Compliance & Proposal Writer

Zen Technologies Limited; Delhi; On-site; INR 600,000 - 900,000; Full time

Job summary

Zen Technologies Limited is seeking a detail-oriented Proposal Writer to own the compliance and documentation for the Business Development team, drafting, reviewing, and submitting RFPs, RFIs, and EOIs across defence verticals. You will ensure accuracy and timeliness.

You’ll coordinate with managers and technical teams, prepare compliance matrices, maintain templates, and quality-check all submissions under tight deadlines. Strong English and MS Office skills are essential.

Qualifications

• Bachelor's degree in a relevant field or equivalent experience.
• 2-5 years of experience in proposal writing, bid management, or compliance documentation.
• Strong understanding of RFP/RFI/EOI processes and government/defence procurement procedures.
• Excellent written English and meticulous attention to detail.
• Ability to manage multiple submissions under tight deadlines.
• Proficiency in MS Office (Word, Excel, PowerPoint).

Responsibilities

• Draft, compile, and submit responses to RFPs, RFIs, and EOIs in coordination with the respective Assistant Managers.
• Review tender documents in detail to extract eligibility criteria, compliance requirements, and submission deadlines.
• Prepare compliance matrices/checklists to track adherence to each tender's technical and commercial requirements.
• Coordinate with Assistant Managers, technical teams, and finance/legal for inputs needed in each proposal.
• Maintain a repository of standard templates, boilerplate content, and past submissions for reuse.
• Proofread and quality-check all outgoing proposal documents for accuracy, formatting, and compliance before submission.
• Track submission timelines across all live tenders and flag risks of missed deadlines.
• Liaise with the CRM Executive to ensure proposal records and IDs are logged and archived correctly.

Skills

Proposal writing

Bid management

Compliance documentation

Time management

Attention to detail

Communication

Education

Bachelor's degree

Tools

MS Office

Job description

Own the compliance and documentation backbone of the Business Development team — drafting, reviewing, and submitting responses to RFPs, RFIs, and EOIs across all account verticals (Simulators,Army, IAF, Navy, MHA), ensuring every submission is compliant, accurate, and on time.

Key Responsibilities

• Draft, compile, and submit responses to RFPs, RFIs, and EOIs in coordination with the respective Assistant Managers.
• Review tender documents in detail to extract eligibility criteria, compliance requirements, and submission deadlines.
• Prepare compliance matrices/checklists to track adherence to each tender's technical and commercial requirements.
• Coordinate with Assistant Managers, technical teams, and finance/legal for inputs needed in each proposal.
• Maintain a repository of standard templates, boilerplate content, and past submissions for reuse.
• Proofread and quality-check all outgoing proposal documents for accuracy, formatting, and compliance before submission.
• Track submission timelines across all live tenders and flag risks of missed deadlines.
• Liaise with the CRM Executive to ensure proposal records and IDs are logged and archived correctly.

Requirements

• Bachelor's degree; prior exposure to defence/government tendering is a strong plus.
• 2-5 years of experience in proposal writing, bid management, or compliance documentation.
• Strong understanding of RFP/RFI/EOI processes and government/defence procurement procedures.
• Excellent written English and meticulous attention to detail.
• Ability to manage multiple submissions under tight deadlines.
• Proficiency in MS Office (Word, Excel, PowerPoint).