Department Admin

Agilent Technologies, Inc.; India; On-site; INR 600,000 - 850,000; Full time

Job summary

Agilent Technologies, Inc. in India is seeking an experienced Executive Administrative Assistant to support senior leaders. You will manage complex calendars, arrange global travel, prepare agendas, and coordinate quarterly webcasts and leadership meetings.

The role requires strong MS 365 proficiency, excellent communication, and meticulous planning. You will handle confidential information and partner with GSCS leadership to maintain operational rhythm across functions.

Qualifications

• Bachelor's degree or equivalent experience.
• 5–10 years of executive administrative support experience, preferably supporting senior leaders in a global environment.
• Strong proficiency in Microsoft 365 (Outlook, Teams, PowerPoint, Excel, Word).
• Excellent written and verbal communication skills.
• Strong organizational, planning, and multitasking abilities.
• Ability to handle confidential information with discretion.

Responsibilities

• Proactively manages AVP-GSCS calendar and schedules, including logistics for meetings and monthly reviews.
• Coordinates travel arrangements, visas, and expense claims; prepares itineraries and agendas.
• Plans and manages quarterly webcasts and content development for slides.
• Coordinates meetings and minutes for various leadership events (townhalls, business reviews, staff meetings).
• Maintains SharePoint databases and organization charts; supports GSCS leadership execution rhythm.
• Communicates professionally with internal/external stakeholders at all levels; may lead projects in the function.

Skills

Executive presence

Planning & organization

Communication excellence

Stakeholder management

Attention to detail

Confidentiality & trust

Global collaboration

Education

Bachelor's degree or equivalent

Tools

Microsoft 365

Outlook

Teams

PowerPoint

Excel

Word

Job description

## Department AdminApplylocations: India-Manesartime type: Full timeposted on: Posted Todayjob requisition id: 4038835## **Job Description**Agilent inspires and supports discoveries that advance the quality of life. We provide life science, diagnostic and applied market laboratories worldwide with instruments, services, consumables, applications and expertise. Agilent enables customers to gain the answers and insights they seek -- so they can do what they do best: improve the world around us. Information about Agilent is available at www.agilent.com• Proactively manages AVP-GSCS calendar and schedules, including coordinating meeting logistics as well as recurring internal staff meetings and other management level monthly reviews. Maintains awareness of significant deadlines and plans proactively for them.• Coordinates all aspects of travel arrangements including booking flights, concur expense claims, hotel and local transportation; providing agendas and itineraries; and arranging visa/passport requirements as needed.• Planning and management of quarterly webcasts, assisting with the development of content and slides.• Coordinating logistics, agenda, and minutes for various meetings and functions (monthly/quarterly) such as:o Quarterly Webcasts / Townhalls o Business Review Meetings o Staff Meetings o Monthly Meetings • Communicates professionally with internal customers, external suppliers, other executives and employees at all levels of the company. • As needed, may participate in and/or lead projects within the function • Manages SharePoint database. • Responsible for ensuring Organization Charts are maintained and updated on Internal G sites. • Act as an execution partner to the GSCS leadership team by coordinating priorities and ensuring smooth operational rhythm. • Anticipate administrative needs and proactively resolve issues. • Help maintain focus on strategic priorities through effective planning and follow-up. • Provide confidential handling of sensitive organizational and personnel information.Core Competencies • Executive Presence • Planning & Organization • Communication Excellence • Stakeholder Management • Attention to Detail • Proactive Problem Solving • Confidentiality & Trust • Global Collaboration## ## **Qualifications**• Bachelor's degree or equivalent experience. • 5–10 years of executive administrative support experience, preferably supporting senior leaders in a global environment. • Strong proficiency in Microsoft 365 (Outlook, Teams, PowerPoint, Excel, Word). • Excellent written and verbal communication skills. • Strong organizational, planning, and multitasking abilities. • Ability to handle confidential information with discretion. • Experience supporting global operations, supply chain, manufacturing, or technology organizations preferred.**Additional Details**This job has a full time weekly schedule.Our pay ranges are determined by role, level, and location. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. During the hiring process, a recruiter can share more about the specific pay range for a preferred location. Pay and benefit information by country are available at: https://careers.agilent.com/locationsAgilent Technologies Inc. is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other protected categories under all applicable laws.## **Travel Required:**No## **Shift:**Day## **Duration:**No End Date## **Job Function:**Administration