Company Secretary

Zoho; Chennai District; On-site; INR 900,000 - 1,200,000; Full time

Job summary

Zoho is seeking a skilled Company Secretarial professional to manage end-to-end incorporation, ROC filings, and FEMA/RBI compliance for a portfolio of clients. You will act as the primary contact for compliance matters, coordinate board meetings, and maintain audit-ready records.

The role requires 2–3 years post-qualification experience, MCA V3 proficiency, and strong drafting and client-management skills. Join a dynamic team and lead junior analysts while ensuring timely filings.

Qualifications

• ACS/ICSI membership and ability to independently handle multiple client assignments.
• 2-3 years post-qualification experience in a mid-sized CA/CS firm with multiple clients.
• Hands-on MCA V3 portal experience and ROC filings.
• Strong knowledge of Companies Act 2013 and LLP Act 2008, plus FEMA/RBI compliance.

Responsibilities

• Handle end-to-end incorporation of various entities on the MCA portal.
• Manage ROC compliance calendar with forms like AOC-4, MGT-7/7A, DIR-3 KYC, ADT-1, DPT-3, MSME returns, and related filings.
• Independently manage a portfolio of clients as the single point of contact for compliance.
• Conduct and manage Board Meetings and AGMs, prepare notices, agendas, minutes, and resolutions.
• Maintain statutory registers and ensure audit-ready records.
• Handle CHG filings and coordinate with banks/NBFCs.
• Manage DIN/DSC applications and director changes; update registered office/authorized capital.
• Liaise with ROC/RD and MCA authorities on client matters; respond to notices.
• Maintain a compliance tracker/calendar across all clients and flag due dates in advance.
• Oversee FEMA/RBI compliance (FC-GPR, FLA returns, and related filings) for client companies.
• Support secretarial audits and due diligence; stay updated on changes in Companies Act 2013, LLP Act 2008, and MCA V3 portal.

Skills

Drafting skills

Multi-client management

Client communication

Detail-oriented

MS Word

MS Excel

MCA/ROC filing utilities

Self-starter

Mentoring juniors

Education

Associate Member of ICSI

FCS member (advantage)

Tools

MCA V3 portal

XBRL filing

ROC e-forms

Job description

Egmore, Chennai, India | Posted on 08/05/2026

• Handle end-to-end incorporation of Private Limited Companies,LLPs, OPCs, Section 8 Companies, and conversion/registration cases on the MCAportal.
• Manage the full annual and event-based ROC compliancecalendar for a portfolio of clients - AOC-4, MGT-7/7A, DIR-3 KYC, ADT-1, DPT-3,MSME returns, and other MCA/LLP filings.
• Independently manage a portfolio of clients, acting as thesingle point of contact for each client's secretarial compliance.
• Own end-to-end conduct of Board Meetings and Annual GeneralMeetings (AGMs) for client companiespreparing and circulating notices and agenda, drafting resolutions(including circular resolutions) and minutes, setting up and coordinating themeetings themselves, and ensuring follow-through on actions arising fromresolutions passed.
• Maintain statutory registers and ensure all meeting-relatedrecords for client companies are complete and audit-ready.
• Handle charge creation, modification, and satisfactionfilings (CHG-1, CHG-4, CHG-9) and coordinate with banks/NBFCs where required.
• Manage DIN/DSC applications, appointments and resignations ofdirectors, and changes in registered office/authorized capital.
• Liaise directly with Registrar of Companies (ROC), RegionalDirector (RD), and other MCA authorities on client matters, including responsesto notices and queries.
• Maintain and proactively track a compliance tracker/calendaracross all assigned clients, flagging upcoming due dates well in advance.
• Independently handle FEMA/RBI-related compliance for clientcompanies, including FC-GPR, FLA returns, and other annual/event-based FEMA,
• Support secretarial audits and due diligence assignments asneeded.
• Keep the practice updated on amendments to the Companies Act2013, LLP Act, FEMA regulations, SEBI (where relevant), and MCA V3 portalchanges, and ensure client work reflects current requirements.
• Coordinate with the internal accounts/tax teams to ensureconsistency of client data across compliance functions.
• Work with, train, and lead a team of Analysts.Assigning and reviewing their work, guiding them on compliance matters, and ensuring the quality and timeliness of filings across the team's clientsportfolio.

Requirements

• Associate Member of the Institute of Company Secretaries ofIndia (ACS); Fellow membership (FCS) is an added advantage.
• 2 - 3 years of post-qualification experience, with a cleartrack record of independently handling multiple clients in a mid-sized CA firm,CS firm, or corporate services practice (not solely in-house/single-companyexperience).
• Hands-on, current experience with the MCA V3 portal, XBRLfiling, and standard ROC e-forms.
• Working knowledge of the Companies Act 2013 and LLP Act 2008,along with hands-on, working knowledge of FEMA/RBI compliance for companies(FC-GPR, FLA returns, and related annual filings) — this is a core requirement,not a peripheral skill.

Skills& Attributes We're Looking For

• Strong drafting skills — resolutions, minutes, notices, andclient communication.
• Proven ability to manage multiple clients and deadlines inparallel without dropping compliance dates.
• Comfortable being the direct point of contact for clients —confident, professional client communication.
• Detail-oriented and organized, with a system for tracking duedates across a large client base.
• Proficient in MS Word, Excel, and MCA/ROC filing utilities.
• Self-starter who can operate with minimal hand-holding once aclient is handed over.
• Demonstrated ability (or clear readiness) to guide, review,and mentor junior team members.