Buyer (Retail) Entry Professional

Hitachi Energy; Chennai District; On-site; INR 900,000 - 1,500,000; Full time

Job summary

Hitachi Energy is seeking a Project Buyer - Expeditor to manage end-to-end procurement support for project materials and services, ensuring on-time PO placement and proactive supplier follow-up to meet schedules and quality standards.

The role interfaces with suppliers, project management, engineering, logistics, and quality, tracking orders, expediting shipments, coordinating inspections, and processing invoices, with experience in SAP MM preferred.

Qualifications

• Bachelor’s degree in engineering or related discipline.
• 3–7 years of experience in project procurement, buying, or expediting.
• Experience in EPC, manufacturing, oil & gas, power, infrastructure, or capital projects preferred.
• Familiar with SAP MM Module (Creating PR, PO etc.).

Responsibilities

• Understand project material requirements and process purchase orders for long lead items.
• Act as single point of contact for assigned suppliers for order status, documentation and delivery.
• Proactively expedite purchase orders to ensure on-time material delivery and track against milestones.
• Coordinate with logistics and warehouse teams for smooth receipt of materials.
• Collaborate with Accounts Payable to ensure timely processing of supplier invoices and resolve mismatches.
• Resolve quality notifications assigned by IQC in timely manner.
• Work with Project Management, Planning, Engineering, Finance and Quality to align procurement activities with needs.
• Identify opportunities for process optimization and cost savings.

Skills

English language

Education

Bachelor’s degree in engineering

Tools

SAP MM

Job description

The Project Buyer - Expeditor is responsible for end-to-end procurement support and expediting activities for project-specific materials and services. The role ensures timely placement of purchase orders, proactive follow-up with suppliers, and on-time delivery in line with project schedules, quality standards, and contractual requirements. The position acts as a key interface between suppliers, project management team, engineering, logistics, and quality functions to mitigate supply risks and avoid delays.

How You’ll Make An Impact

Project Material Planning

• Understand the project’s material requirements, evaluate the lead time for each item, and process purchase orders for long lead‑time materials.

Supplier Coordination

• Act as the single point of contact for assigned suppliers for order status, documentation, and delivery
• Coordinate with suppliers on inspections, testing, packing, and dispatch readiness as per the timeline agreed.
• Monitor supplier performance, elevate supplier performance issues and support resolution of non-conformances or deviations

Order Tracking & Delivery Management

• Proactively expedite purchase orders to ensure on-time delivery of materials and documents
• Track supplier progress against committed delivery dates and project milestones
• Identify potential delays early and implement corrective actions in coordination with suppliers and project teams
• Maintain accurate delivery status in ERP/project tracking systems and issue regular expediting reports
• Coordinate with logistics and warehouse teams for smooth receipt of materials.

Invoice & Payment Processing

• Collaborate with Accounts Payable to ensure accurate and timely processing of supplier invoices.
• Resolve invoice mismatches and payment issues in coordination with suppliers and internal stakeholders.

Quality Notification Management

• Resolve the quality notifications assigned by the IQC team on timely Manner.

Stakeholder Collaboration

• Work closely with internal departments such as Project Management, Planning, Engineering, Finance, and Quality to align procurement activities with business needs.
• Support cross-functional initiatives to improve the P2P process.
• Support inspection planning, shipping coordination, and invoice resolution
• Provide timely updates to stakeholders on procurement and delivery status

Continuous Improvement

• Identify opportunities for process optimization and cost savings.
• Participate in initiatives to enhance procurement efficiency and supplier collaboration.

Your Background

• Excellent skills in Speaking, Reading and writing English language
• Bachelor’s degree in engineering, Supply Chain Management, Business, or a related discipline.
• 3–7 years of experience in project procurement, buying, or expediting
• Experience in EPC, manufacturing, oil & gas, power, infrastructure, or capital projects preferred.
• Should be familiar with SAP MM Module (Creating PR, PO etc.)
• Responsible to ensure compliance with applicable external and internal regulations, procedures, and guidelines.
• Living Hitachi Energy’s core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

Behavioral Skills

• Strong follow‑up and stakeholder coordination skills
• High attention to detail and proactive problem-solving mindset
• Ability to work under pressure and manage multiple priorities
• Should possess strong leadership skills & negotiation skills to convince vendors & stakeholders

Key Performance Indicators (KPIs)

• On-time delivery performance
• Supplier responsiveness and performance
• Procurement cycle time
• Schedule adherence and risk mitigation effectiveness