Assistant Document Controller

WSP in India; Dadri; On-site; INR 300,000 - 500,000; Full time

Job summary

WSP India is seeking a detail-oriented Document Controller to establish and maintain robust document management processes for infrastructure projects. You will monitor compliance with procedures, coordinate document flows, and ensure timely delivery of drawings and documents to internal teams and offshore facilities.

The role requires graduate-level education and about five years of relevant experience, with strong computer literacy and familiarity with Aconex, Autodesk, Teamcenter and

Qualifications

• Graduate, Diploma, BSc or BA as applicable.
• BGV/background verification as part of recruitment.
• Approximately 5 years of work experience or less as stated.
• Strong computer literacy including email, MS software and Adobe Acrobat.

Responsibilities

• Establish and maintain Document Management processes.
• Monitor processes to ensure project teams comply with requirements.
• Control information flows per document management requirements.
• Issue drawings and documents per QA and DM procedures.
• Receive/download electronic drawings, file in systems, maintain schedule.
• Coordinate issue/receipt of drawing information with offshore CAD facility.
• Circulate documents to project team.
• Maintain register of incoming/outgoing information.
• Upload drawings/documents to EDM systems per deliverables schedule.
• Plan information delivery with team leader and engineering teams.
• Monitor progress and report to Project Manager.
• Coordinate document review workflows and distribute to relevant members.
• Check document quality for compliance with procedures.
• File electronic correspondence per QA and DM procedures.

Skills

Computer literacy

Organisational skills

Teamwork & communication

Aconex

Autodesk

Teamcenter

Projectwise

CAD knowledge (advantage)

Time management

5+ years experience

Education

Graduate

Diploma

BSc

BA

Tools

Aconex

Autodesk

Teamcenter

Projectwise

Job description

Job Description

• Computer literacy, in particular email and Microsoft software packages and Adobe Acrobat
• Computer literacy, in particular email and Microsoft software packages and Adobe Acrobat
• Excellent organisational and multitasking skills
• The ability to be conscientious and methodical within a working environment with a strong eye for detail.
• Excellent team-working and communication skills with the ability to building good relationships with internal and external clients
• Ability to manage their own time/work load.
• Knowledge and experience of CAD would be an advantage, but not essential
• <5 Years of Work Experience.
• Hands on experience on Aconex, Autodesk, Teamcenter and Projectwise

Responsibilities

• Establish and maintain Document Management processes
• Monitor processes to ensure the project teams comply with all requirements
• Control information flows internally and externally in accordance with the document management requirements
• Issue drawings and documents in accordance with Quality Assurance and project document management procedures.
• Receive and/or down load electronic drawings and documents, file in the appropriate system and maintain a drawings received schedule.
• Coordinate the issue and receipt of drawing information to the offshore CAD facility.
• Circulate received/downloaded electronic documents to project team.
• Maintain a register of incoming and outgoing information.
• Upload drawings and documents onto electronic document management systems in accordance with the deliverables schedule provided by the Project Manager.
• Work with the team leader and engineering teams to plan the delivery of information to ensure information is issued on time.
• Monitor progress and performance and report to the relevant Project Manager.
• Coordinate document review workflows and distribute to the relevant team members.
• Checking the quality of documents to ensure compliance with project procedures and processes.
• Filing of electronic correspondence in accordance with Quality Assurance and project document management procedures.

Qualifications

Graduate, Diploma, Bsc, BA

BGV:

Employment with WSP India is subject to the successful completion of a background verification (“BGV”) check conducted by a third-party agency appointed by WSP India.

Candidates are advised to ensure that all information provided during the recruitment process — including documents uploaded — "

About Us

WSP is one of the world's leading professional services consulting firms. We are dedicated to our local communities and propelled by international brainpower. We are technical experts and strategic advisors including engineers, technicians, scientists, architects, planners, surveyors and environmental specialists, as well as other design, program and construction management professionals. We design lasting solutions in the Transportation & Infrastructure, Property & Buildings, Earth & Environment, Power & Energy, Resources and Industry sectors, as well as offering strategic advisory services. Our talented people around the globe engineer projects that will help societies grow for lifetimes to come.

With approximately 4,000 talented people across 3 locations (Noida, Bengaluru & Mumbai offices) in India and more than 73,000 globally, in 550 offices across 40 countries, we engineer projects that will help societies grow for lifetimes to come.

At “WSP” we draw on the diverse skills and capabilities of our employees globally to compete for the most exciting and complex projects across the world and bring the same level of expertise to our local communities. We are proud to be an international collective of innovative thinkers who work on the most complex problems. Unified under one strong brand, we use our local expertise, international reach and global scale to prepare our cities and environments for the future, connect communities and help societies thrive in built and natural ecosystems. True to our guiding principles, our business is built on four cornerstones: Our People, Our Clients, Our Operational Excellence and Our Expertise.

www.wsp.com

We are

• Passionate people doing purposeful and sustainable work that helps shape our communities and the future.
• A collaborative team that thrives on challenges and unconventional thinking.
• A network of experts channeling our curiosity into creating solutions for complex issues.

Inspired by diversity, driven by inclusion, we work with passion and purpose.

Working with Us

At WSP, you can access our global scale, contribute to landmark projects and connect with the brightest minds in your field to do the best work of your life. You can embrace your curiosity in a culture that celebrates new ideas and diverse perspectives. You can experience a world of opportunity and the chance to shape a career as unique as you.

Our Hybrid Working Module

• Maximize collaboration.
• Maintain product quality and cultural integrity.
• Balance community, collaboration, opportunity, productivity, and efficiency.

Health, Safety and Wellbeing

Our people are our greatest asset, and we prioritize a safe work environment. Health, safety, and wellbeing are integral to our culture, with each of us accountable for fostering a safe workplace through our “Making Health and Safety Personal” initiative. Our Zero Harm Vision drives us to reduce risks through innovative solutions, earning recognition for our global health and safety practices with the prestigious RoSPA Health and Safety Awards for six consecutive years.

Inclusivity and Diversity

WSP India is dedicated to fostering a sustainable and inclusive work environment where our greatest strength - Our People -feel valued, respected, and supported. We ensure an unbiased approach in hiring, promotion, and performance evaluation, regardless of age, gender identity, race, religion, sexual orientation, marital status, physical ability, education, social status, or cultural background.

Imagine a better future for you and a better future for us all.

Join our close-knit community of over 73,300 talented global professionals dedicated to making a positive impact. Together, we can make a difference in communities both near and far.

With us, you can.