Career Services Coordinator - Student Placement Support

UPWORK; Chennai; Hybrid; INR 350,000 - 520,000; Full time

Job summary

UPWORK is seeking a proactive Career Services Coordinator – Student Placement Support to help learners, graduates, and early-career professionals prepare for employment and navigate their career journeys. The role focuses on coordinating development activities, supporting placement initiatives, and building relationships with employers.

You will organize career fairs, manage placement records, schedule interviews, and guide candidates through job applications, while collaborating with academic

Qualifications

• Bachelor's degree or equivalent in a relevant field.
• Strong written and verbal communication with students, employers, and colleagues.
• Excellent organizational skills to juggle applications, interviews, events, and admin tasks.
• Familiarity with recruitment processes, job applications, résumé screening, and interview scheduling.
• Proficiency with MS Office (Word, Excel, PowerPoint, Outlook) or similar tools.
• Experience with databases, CRMs, ATS, or student information platforms is a plus.

Responsibilities

• Coordinate student placement activities and maintain placement schedules.
• Assist students with job-search strategies, résumé prep, cover letters, and interview prep.
• Help establish and maintain employer relationships for internships and entry-level roles.
• Schedule interviews, share instructions, and communicate changes promptly.
• Identify relevant opportunities and share openings based on qualifications and goals.
• Organize career fairs, virtual events, résumé workshops, and networking sessions.
• Track placement progress, collect employer feedback, and maintain records.
• Support reports, candidate profiles, and employer communications.

Skills

Communication

Organization

Relationship Building

Digital Proficiency

Reporting & Analysis

Problem-Solving

Customer Service

Education

Bachelor's degree in Human Resources, Business Administration, Education, Psychology, Career Development, Communications, or related field

Tools

Microsoft Office

CRM systems

Applicant Tracking Systems

Student Information Platforms

Job description

Job Summary

UPWORK is seeking a proactive, organized, and student-focused Career Services Coordinator – Student Placement Support to assist learners, graduates, and early-career professionals in preparing for employment opportunities and navigating their career journeys. This role focuses on coordinating career development activities, supporting student placement initiatives, building relationships with employers, and helping candidates transition from education or training into the workforce.

Key Responsibilities

• Student Placement Coordination: Coordinate student placement activities, maintain placement schedules, and support learners throughout the recruitment and employment process.
• Career Guidance Support: Assist students with job-search strategies, résumé preparation, cover letter development, interview preparation, and professional communication.
• Employer Relationship Management: Help establish and maintain relationships with employers, recruiters, hiring managers, and organizations offering internships, entry-level roles, and other employment opportunities.
• Interview Scheduling: Coordinate interviews between candidates and employers, confirm appointments, share relevant instructions, and communicate scheduling changes promptly.
• Job Opportunity Management: Identify relevant employment opportunities and share suitable openings with students based on their qualifications, skills, career interests, and professional goals.
• Workshop and Event Coordination: Organize career fairs, virtual recruitment events, employer information sessions, résumé workshops, networking activities, and interview preparation sessions.
• Student Progress Tracking: Maintain accurate records of student applications, interview participation, placement outcomes, employer feedback, and follow-up activities.
• Candidate Follow-Up: Contact students to review application progress, provide reminders, collect feedback, and encourage consistent participation in placement activities.
• Recruitment Administration: Support the preparation of placement reports, candidate profiles, employer communications, interview schedules, and other career services documentation.
• Career Readiness Support: Help students understand workplace expectations, professional etiquette, networking techniques, and the importance of developing relevant employability skills.
• Cross-Functional Collaboration: Work with academic teams, student support departments, career advisors, recruitment professionals to improve the overall placement experience.
• Data Confidentiality: Handle student records, application information, and employer communications responsibly, following applicable privacy and data protection requirements.
• Continuous Improvement: Gather feedback from students and employers, identify opportunities to improve placement processes, and contribute to better career services outcomes.

Required Skills and Qualifications

A bachelors degree in Human Resources, Business Administration, Education, Psychology, Career Development, Communications, or a related field is preferred.

Strong written and verbal communication skills, with the ability to interact professionally with students, employers, and colleagues.

Excellent organizational skills and the ability to coordinate multiple applications, interviews, events, and administrative tasks.

Familiarity with recruitment processes, employment applications, résumé screening, interview scheduling, and candidate follow-up.

Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook, or equivalent productivity tools.

Experience using spreadsheets, databases, customer relationship management systems, applicant tracking systems, or student information platforms is an advantage.

Strong interpersonal skills and the ability to establish positive relationships with people from diverse educational and professional backgrounds.

Good problem-solving skills and the ability to respond effectively to scheduling changes, candidate concerns, and operational challenges.

High attention to detail when maintaining placement records, preparing reports, and communicating employment information.

A student-first approach, with a genuine interest in career development, employability, and helping candidates prepare for the workforce.

Ability to work independently while contributing effectively to a collaborative team environment.

Professional integrity and a commitment to confidentiality, fairness, and inclusive employment practices.

