Assistant Document Controller

WSP in India; Bengaluru; On-site; INR 550,000 - 900,000; Full time

Job summary

WSP India seeks a document management professional in Bengaluru to establish and maintain project document control processes. You will monitor compliance, control information flows, and issue drawings and documents in line with QA and project procedures.

5 years of work experience and proficiency with email, MS Office, Adobe Acrobat, and CAD-related tools are expected. Hands-on experience with Aconex, Autodesk, Teamcenter and Projectwise is preferred.

Qualifications

• Graduate, Diploma, BSc, or BA required.
• Background verification may be required by WSP India.
• Experience with document management and coordination is preferred.

Responsibilities

• Establish and maintain Document Management processes
• Monitor compliance of project teams with requirements
• Control information flows per document management rules
• Issue drawings and documents per QA procedures
• Receive/download documents and file in the appropriate system
• Coordinate with offshore CAD facility for drawing information
• Circulate documents to project team and maintain a schedule
• Upload drawings to EDM systems per deliverables schedule
• Plan information delivery with engineering teams to timely issuance
• Monitor progress and report to Project Manager
• Coordinate document review workflows
• Check document quality and ensure project procedure compliance
• File electronic correspondence per QA procedures

Skills

Email proficiency

Microsoft Office

Adobe Acrobat

Organisational skills

Multitasking

Detail oriented

Teamwork & communication

Time management

Education

Graduate, Diploma, BSc, BA

Tools

Aconex

Autodesk

Teamcenter

Projectwise

Job description

Job Description

• Computer literacy, in particular email and Microsoft software packages and Adobe Acrobat
• Excellent organisational and multitasking skills
• The ability to be conscientious and methodical within a working environment with a strong eye for detail.
• Excellent team-working and communication skills with the ability to building good relationships with internal and external clients
• Ability to manage their own time/work load.
• Knowledge and experience of CAD would be an advantage, but not essential
• 5 Years of Work Experience
• Hands on experience on Aconex, Autodesk, Teamcenter and Projectwise

Responsibilities

• Establish and maintain Document Management processes
• Monitor processes to ensure the project teams comply with all requirements
• Control information flows internally and externally in accordance with the document management requirements
• Issue drawings and documents in accordance with Quality Assurance and project document management procedures.
• Receive and/or down load electronic drawings and documents, file in the appropriate system and maintain a drawings received schedule.
• Coordinate the issue and receipt of drawing information to the offshore CAD facility.
• Circulate received/downloaded electronic documents to project team.
• Maintain a register of incoming and outgoing information.
• Upload drawings and documents onto electronic document management systems in accordance with the deliverables schedule provided by the Project Manager.
• Work with the team leader and engineering teams to plan the delivery of information to ensure information is issued on time.
• Monitor progress and performance and report to the relevant Project Manager.
• Coordinate document review workflows and distribute to the relevant team members.
• Checking the quality of documents to ensure compliance with project procedures and processes.
• Filing of electronic correspondence in accordance with Quality Assurance and project document management procedures.

Qualifications

• Graduate, Diploma, Bsc, BA
• BGV: Employment with WSP India is subject to the successful completion of a background verification (“BGV”) check conducted by a third-party agency appointed by WSP India.
• Candidates are advised to ensure that all information provided during the recruitment process — including documents uploaded — is accurate and complete, both to WSP India and its BGV partner”.

About Us

WSP is one of the world’s leading professional services consulting firms. We are dedicated to our local communities and propelled by international brainpower. We are technical experts and strategic advisors including engineers, technicians, scientists, architects, planners, surveyors and environmental specialists, as well as other design, program and construction management professionals. We design lasting solutions in the Transportation & Infrastructure, Property & Buildings, Earth & Environment, Power & Energy, Resources and Industry sectors, as well as offering strategic advisory services. Our talented people around the globe engineer projects that will help societies grow for lifetimes to come.

With approximately 4,000 talented people across 3 locations (Noida, Bengaluru & Mumbai offices) in India and more than 73,000 globally, in 550 offices across 40 countries, we engineer projects that will help societies grow for lifetimes to come.

At “WSP” we draw on the diverse skills and capabilities of our employees globally to compete for the most exciting and complex projects across the world and bring the same level of expertise to our local communities. We are proud to be an international collective of innovative thinkers who work on the most complex problems. Unified under one strong brand, we use our local expertise, international reach and global scale to prepare our cities and environments for the future, connect communities and help societies thrive in built and natural ecosystems. True to our guiding principles, our business is built on four cornerstones: Our People, Our Clients, Our Operational Excellence and Our Expertise.

www.wsp.com

We are

• Passionate people doing purposeful and sustainable work that helps shape our communities and the future.
• A collaborative team that thrives on challenges and unconventional thinking.
• A network of experts channeling our curiosity into creating solutions for complex issues.

Inspired by diversity, driven by inclusion, we work with passion and purpose.

Working with Us

At WSP, you can access our global scale, contribute to landmark projects and connect with the brightest minds in your field to do the best work of your life. You can embrace your curiosity in a culture that celebrates new ideas and diverse perspectives. You can experience a world of opportunity and the chance to shape a career as unique as you.

Our Hybrid Working Module

With us, you can operate in a flexible, agile, yet structured work environment and follow a Hybrid Work Model.

• Maximize collaboration.
• Maintain product quality and cultural integrity.
• Balance community, collaboration, opportunity, productivity, and efficiency.

Health, Safety and Wellbeing

Our people are our greatest asset, and we prioritize a safe work environment. Health, safety, and wellbeing are integral to our culture, with each of us accountable for fostering a safe workplace through our “Making Health and Safety Personal” initiative. Our Zero Harm Vision drives us to reduce risks through innovative solutions, earning recognition for our global health and safety practices with the prestigious RoSPA Health and Safety Awards for six consecutive years.

Inclusivity and Diversity

WSP India is dedicated to fostering a sustainable and inclusive work environment where our greatest strength - Our People -feel valued, respected, and supported. We ensure an unbiased approach in hiring, promotion, and performance evaluation, regardless of age, gender identity, race, religion, sexual orientation, marital status, physical ability, education, social status, or cultural background.

Imagine a better future for you and a better future for us all.

Join our close-knit community of over 73,300 talented global professionals dedicated to making a positive impact. Together, we can make a difference in communities both near and far.