Catalog Executive – Product Information Management

The Elite Job; Chennai; Hybrid; INR 300,000 - 600,000; Full time

Benefits offered by this job

Competitive compensation

Structured onboarding

Flexible/remote work arrangements

Career development opportunities

Onsite/hybrid opportunities

Job summary

The Elite Job is seeking a meticulous Catalog Executive – Product Information Management to oversee product data across digital catalogs, e-commerce platforms, and internal databases. You will ensure accuracy, consistency, and completeness of descriptions, specifications, pricing, images, and attributes.

You will collaborate with merchandising, product management, marketing, inventory, sales, and technology teams to deliver reliable product information for customers and internal stakeholders.

Qualifications

• Bachelor's degree or diploma in a related discipline preferred.
• Strong attention to detail with the ability to spot small errors in large datasets.
• Good written English skills including grammar, spelling, and product description editing.
• Proficient in Excel or Google Sheets with sorting, filtering, and basic formulas.
• Familiarity with catalog management, e-commerce listings, and data entry processes.

Responsibilities

• Create, update, maintain, and organize product records in catalogs and e-commerce platforms.
• Verify product names, descriptions, SKUs, models, dimensions, materials, colors, and specs before publishing.
• Add new products to digital catalogs and manage existing listings or archives.
• Review data for missing fields, duplicates, and inconsistencies to ensure data quality.
• Ensure product descriptions are accurate, clear, and aligned with brand guidelines.
• Map products to correct categories, collections, and attribute groups for discoverability.
• Coordinate images and media to ensure correct associations with records.
• Update pricing, stock status, and other product-related details with relevant teams.
• Maintain accurate SKU codes, barcodes, and identifiers following naming conventions.
• Process bulk data using Excel/Sheets and approved import/export tools.

Skills

Attention to detail

Data management

Excel/Google Sheets

Cross-functional collaboration

Communication

Education

Bachelor's degree or diploma

Tools

Excel

Shopify

WooCommerce

Magento

Akeneo

Pimcore

Salsify

Job description

1. Job Summary

The Elite Job is seeking a detail-oriented and organized Catalog Executive – Product Information Management to manage, maintain, and optimize product information across digital catalogs, e-commerce platforms, and internal product databases. The successful candidate will be responsible for ensuring that product descriptions, specifications, pricing details, images, categories, attributes, and other essential information are accurate, consistent, complete, and up to date.

This role is ideal for candidates who have strong data management skills, a keen eye for detail, and an interest in e-commerce operations and digital product management. The Catalog Executive will collaborate with merchandising, product management, marketing, inventory, sales, and technology teams to ensure that customers and internal stakeholders have access to reliable product information.

The ideal candidate should be comfortable working with spreadsheets, catalog management systems, product information management (PIM) tools, and content management platforms. They should be capable of handling large volumes of product data while maintaining high standards of accuracy, consistency, and organization.

The position offers an opportunity to develop expertise in product data governance, catalog operations, digital merchandising, and e-commerce management while contributing to efficient business operations and a better customer shopping experience.

2. Key Responsibilities

• Product Information Management: Create, update, maintain, and organize product records in catalog management systems, databases, and e-commerce platforms.
• Product Data Accuracy: Verify product names, descriptions, SKUs, model numbers, dimensions, materials, colors, technical specifications, and other relevant attributes before publishing.
• Catalog Creation and Maintenance: Add new products to digital catalogs, update existing listings, and remove or archive discontinued products according to established procedures.
• Data Validation: Review product information for missing fields, duplicate records, inconsistent formatting, incorrect attributes, and other data quality issues.
• Product Description Management: Ensure product descriptions are clear, informative, consistent, grammatically correct, and aligned with approved brand guidelines.
• Category and Attribute Mapping: Assign products to appropriate categories, subcategories, collections, and attribute groups to improve catalog organization and product discoverability.
• Image and Media Coordination: Verify that product images, thumbnails, technical documents, and supporting media are correctly associated with their respective product records.
• Pricing and Inventory Coordination: Work with relevant teams to verify and update approved pricing, availability information, stock status, and other product-related details.
• SKU and Identifier Management: Maintain accurate SKU codes, barcodes, product identifiers, and related reference information while following internal naming conventions.
• Bulk Data Processing: Use Microsoft Excel, Google Sheets, CSV files, and approved import/export tools to process product information efficiently and identify inconsistencies.
• PIM System Administration: Support routine operations in product information management systems, including data imports, exports, attribute updates, and record maintenance.
• Quality Assurance: Conduct regular catalog audits to identify inaccuracies, incomplete listings, duplicate entries, and outdated information.
• Cross-Functional Collaboration: Coordinate with merchandising, marketing, procurement, inventory, customer support, and technical teams to resolve catalog-related issues.
• Workflow Management: Track product onboarding requests, pending updates, data correction tasks, and publication deadlines to ensure timely completion.
• Reporting and Documentation: Prepare reports on catalog completeness, data accuracy, product upload progress, and outstanding corrections.
• Process Improvement: Recommend improvements to catalog workflows, product data templates, validation rules, and documentation standards.
• Compliance and Confidentiality: Follow company policies, data handling procedures, brand guidelines, and applicable requirements when managing product information.
• Customer Experience Support: Help ensure that customers receive accurate product information, reducing confusion, incorrect purchases, and product-related complaints.

