Buyer

DHL; Mumbai; On-site; Confidential; Full time

Benefits offered by this job

Global exposure

International environment

Flexible working

Compensation & benefits

Job summary

DHL Group in Mumbai, India, is seeking a detail-oriented Contract Specialist to manage end-to-end lifecycle of APAC contracts. You will oversee renewals, spend analysis, vendor engagement, and cross-functional collaboration with Procurement, Legal, and Global Governance.

Ideal candidates have 3–6 years in contract management, strong negotiation skills, and familiarity with Oracle or Coupa. This on-site role offers exposure to a global network and growth opportunities within DHL Group.

Qualifications

• Demonstrated experience in contract lifecycle management and negotiations.
• Experience drafting, reviewing, and finalizing contractual terms with vendors.
• Strong understanding of procurement processes, policies, and compliance.

Responsibilities

• Own contracts and catalogs across the APAC region.
• Lead renewals, spend analysis, and optimization opportunities.
• Coordinate with Buyers, End Users, Procurement, Legal, and Global Governance.
• Manage contract extensions and new creations with timely execution.
• Collaborate with Global Governance and Legal for drafting and approvals.
• Serve as the primary owner for vendor relationships and performance.
• Initiate and manage bidding, tenders, and evaluation of supplier proposals.
• Lead negotiations on commercial terms and company policies.
• Support procurement initiatives and ensure PR processing aligns with policies.

Skills

Contract lifecycle management

Negotiation

Vendor management

Spend analysis

Stakeholder management

Procurement tools

Attention to detail

Education

Bachelor’s degree in Engineering

Bachelor’s degree in Business Administration

Bachelor’s degree in Supply Chain

Bachelor’s degree in Law

Tools

Oracle

Coupa

Job description

About DHL Group and Procurement

DHL Group the logistics provider of the world with over 580,000 employees in more than 220 countries and territories. We are an organization that is not just moving goods around, we have a very clear purpose, and we are: Connecting People. Improving Lives. We provide challenges and opportunities for personal and professional development, we recognize the difference you bring to our business and together we share the pride of building one of the largest world leaders in logistics and supply chain.

DHL Corporate Procurement is a trustworthy business partner that builds a competitive ecosystem for the DHL Group – SUSTAINABLE, AGILE, CONNECTED, FORWARD LOOKING. We transform the way DHL Group is sourcing products, systems and services from external partners, leveraging modern digital tools and technologies. Our global procurement team is our biggest asset and by focusing on clear priorities, we drive tangible value for our colleagues. As our business keeps growing, we want you in our APAC region.

Ready to immerse yourself in the exciting world of Procurement? Join the team and bring your expertise on board! As part of DHL Group, you will be working with a global network of Procurement colleagues and benefit from a wide range of development opportunities.

We are looking for an immediate, full-time, permanent position in APAC at Mumbai, India.

Job Purpose

We are seeking a detail-oriented and proactive Contract Specialist to manage low-to-medium value contracts across the APAC region. The role is responsible for end-to-end contract lifecycle management, including renewals, vendor engagement, bidding processes, negotiations, and collaboration with cross-functional teams such as Procurement, Legal, and Global Governance.

Your tasks

Contract Management & Ownership

• Take full ownership of existing contracts and associated catalogues within the APAC region.
• Act as the single point of contact for all contract-related queries and vendor management activities.
• Maintain contract repository, ensure compliance, and track key contract milestones.

Renewals & Spend Analysis

• Monitor upcoming contract renewals and proactively review spend patterns.
• Conduct spend analysis and consolidation to identify optimization opportunities.
• Recommend renewal, renegotiation, or termination based on business needs and cost efficiency.

Stakeholder Coordination

• Collaborate closely with Buyers and End Users to determine contract renewal requirements.
• Align procurement strategies with business needs and timelines.
• Provide regular updates to internal stakeholders on contract status and risks.
• Strong stakeholder engagement skills to confidently address queries and explain procurement decisions with clarity

Contract Extensions & Creation

• Manage contract extensions, ensuring timely execution and compliance.
• Handle ad-hoc and new contract creation requests from initiation to execution.
• Ensure all contractual documentation is accurate and aligned with company standards.

Governance & Legal Coordination

• Work closely with Global Governance and Legal teams for contract drafting, review, and execution.
• Ensure all contractual terms comply with organizational policies and regulatory requirements.

Vendor Management

• Serve as the primary owner for managing contracted vendors.
• Build and maintain strong supplier relationships to drive performance and value.
• Address vendor issues, escalations, and performance concerns.

Sourcing & Bidding

• Initiate and manage bidding processes for new and renewal contracts.
• Run tenders and evaluate supplier proposals based on commercial and technical criteria.
• Ability to synthesize complex bid data into clear, concise summaries that highlight key commercial insights and risks
• Capability to structure and present a compelling bid narrative that supports effective and timely decision-making.
• Ensure transparency and fairness in procurement processes.

Negotiation

• Lead negotiations on commercial terms, legal clauses, and company policies.
• Achieve cost savings while ensuring risk mitigation and compliance.

Procurement Support

• Support Buyers on critical sourcing initiatives and projects.
• Handle Purchase Requisition (PR) processing by running tenders and facilitating approvals.
• Ensure PRs are routed and approved in accordance with procurement policies.

Your profile

• Strong understanding of contract lifecycle management (CLM).
• Strong understanding of Legal clauses and ability to negotiate.
• Experience in sourcing, bidding, and vendor negotiations.
• Knowledge of procurement processes, policies, and compliance frameworks.
• Ability to analyse spend data and identify cost optimization opportunities.
• Excellent negotiation and stakeholder management skills.
• Strong analytical and problem-solving abilities.
• Effective communication and coordination across cross-functional teams.
• Attention to detail and ability to manage multiple contracts simultaneously.
• Proficiency in procurement tools (Oracle, Coupa, or similar is a plus).

Experience Level

• 3–6 years of experience in contract management, procurement, or sourcing.
• Experience managing low-to-medium value contracts in a global or regional setup (APAC preferred).

Education Level

Bachelor’s degree in Engineering, Business administration, Supply Chain, Law.

We offer

• Great opportunity to work for the biggest logistics company in the world
• International and virtual environment
• Flexibility and great opportunity to learn
• Tempting Compensation and benefits

DHL Group is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic.