Coordinator, Document Controls

WSP in India; Dadri; On-site; INR 450,000 - 650,000; Full time

Job summary

WSP India is seeking a full-time Document Controller to support PMCM in our Noida/Bengaluru offices, coordinating with the UK team. The role covers storage and management of project documentation and client deliverables, ensuring transmission per project procedures using varied EDMS programs.

The ideal candidate is detail-oriented, dependable and deadline-driven. Requirements include 4-6 years in document/data management, experience with EDMS like ProjectWise, Aconex, ACC, and Asite, and strong

Qualifications

• 4-6 years’ experience in document and data management.
• Experience uploading/downloading from online collaborative sites is essential.
• Conscientious and methodical with excellent organisational skills.
• Excellent time management and ability to handle multiple UK-based projects.

Responsibilities

• Set up document control projects and maintain master registers.
• Record issued documents per Project Life Cycle procedures.
• Upload/download drawings to EDMS and file correctly.
• Provide schedule of documents received and transmitted to PM.
• Circulate documents to project teams in EDMS and CDE.
• Log all in-coming/out-going information and maintain schedules.

Skills

Document control

EDMS

UK coordination

Tools

ProjectWise

Aconex

ACC

Asite

Job description

Job Description

We are looking for a full-time Document Controller to work within the Project Management Construction Management (PMCM) discipline of our Noida/Bengaluru office supporting our UK team. The role entails the storage and management of documentation in line with company procedures. Furthermore, ensuring that project documentation and client deliverables are transmitted and received in accordance with project procedures using varied EDMS programs. The successful candidate must have the ability to work independently and be highly motivated whilst having a good appreciation of a deadline driven environment. They should be detail-oriented, dependable and trustworthy as they encounter complex and sensitive documents.

Job Description

We are looking for a full-time Document Controller to work within the Project Management Construction Management (PMCM) discipline of our Noida/Bengaluru office supporting our UK team. The role entails the storage and management of documentation in line with company procedures. Furthermore, ensuring that project documentation and client deliverables are transmitted and received in accordance with project procedures using varied EDMS programs. The successful candidate must have the ability to work independently and be highly motivated whilst having a good appreciation of a deadline driven environment. They should be detail-oriented, dependable and trustworthy as they encounter complex and sensitive documents.

Responsibilities

Successful candidate will be required to:

• Must have experience in doing the Document Control Project setup.
• Must have experience of working on multiple projects at one time.
• UK-based project experience would be an added advantage.
• Record issued documents in accordance with Project Life Cycle procedure.
• Receive and/or download drawings and documents from the EDMS and file in the appropriate directory.
• Provide the project manager with a schedule of documents received and transmitted including revisions.
• Preparation of Master Document Register and maintaining the same through out the project.
• Circulate received/downloaded documents to project team in client's EDMS and WSP CDE.
• Keep a log of in-coming and out-going information.
• Upload drawings and documents onto EDMS in accordance with a schedule provided by the Project Manager (PM)
• Responsibility for high level review of project life cycle-controlled documents.
• Setting up and maintaining document issue sheets throughout entire project.
• Checking standard details on outgoing documents and drawings, for inconsistencies, revision changes and format.

Qualifications

Qualifications and Experience:

• Ideally 4-6 years’ experience of Document and Data management in a multi discipline detail design engineering environment.
• Experience of uploading/downloading from online collaborative websites is essential.
• The successful candidate needs to be conscientious, and methodical with excellent organisational skills.
• Excellent time management skills and capable of managing their own time/workload across multiple projects.
• Excellent communication skills required as all the projects will be UK based and daily coordination with the project team in UK is required.
• Experience in EDMS's like ACC, ProjectWise, Asite and Aconex would be an advantage.

BGV:

• Employment with WSP India is subject to the successful completion of a background verification ("BGV") check conducted by a third-party agency appointed by WSP India.
• Candidates are advised to ensure that all information provided during the recruitment process — including documents uploaded — is accurate and complete, both to WSP India and its BGV partner".

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WSP is one of the world's leading professional services consulting firms. We are dedicated to our local communities and propelled by international brainpower. We are technical experts and strategic advisors including engineers, technicians, scientists, architects, planners, surveyors and environmental specialists, as well as other design, program and construction management professionals. We design lasting solutions in the Transportation & Infrastructure, Property & Buildings, Earth & Environment, Power & Energy, Resources and Industry sectors, as well as offering strategic advisory services. Our talented people around the globe engineer projects that will help societies grow for lifetimes to come.

With approximately 4,000 talented people across 3 locations (Noida, Bengaluru & Mumbai offices) in India and more than 73,000 globally, in 550 offices across 40 countries, we engineer projects that will help societies grow for lifetimes to come.

At "WSP" we draw on the diverse skills and capabilities of our employees globally to compete for the most exciting and complex projects across the world and bring the same level of expertise to our local communities. We are proud to be an international collective of innovative thinkers who work on the most complex problems. Unified under one strong brand, we use our local expertise, international reach and global scale to prepare our cities and environments for the future, connect communities and help societies thrive in built and natural ecosystems. True to our guiding principles, our business is built on four cornerstones: Our People, Our Clients, Our Operational Excellence and Our Expertise.

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