Coordinator - Transport

WSP in India; Dadri; On-site; INR 350,000 - 520,000; Full time

Job summary

WSP India is seeking a Transportation Coordinator to manage daily employee transport services across office locations in India. You will coordinate shuttle services, vendor engagements, and ensure timely vehicle deployment to meet business needs.

The role involves monitoring schedules, ensuring safety and compliance, and acting as the main contact for transport-related queries. Strong organizational skills and stakeholder coordination are essential.

Qualifications

• Employment with WSP India is subject to the successful completion of a background verification (BGV) check conducted by a third‑party agency appointed by WSP India.
• Candidates are advised to ensure that all information provided during the recruitment process — including documents uploaded — is accurate and complete, both to WSP India and its BGV partner.

Responsibilities

• Coordinate daily employee transportation services across office locations.
• Manage transportation requests, shuttle services, and special transport arrangements.
• Ensure timely deployment of vehicles as per business requirements.
• Monitor transport schedules and route efficiency.
• Coordinate with transportation vendors and fleet providers.
• Monitor vendor performance against agreed service levels (SLAs).
• Track vehicle availability, utilization, and service quality.
• Escalate operational issues and ensure timely resolution.
• Serve as the primary point of contact for transport-related queries.
• Address employee concerns regarding routes, pickups, delays, and transportation services.
• Communicate transport schedules, changes, and service updates.
• Ensure a positive employee transportation experience.
• Track vehicle deployment and utilization.
• Coordinate maintenance schedules and vehicle readiness.
• Ensure adequate transport capacity during peak demand periods.
• Support special events, visitor transportation, and business travel-related transfers.
• Ensure adherence to transportation safety standards and company policies.
• Monitor driver documentation, licenses, permits, insurance, and statutory compliance.
• Support vehicle audits and compliance reviews.
• Assist in implementing transport safety initiatives.
• Support implementation and communication of transport policies.
• Ensure employee transport requests comply with approved guidelines.
• Maintain transportation records and approvals.
• Assist in policy reviews and process improvements.
• Maintain transport trackers, usage records, and operational dashboards.
• Generate regular MIS reports covering: Fleet utilization, Transportation costs, Vendor performance, Employee usage trends, SLA adherence.
• Analyse data to identify optimization opportunities.
• Monitor transportation-related expenses.
• Support invoice validation and payment processing.
• Track transport budgets and identify cost‑saving opportunities.
• Ensure efficient utilization of transport resources.
• Coordinate with employees, workplace teams, HR, Finance, Procurement, and transport vendors.
• Provide timely updates on transport operations and service issues.
• Support workplace initiatives requiring transportation coordination.

Job description

Job Description:

Responsibilities

• Coordinate daily employee transportation services across office locations.
• Manage transportation requests, shuttle services, and special transport arrangements.
• Ensure timely deployment of vehicles as per business requirements.
• Monitor transport schedules and route efficiency.

Vendor Management

• Coordinate with transportation vendors and fleet providers.
• Monitor vendor performance against agreed service levels (SLAs).
• Track vehicle availability, utilization, and service quality.
• Escalate operational issues and ensure timely resolution.

Employee Support

• Serve as the primary point of contact for transport-related queries.
• Address employee concerns regarding routes, pickups, delays, and transportation services.
• Communicate transport schedules, changes, and service updates.
• Ensure a positive employee transportation experience.

Fleet & Logistics Coordination

• Track vehicle deployment and utilization.
• Coordinate maintenance schedules and vehicle readiness.
• Ensure adequate transport capacity during peak demand periods.
• Support special events, visitor transportation, and business travel-related transfers.

Safety & Compliance

• Ensure adherence to transportation safety standards and company policies.
• Monitor driver documentation, licenses, permits, insurance, and statutory compliance.
• Support vehicle audits and compliance reviews.
• Assist in implementing transport safety initiatives.

Transport Policy Administration

• Support implementation and communication of transport policies.
• Ensure employee transport requests comply with approved guidelines.
• Maintain transportation records and approvals.
• Assist in policy reviews and process improvements.

