Coordinator, Proposal Support

WSP in India; Dadri; On-site; INR 550,000 - 900,000; Full time

Job summary

WSP India in India is seeking a Bid Coordinator to support advisory business in coordinating work-winning activities across the opportunity lifecycle. You will assist EOIs, PQQs, governance processes, CRM management, pipeline reporting, and tender submissions, ensuring opportunities are tracked and progressed per requirements.

Working with Proposal Managers and stakeholders, you will format documents, update CVs and project experience, develop presentations, and manage tender submissions through

Qualifications

• Bachelor’s degree in Business, Marketing, Communications, Engineering, or related discipline.
• 2–4 years of experience in proposal coordination or bid support.
• AEC sector or professional services experience preferred.
• Exposure to procurement portals (Ariba/Oracle/SAP) is desirable.
• Strong MS Office proficiency, especially PowerPoint.
• Experience with Middle East procurement is an advantage.

Responsibilities

• Support EOIs, PQQs, proposals, and tender responses.
• Assist in compiling proposal documents, ensuring formatting and completeness.
• Coordinate information requests with technical, commercial, finance, legal, and BD stakeholders.
• Support proofreading and quality reviews prior to submission.
• Support online and offline tender submissions.
• Coordinate governance reviews and proposal sign-off processes.
• Schedule governance meetings and maintain action trackers.
• Maintain opportunity records within CRM systems.
• Follow up with opportunity owners to keep data current.
• Generate pipeline and opportunity reports for leadership review.
• Support activities for pursuits and proposals, including tender bonds and approvals.
• Format PowerPoint presentations and proposal documents per standards.
• Assist in developing proposal graphics and visuals.
• Help produce client-facing documents and pursuit materials.

Skills

Coordination

Attention to detail

Communication

PowerPoint

Education

Bachelor's degree in Business/related

Tools

Microsoft Office Suite

PowerPoint

Ariba

Oracle

SAP

Job description

Job Description

The Bid Coordinator supports the Advisory business in the coordination of work‑winning activities across the opportunity lifecycle. The role provides support for EOIs, PQQs, governance processes, CRM management, pipeline reporting, and tender submissions, helping to ensure opportunities are effectively tracked, coordinated, and progressed in line with business requirements. Working closely with Proposal Managers, opportunity owners, and the Advisory Team, the role supports the administration of governance activities, opportunity reporting, and proposal submissions while maintaining high standards of quality and compliance. The role also assists with proposal production activities, including document formatting, CV and project experience updates, presentation development, and tender submissions through client procurement portals.

Responsibilities

• Support the preparation, coordination, and submission of EOIs, PQQs, proposals, and tender responses.
• Assist in compiling proposal documents, ensuring formatting, consistency, and completeness.
• Coordinate information requests and follow up with technical, commercial, finance, legal, and business development stakeholders.
• Support proofreading and quality reviews prior to submission.
• Support online and offline tender submissions.
• Coordinate Advisory Go/No‑Go reviews and proposal sign‑off processes.
• Schedule governance meetings and maintain action trackers.
• Maintain opportunity records within CRM systems.
• Follow up with opportunity owners to ensure data remains accurate and up to date.
• Generate regular pipeline and opportunity reports for leadership review.
• Support administrative activities associated with pursuits and proposals, including tender bond applications, legal review requests, internal approvals, client registrations, and vendor onboarding requirements.
• Format PowerPoint presentations and proposal documents in accordance with corporate standards.
• Support the development of proposal graphics, process diagrams, and visual content.
• Assist in the production of client‑facing documents and pursuit materials.

Qualifications

Core Competencies

• Strong organisational and coordination skills.
• Excellent attention to detail and document quality.
• Effective written and verbal communication skills.
• Ability to manage multiple priorities and deadlines.
• Strong PowerPoint and document formatting capability.
• Collaborative approach with the ability to work across multidisciplinary teams.
• Proactive, adaptable, and willing to learn.

Qualification & Experience

• Bachelor's degree in Business, Marketing, Communications, Engineering, or a related discipline.
• 2–4 years of experience in proposal coordination, bid support, business development support, or a similar role.
• Experience within the AEC sector or professional services environment preferred.
• Exposure to Middle East procurement and tendering processes is an advantage.
• Strong proficiency in Microsoft Office Suite, particularly PowerPoint.
• Experience using procurement portals such as Ariba, Oracle, SAP, government e‑procurement platforms, or similar systems is desirable.

Background Verification

• Employment with WSP India is subject to the successful completion of a background verification (“BGV”) check conducted by a third‑party agency appointed by WSP India.
• Candidates are advised to ensure that all information provided during the recruitment process — including documents uploaded — is accurate and complete, both to WSP India and its BGV partner.

Apply today.