Contract Admin & Governance

Talworx Solutions; Bengaluru; On-site; INR 1,500,000 - 2,600,000; Full time

Job summary

Talworx Solutions in Bengaluru seeks a Contract Management Consultant to lead lifecycle governance, digitize legacy contracts and standardize templates.

You will monitor key terms, manage obligations and SLAs, and partner with SRM and Legal to drive compliance, risk mitigation, and data-driven insights for leadership. Experience with ERP CLM tools and multi-BU deployments preferred.

Qualifications

• Extensive experience in Contract Lifecycle Management and governance.
• Experience with contract repositories, approvals, and audit documentation.
• Knowledge of GCC/Procurement CoE environments.
• Familiarity with CLM/ERP systems: Icertis, SAP, Ariba, Coupa

Responsibilities

• Create, execute and store contracts in CLM platforms and templates.
• Centralize legacy contracts with digitization and metadata tagging.
• Monitor pricing, payment terms, and clauses for adherence.
• Track spend vs. actuals and identify deviations.
• Manage obligations, milestones, SLAs/KPIs for supplier performance.
• Support compliance checks and maintain audit-ready docs.

Skills

Contract Lifecycle

Governance & Monitoring

Obligations & KPIs

Compliance & Audit

Renewals & Amendments

Automation & CLM

Stakeholder Management

Analytics & Reporting

Education

Bachelor's degree in related field

MBA or M. Com (postgraduate)

Tools

SAP/Ariba/Coupa

Excel/Power BI/Tableau

Automation/AI tools for contracts

Job description

Key responsibilities for the Consultant will include:

1. Contract Lifecycle Management

• Ensure all new contracts are created, executed, and stored in designated CLM platforms
• Support standardized drafting using approved templates and clause libraries
• Drive centralization of legacy contracts through structured tracking and digitization
• Manage contract repository governance (with accurate metadata tagging), including version control and audit traceability

2. Contract Governance & Monitoring

• Monitor key contract terms (pricing, payment terms, key clauses) for adherence
• Track contracted spend vs. actual spend to identify deviations and leakage
• Provide visibility into contract expiries, obligations, and risks through structured tracking
• Act as a central coordination point for contract-related queries and escalations

3. Obligation & Performance Management

• Identify and structure contractual obligations, milestones, and SLAs/KPIs to enable tracking of milestones, deliverables, and supplier performance
• Support validation of deliverables against contractual terms and provide inputs into supplier performance reviews in collaboration with SRM teams
• Track penalties and rebates as per contract conditions

4. Compliance, Risk & Audit Support

• Ensure contracts adhere to internal policies and regulatory requirements
• Support compliance checks and deviation tracking for non-standard clauses
• Maintain audit-ready documentation, including approvals, versions, and contract history
• Identify and elevate risk areas (compliance gaps, contract lapses, deviations)

5. Renewal & Amendment Management

• Track contract expiry timelines and trigger timely alerts for renewals as well as support decision-making (renew vs renegotiate vs terminate) with inputs on performance and benchmarks
• Manage amendment of documentation and version control
• Coordinate cross-functional approvals for amendments

6. Technology & Automation as Success Enablers

• Leverage CLM systems to streamline contract lifecycle processes
• Develop and maintain contract health dashboards (expiry, compliance, performance) to provide regular updates (as per cadence) to the leadership team
• Generate insights through trend analysis on meta data, contracts, amendments, and performance data to enable data-driven governance discussions with stakeholders

Key Objectives

• Build a centralized governance framework for contract lifecycle management across BUs
• Enhance visibility, compliance, and control over new and legacy contracts
• Drive risk-aware contract practices aligned with enterprise policies
• Enable leadership with data-driven insights and decision support
• Define a contract performance management framework, including obligation tracking, milestone monitoring, and KPI measurement
• Establish fit-for-purpose engagement plans and review mechanisms to improve contract compliance, performance, and responsiveness
• Identify and define critical contract insights by leveraging contract metadata to drive advanced analytics and organizational visibility

What does success look like?

• Contract lifecycle is fully governed, visible, and controlled across BUs
• Contract repository is structured and optimized (centralized and digitized)
• Leadership has high confidence in contract data and reporting by BU
• Risk exposure is proactively managed (compliance gaps, contract lapses, deviations)
• Processes are standardized and scalable across geographies
• Achieve sustained behavioral change in how contracts are managed
• Deliver improved compliance, efficiency, and risk mitigation
• Contract obligations and performance KPIs are defined, measured, and regularly reviewed
• Underperforming contracts are identified early, with clear action plans for remediation, renewal, or exit where needed
• Spearhead the development of enhanced analytics by identifying key performance indicators and critical insights embedded within contract metadata to improve organizational visibility

Skills & Competencies

Functional

• Strong understanding of procurement operations and tail spend frameworks
• Supplier segmentation and governance expertise
• Financial controls and compliance knowledge
• Experience with spend classification & data cleansing

Analytical & Tools

• Hands-on experience with ERP systems (SAP/Ariba/Coupa preferred)
• Data analytics tools (Excel, Power BI, Tableau)
• Ability to translate data into actionable insights
• Familiarity with predictive spend intelligence models

Stakeholder Management

• Experience working across global stakeholders and multiple BUs
• Strong communication and influencing skills
• GCC/Procurement CoE empowering Business Units experience

Behavioral

• Structured problem-solving mindset
• Strong governance and compliance orientation
• Attention to detail and execution rigor
• High ownership and accountability

Key skills required

• Global Pharmaceutical, MedTech, or Consumer Goods (FMCG/CPG) organizations
• Exposure to multi-BU / global operating models
• Experience with threshold-based PR-PO approval processes customized to each BU

Technical Exposure

• ERP systems (SAP/Ariba/Coupa preferred)
• Data analytics tools (Excel, Power BI, Tableau)
• Familiarity with AI/automation tools for procurement (NLP, machine learning for spend classification)

Experience

Experience Qualifications

• ~5 years of relevant work experience in Procurement / Contract Management / S2P operations
• Strong understanding of contract lifecycle processes, governance, and compliance
• Experience working with contract repositories, approvals, and audit documentation

• Bachelor's degree: B. Com / BBA / BMS or equivalent
• Postgraduate (preferred): MBA / M. Com or equivalent

• Proven stakeholder management and coordination skills
• Experience working across global stakeholders, multiple BUs, and cross-functional teams (Legal, Finance, Procurement) supporting business units
• Experience working in GCC / Procurement CoE environments supporting business units
• Understanding of contract governance, approval workflows, and compliance frameworks
• Global Pharmaceutical, MedTech, or Consumer Goods (FMCG/CPG) organizations
• Exposure to multi-BU / global operating models
• CLM / ERP systems: Icertis, SAP, Ariba, Coupa
• Analytics tools: Excel, Power BI, Tableau
• Automation: Basic familiarity with automation / AI-enabled contract analysis tools
• Exposure to workflow automation tools and digital reporting