Reporting & Data Management

• Maintain transport trackers, usage records, and operational dashboards.
• Generate regular MIS reports covering:
• Fleet utilization
• Transportation costs
• Vendor performance
• Employee usage trends
• SLA adherence
• Analyse data to identify optimization opportunities.

Cost Management

• Monitor transportation-related expenses.
• Support invoice validation and payment processing.
• Track transport budgets and identify cost‑saving opportunities.
• Ensure efficient utilization of transport resources.

Stakeholder Management

• Coordinate with employees, workplace teams, HR, Finance, Procurement, and transport vendors.
• Provide timely updates on transport operations and service issues.
• Support workplace initiatives requiring transportation coordination.

Qualifications

• Employment with WSP India is subject to the successful completion of a background verification (“BGV”) check conducted by a third‑party agency appointed by WSP India.
• Candidates are advised to ensure that all information provided during the recruitment process — including documents uploaded — is accurate and complete, both to WSP India and its BGV partner”.

About Us

WSP is one of the world's leading professional services consulting firms. We are dedicated to our local communities and propelled by international brainpower. We are technical experts and strategic advisors including engineers, technicians, scientists, architects, planners, surveyors and environmental specialists, as well as other design, program and construction management professionals. We design lasting solutions in the Transportation & Infrastructure, Property & Buildings, Earth & Environment, Power & Energy, Resources and Industry sectors, as well as offering strategic advisory services. Our talented people around the globe engineer projects that will help societies grow for lifetimes to come.

With approximately 4,000 talented people across 3 locations (Noida, Bengaluru & Mumbai offices) in India and more than 73,000 globally, in 550 offices across 40 countries, we engineer projects that will help societies grow for lifetimes to come.

At “WSP” we draw on the diverse skills and capabilities of our employees globally to compete for the most exciting and complex projects across the world and bring the same level of expertise to our local communities. We are proud to be an international collective of innovative thinkers who work on the most complex problems. Unified under one strong brand, we use our local expertise, international reach and global scale to prepare our cities and environments for the future, connect communities and help societies thrive in built and natural ecosystems. True to our guiding principles, our business is built on four cornerstones: Our People, Our Clients, Our Operational Excellence and Our Expertise.

www.wsp.com

We are

• Passionate people doing purposeful and sustainable work that helps shape our communities and the future.
• A collaborative team that thrives on challenges and unconventional thinking.
• A network of experts channeling our curiosity into creating solutions for complex issues.

Inspired by diversity, driven by inclusion, we work with passion and purpose.

Working with Us

At WSP, you can access our global scale, contribute to landmark projects and connect with the brightest minds in your field to do the best work of your life. You can embrace your curiosity in a culture that celebrates new ideas and diverse perspectives. You can experience a world of opportunity and the chance to shape a career as unique as you.

Our Hybrid Working Module

With us, you can operate in a flexible, agile, yet structured work environment and follow a Hybrid Work Model.

• Maximize collaboration.
• Maintain product quality and cultural integrity.
• Balance community, collaboration, opportunity, productivity, and efficiency.

Health, Safety and Wellbeing

Our people are our greatest asset, and we prioritize a safe work environment. Health, safety, and wellbeing are integral to our culture, with each of us accountable for fostering a safe workplace through our “Making Health and Safety Personal” initiative. Our Zero Harm Vision drives us to reduce risks through innovative solutions, earning recognition for our global health and safety practices with the prestigious RoSPA Health and Safety Awards for six consecutive years.

Inclusivity and Diversity

WSP India is dedicated to fostering a sustainable and inclusive work environment where our greatest strength - Our People -feel valued, respected, and supported. We ensure an unbiased approach in hiring, promotion, and performance evaluation, regardless of age, gender identity, race, religion, sexual orientation, marital status, physical ability, education, social status, or cultural background.

Imagine a better future for you and a better future for us all.

Join our close-knit community of over 73,300 talented global professionals dedicated to making a positive impact. Together, we can make a difference in communities both near and far.

With us, you can. Apply today.

NOTICE TO THIRD PARTY AGENCIES

WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.

Requirements: