Campus Incharge

ORCHIDS THE INTERNATIONAL SCHOOL; Mumbai; On-site; INR 900,000 - 1,300,000; Full time

Job summary

ORCHIDS THE INTERNATIONAL SCHOOL in Mumbai seeks a capable Campus Incharge Cum Transport Incharge to oversee daily campus administration and transport operations. You will supervise staff, manage safety and compliance, and coordinate exams, admissions, and events.

The role requires strong organizational skills, problem-solving, and the ability to liaise with vendors, drivers, and school leadership to ensure smooth campus functioning and safe student transport.

Responsibilities

• Campus Administration: Ensure smooth functioning of campus administrative activities.
• Supervise housekeeping, security, maintenance, and support staff.
• Monitor cleanliness, hygiene, and upkeep of classrooms, labs, offices, and campus premises.
• Coordinate routine maintenance and repairs of campus infrastructure and equipment.
• Ensure compliance with institutional policies, safety regulations, and statutory requirements.
• Maintain discipline and support campus rules and regulations.
• Coordinate arrangements for examinations, admissions, orientation programs, seminars, workshops, and events.
• Maintain administrative records, registers, and documentation.
• Liaise with vendors, contractors, and service providers for campus-related services.
• Monitor inventory and timely procurement of admin and maintenance requirements.
• Support emergency preparedness and health and safety protocol compliance.
• Transport Administration: Manage daily operation of college transportation system.
• Prepare and monitor bus routes and schedules for students and staff.
• Coordinate with drivers, attendants, and transport vendors.
• Ensure vehicles are roadworthy and maintained per schedules.
• Monitor servicing, repairs, insurance, permits, fitness and pollution certificates, and other docs.
• Verify driver licenses and transport regulations compliance.
• Maintain records of vehicle utilization, fuel, mileage, and maintenance expenses.
• Handle transport-related complaints and timely resolution.
• Ensure student safety during transport via regular inspections.
• Coordinate transport for tours, events, exams, and special programs.
• Coordination & Communication: Act as primary point of contact for campus and transport matters.
• Coordinate with Principal, faculty, admin, parents, vendors, and external agencies.
• Prepare daily, weekly, and monthly operational reports.
• Escalate operational issues and recommend corrective actions.

Job description

Job Description : Position: Campus Incharge Cum Transport Incharge

Key Responsibilities

Campus Administration

• Ensure the smooth functioning of all campus administrative activities.
• Supervise housekeeping, security, maintenance, and support staff.
• Monitor cleanliness, hygiene, and upkeep of classrooms, laboratories, offices, common areas, and campus premises.
• Coordinate routine maintenance and repairs of campus infrastructure and equipment.
• Ensure compliance with institutional policies, safety regulations, and statutory requirements.
• Maintain discipline and support the implementation of campus rules and regulations.
• Coordinate arrangements for examinations, admissions, orientation programs, seminars, workshops, and college events.
• Maintain administrative records, registers, and documentation.
• Liaise with vendors, contractors, and service providers for campus-related services.
• Monitor inventory and ensure timely procurement of administrative and maintenance requirements.
• Support emergency preparedness and ensure compliance with health and safety protocols.

Transport Administration

• Manage the daily operation of the college transportation system.
• Prepare and monitor bus routes and schedules for students and staff.
• Coordinate with drivers, transport attendants, and transport vendors.
• Ensure all college vehicles are roadworthy and maintained according to schedules.
• Monitor vehicle servicing, repairs, insurance, permits, fitness certificates, pollution certificates, and other statutory documents.
• Verify driver licenses and ensure compliance with transport regulations.
• Maintain records of vehicle utilization, fuel consumption, mileage, and maintenance expenses.
• Handle transport-related complaints and ensure timely resolution.
• Ensure student safety during transportation through regular inspections and monitoring.
• Coordinate transport arrangements for educational tours, events, examinations, and special programs.

Coordination & Communication

• Act as the primary point of contact for campus and transport-related matters.
• Coordinate effectively with the Principal, faculty members, administrative departments, parents, transport vendors, and external agencies.
• Prepare daily, weekly, and monthly operational reports.
• Escalate operational issues and recommend corrective actions.