics as well as recurring internal staff meetings and other management level monthly reviews. Maintains awareness of significant deadlines and plans proactively for them.
• Coordinates all aspects of travel arrangements including booking flights, concur expense claims, hotel and local transportation; providing agendas and itineraries; and arranging visa/passport requirements as needed.
• Planning and management of quarterly webcasts, assisting with the development of content and slides.
• Coordinating logistics, agenda, and minutes for various meetings and functions (monthly/quarterly) such as:
• Quarterly Webcasts / Townhalls
• Business Review Meetings
• Staff Meetings
• Monthly Meetings
• Communicates professionally with internal customers, external suppliers, other executives and employees at all levels of the company.
• As needed, may participate in and/or lead projects within the function
• Manages SharePoint database.
• Responsible for ensuring Organization Charts are maintained and updated on Internal G sites.
• Act as an execution partner to the GSCS leadership team by coordinating priorities and ensuring smooth operational rhythm.
• Anticipate administrative needs and proactively resolve issues.
• Help maintain focus on strategic priorities through effective planning and follow-up.
• Provide confidential handling of sensitive organizational and personnel information.

Core Competencies

• Executive Presence
• Planning & Organization
• Communication Excellence
• Stakeholder Management
• Attention to Detail
• Proactive Problem Solving
• Confidentiality & Trust
• Global Collaboration

Qualifications

• Bachelor's degree or equivalent experience.
• 5–10 years of executive administrative support experience, preferably supporting senior leaders in a global environment.
• Strong proficiency in Microsoft 365 (Outlook, Teams, PowerPoint, Excel, Word).
• Excellent written and verbal communication skills.
• Strong organizational, planning, and multitasking abilities.
• Ability to handle confidential information with discretion.
• Experience supporting global operations, supply chain, manufacturing, or technology organizations preferred.

Additional Details

This job has a full time weekly schedule.

Our pay ranges are determined by role, level, and location. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. During the hiring process, a recruiter can share more about the specific pay range for a preferred location. Pay and benefit information by country are available at: https://careers.agilent.com/locations

Agilent Technologies Inc. is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other protected categories under all applicable laws.

Travel Required

No

Shift

Day

Duration

No End Date

Job Function

Administration