Coordinator - Grant Management

United Way Mumbai; Mumbai; On-site; INR 450,000 - 700,000; Full time

Job summary

United Way Mumbai is seeking a Grants Coordination Associate to manage corporate grant programmes, coordinating with the Manager and AVP of Grant Management. You will reinforce donor relationships, ensure efficient grant operations, and supervise self-implementing and sub-granting NGO projects across locations.

The role requires 2–4 years of experience, a social sciences background preferred, and proficiency in English with MS Word and Excel.

Qualifications

• Minimum 2–4 years of experience in programme implementation, monitoring and evaluation.
• Graduates preferably from social sciences with demonstrable project experience.
• Proficient in spoken and written English.
• Proficient in MS Word, Excel and presentations.
• Able to meet deadlines and work in teams.
• Willing to work from office and travel for field visits.

Responsibilities

• Coordinate and manage corporate grants across stakeholders under guidance of the Manager and AVP.
• Develop proposals for partnerships and scale impact through programme design.
• Prepare concept notes, proposals, budgets, and MOUs under guidance.
• Monitor project implementation, track progress, and anticipate risks.
• Assist in budget tracking, grants, and fund utilization; maintain trackers.
• Ensure adherence to Logical Framework and Gantt charts.
• Document activities and outcomes for donor reporting and field visits.
• Develop relations with donors, NGO staff, government officials, and partners.

Skills

English proficiency

Interpersonal communication

Team collaboration

Deadline oriented

Willingness to travel

Education

Graduates preferably from social sciences

Tools

MS Word

Excel

PowerPoint

Job description

The role is responsible for coordinating and managing of corporate grants across varied stakeholders. The coordinator will be working closely with the Manager and AVP of Grant Management to reinforce relationships with donors, ensure that grant programmes operate efficiently, and streamline grant administration with self-implementing and sub-granting NGO Projects.

Job Responsibilities:

• To understand the project objectives and deliverables and study the execution plan for the project under the guidance of the Project Manager.
• Assist the Manager in developing proposals for ongoing partnerships and enhance the existing scale of impact through insights and impactful programme design.
• Create concept notes, Proposals, Budgets, and MOUs under the guidance of the Manager.
• Work collaboratively with the project implementation teams/project consultants. Monitor the project's implementation, actively track its progress on a regular basis, and anticipate risks, if any.
• Assist manager in Budget, Grants, and Fund Utilization for projects. Track the payment schedule. Maintain a tracker sheet for project updates.
• Ensure the project is following the Logical Framework Analysis and Gantt chart.
• Ensure corporate partners are aware of the impact of their community investments through field visits and other document reporting means.
• Collect data from the field and prepare reports/ presentation decks as per templates.
• To develop and nurture strong relations and collaborations with relevant stakeholders, such as various stakeholders like donors, NGO staff, government officials, etc., for the successful implementation of the projects.
• Document the project activities and outcomes on a regular basis and submit the project status reports to the donor according to the committed timelines.
• Plan timely monitoring visits to the project sites with the stakeholders, update donors on the progress of the projects implemented across different locations, and document the visits by creating reports. Track project milestones and utilization within the scheduled project timelines
• Coordinate rollout, adoption and ongoing maintenance of digitization systems at Suvidha Centres.
• Draft updates with the social media team for the social media updates and website upgrades of the projects.
• Develop annual implementation plans and actively undertake field-based monitoring of projects regularly.

Profile requisites:

• Minimum experience of 2-4 years.
• Graduates, preferably from social sciences background, demonstrable experience in programme implementation, monitoring and evaluation.
• Passionate about programme implementation.
• Proficient in spoken and written English.
• Proficient in basic computer skills- MS word and Excel operations and presentations.
• Good in interpersonal communication and organizing field-based programmes.
• Ability to meet deadlines and work in teams collaboratively.
• Willing to work from office as well as actively travel for field visits.
• Ability to interact and connect effectively with a wide range of stakeholders.

Remuneration:

Subject to relevant qualification, experience & merit; the salary range is INR 4.5 to 7 LPA .