3. Required Skills and Qualifications

• A bachelors degree or diploma in Business Administration, Information Technology, Commerce, Computer Applications, Data Management, Marketing, or a related discipline is preferred.
• Strong attention to detail and the ability to identify small errors in large datasets.
• Good written English skills, including grammar, spelling, and product description editing.
• Working knowledge of Microsoft Excel or Google Sheets, including sorting, filtering, data validation, and basic formulas.
• Familiarity with data entry, database maintenance, catalog management, or e-commerce product listings.
• Ability to organize large amounts of information in a structured and consistent manner.
• Basic understanding of product attributes, SKU structures, product categories, and digital catalog organization.
• Strong organizational and time-management skills.
• Ability to prioritize tasks and meet deadlines without compromising data quality.
• Good communication and collaboration skills for working with cross-functional teams.
• A proactive approach to identifying data issues and suggesting practical solutions.
• Willingness to learn new software applications, catalog tools, and product information management systems.
• Basic computer proficiency and the ability to work independently when required.
• Knowledge of e-commerce platforms such as Shopify, WooCommerce, Magento, or similar systems is an advantage. Familiarity with dedicated PIM solutions, such as Akeneo, Pimcore, or Salsify, is also beneficial but not mandatory for entry-level applicants.

4. Experience

Candidates with varying levels of experience may be considered based on their skills and suitability for the position.

Entry‑Level Candidates:

Fresh graduates and candidates with limited professional experience are welcome to apply if they demonstrate strong computer skills, accuracy, and a willingness to learn.

Previous experience in data entry, spreadsheet management, administrative support, or content updating is an advantage.

Training may be provided on company‑specific catalog procedures and software, depending on business requirements.

Experienced Candidates:

Approximately 1–3 years of experience in catalog management, product data management, e-commerce operations, data validation, or a related role is preferred.

Experience maintaining large product databases and managing product uploads across digital platforms is desirable.

Previous exposure to PIM systems, ERP platforms, product content workflows, or bulk data imports is beneficial.

Experience performing catalog audits, resolving data inconsistencies, and improving product information quality will be an advantage.

Candidates should be able to demonstrate their ability to manage structured information accurately, follow documented procedures, and maintain consistent quality standards.

5. Working Hours

Employment Type: Full-time.

Standard Schedule: Typically 8 hours per working day, subject to company policy and applicable employment requirements.

Working Days: Generally Monday to Friday or Monday to Saturday, depending on the assigned team and operational needs.

Work Arrangement: On‑site, hybrid, or remote opportunities may be available depending on the specific vacancy.

Flexible Scheduling: Limited flexibility may be available where supported by team requirements and company policy.

Breaks and Leave: Rest periods, holidays, and leave entitlements will follow applicable employment policies and local regulations.

Peak Workloads: Additional coordination may occasionally be required during major product launches, seasonal promotions, catalog migrations, or high‑volume update periods.

Candidates should be comfortable working with defined productivity targets, accuracy standards, and catalog update deadlines.

6. Knowledge, Skills, and Abilities

Technical Knowledge

• Understanding of product catalog structures, product attributes, and data classification.
• Proficiency in spreadsheet applications for organizing, cleaning, and validating product information.
• Basic understanding of databases, structured data formats, and CSV or Excel imports and exports.
• Familiarity with product information management systems, content management systems, and e-commerce platforms.
• Awareness of data quality principles, including completeness, accuracy, consistency, uniqueness, and timeliness.
• Basic knowledge of SEO‑friendly product titles and descriptions is an advantage.
• Ability to follow product naming conventions, attribute standards, and data governance procedures.

Analytical Skills

• Ability to review large datasets and identify errors, duplicates, missing fields, and inconsistencies.
• Capacity to compare information from multiple approved sources and resolve discrepancies.
• Ability to follow logical validation procedures and maintain accurate records.
• Confidence in preparing basic reports and tracking catalog performance indicators.

Communication Skills

• Clear written communication for product descriptions, internal updates, and documentation.
• Ability to communicate catalog issues to the appropriate teams.
• Willingness to ask questions when product information is incomplete or unclear.
• Professional communication when coordinating corrections and resolving discrepancies.

Personal Abilities

• Strong concentration and consistent attention to detail.
• Ability to work independently while following established guidelines.
• Good task prioritization and deadline management.
• Adaptability when product data requirements, systems, or workflows change.
• Accountability for the accuracy and completeness of assigned work.
• Commitment to continuous learning and process improvement.
• Respect for confidential business information and internal data access policies.

7. Benefits

• Competitive compensation based on skills, experience, responsibilities, and location.
• Structured onboarding and job‑specific training.
• Opportunities to develop skills in product information management, catalog operations, and e‑commerce.
• Exposure to modern data management tools and digital business workflows.
• Opportunities to collaborate with experienced professionals across business functions.
• Performance feedback and opportunities to demonstrate professional growth.
• Potential career advancement into senior catalog, product data, or e‑commerce operations roles.
• Applicable paid leave and other statutory benefits in accordance with local laws and employment terms.
• Flexible or remote working arrangements where specifically offered for the position.
• A professional environment that values accuracy, teamwork, accountability, and continuous improvement.
• Specific benefits, compensation details, and work arrangements will be communicated during the recruitment process and confirmed in the employment offer.

8. Why Join The Elite Job?

Joining The Elite Job as a Catalog Executive – Product Information Management offers an opportunity to contribute to the quality and reliability of product information that supports digital commerce and business operations.

This role is suitable for individuals who enjoy working with structured data, improving information quality, and helping teams maintain efficient product management processes. It provides a foundation for developing valuable skills in digital merchandising, product data governance, catalog optimization, and e-commerce operations.

Employees in this position can build transferable technical and organizational skills while learning how product information moves from initial creation to publication and ongoing maintenance. The role also offers opportunities to collaborate with different departments, understand business workflows, and contribute ideas that improve efficiency and data accuracy.

For motivated candidates, catalog management can serve as a starting point for a broader career in product operations, e-commerce management, data quality assurance, product content management, or PIM administration.

The Elite Job welcomes candidates who demonstrate integrity, attention to detail, a willingness to learn, and a commitment to delivering high‑quality work.