Experience

Candidates with approximately 1–3 years of relevant experience in career services, student placement, recruitment coordination, human resources, education administration, or customer support are preferred.

Relevant experience may include:

• Coordinating internship programs, graduate recruitment activities, or student placement initiatives.
• Supporting recruitment teams with interview scheduling, candidate communication, and application tracking.
• Assisting students or job seekers with résumé preparation, interview readiness, and employment applications.
• Maintaining candidate databases, student records, recruitment documentation, and placement reports.
• Organizing career development workshops, online training sessions, networking events, or employer engagement activities.
• Communicating with hiring organizations and supporting the coordination of employment opportunities.

Candidates with limited professional experience may also be considered if they demonstrate strong administrative abilities, excellent communication skills, a willingness to learn, and a genuine interest in student career development. Any entry-level opportunities will depend on the specific vacancy and its requirements.

Working Hours

Working arrangements will depend on the specific position, client requirements, and project needs.

Employment Type: Full-time or part-time, depending on the available opportunity.

Work Arrangement: Remote, hybrid, or office-based, subject to the actual vacancy.

Typical Schedule: Standard business hours, with flexibility where operational requirements permit.

Remote Collaboration: Employees working remotely should be comfortable participating in virtual meetings, managing digital records, and communicating through online collaboration tools.

Event Support: Occasional schedule adjustments may be required for virtual career fairs, employer presentations, recruitment events, or student workshops.

Time Management: The coordinator should be able to manage competing priorities, meet deadlines, and maintain consistent communication with students and employers.

Applicants should review the specific vacancy details to confirm the location, working schedule, employment classification, and remote-work eligibility.

Knowledge, Skills and Abilities

Knowledge

• Understanding of student placement processes, graduate recruitment, internships, and entry-level employment pathways.
• Familiarity with recruitment coordination, candidate screening procedures, interview preparation, and job-search practices.
• General knowledge of résumé writing, professional networking, workplace expectations, and career development resources.
• Awareness of student support practices, employer engagement, and professional communication standards.
• Understanding of confidentiality principles and responsible handling of personal and employment-related information.

Skills

• Communication: Clearly communicate placement instructions, interview details, career resources, and follow-up information.
• Organization: Maintain structured records, manage schedules, and coordinate multiple placement activities simultaneously.
• Relationship Building: Develop positive working relationships with students, employers, recruiters, and internal stakeholders.
• Digital Proficiency: Use spreadsheets, email platforms, video conferencing tools, databases, and collaboration software effectively.
• Reporting and Analysis: Track placement progress, prepare basic reports, identify recurring challenges, and maintain accurate data.
• Problem-Solving: Resolve routine scheduling and administrative issues while escalating complex matters appropriately.
• Customer Service: Respond to student and employer inquiries professionally, courteously, and promptly.

Abilities

• Ability to manage confidential information with discretion and professionalism.
• Ability to prioritize tasks and meet deadlines in a changing work environment.
• Ability to support students with different levels of experience, confidence, and career readiness.
• Ability to communicate effectively with people from different backgrounds and professional disciplines.
• Ability to learn new recruitment systems, career services platforms, and organizational procedures.
• Ability to remain organized and dependable while working independently or as part of a team.
• Ability to adapt to evolving employment trends, employer expectations, and student placement needs.

Benefits

Depending on the actual employment arrangement and the terms offered for the position, potential benefits may include:

• Competitive compensation aligned with the role, experience, location, and applicable employment terms.
• Opportunities to develop expertise in career services, recruitment coordination, and student placement operations.
• Professional development through relevant training, workshops, and exposure to recruitment practices.
• Opportunities to collaborate with career advisors, recruitment professionals, employers, and student support teams.
• Potential remote or hybrid working arrangements where offered by the hiring organization.
• Opportunities to strengthen communication, project coordination, reporting, and stakeholder management skills.
• A collaborative work environment that encourages learning, professional development, and continuous improvement.
• Potential eligibility for paid leave, insurance, retirement benefits, or other employee benefits, where applicable to the position and employment agreement.

Specific benefits, compensation, and working arrangements will be confirmed in the official job posting or employment offer. No benefit or remote-work arrangement should be assumed unless expressly stated by the hiring organization.

Why Join UPWORK?

Joining a career services team can provide an opportunity to contribute to meaningful employment outcomes while developing valuable professional skills. As a Career Services Coordinator – Student Placement Support, you can help students and graduates navigate the transition from learning to employment, improve their career readiness, and connect their abilities with relevant opportunities.

This role offers the potential to build experience across recruitment coordination, employer engagement, student support, career development, and administrative operations. It is well suited to professionals who enjoy working with people, organizing complex activities, and contributing to measurable career development outcomes.

You may also develop transferable skills relevant to future roles in human resources, talent acquisition, recruitment operations, learning and development, academic administration, and career counseling support.

Important: UPWORK is a freelance work marketplace, and the title above should not be interpreted as confirmation that a specific employee position is available directly with UPWORK. Applicants should verify the employer identity, employment arrangement, and official vacancy details before submitting personal information or accepting an offer.