Business Operations Coordinator

DealHub Ltd; Gurugram District; On-site; INR 420,000 - 650,000; Full time

Benefits offered by this job

Investment in your development

Leaders you can count on

Valued for your unique self

Job summary

Ramboll India is seeking a proactive Business Operations Coordinator to support our Transport Infrastructure unit. The role involves coordinating with multidisciplinary engineering teams on roads, bridges, railways and metro projects, while handling data, reporting, and administrative tasks with a keen eye for detail.

You will maintain project documents, prepare presentations and MIS reports, support financial tracking and ensure timely follow-up on actions.

Qualifications

• Bachelor’s degree in commerce/management or a related discipline.
• 1–2 years of experience in business coordination, data analysis and preparation of reports and presentations.
• Excellent organizational and coordination skills.

Responsibilities

• Provide business, project and administrative support to multidisciplinary teams.
• Coordinate with Project Managers, Discipline Heads and stakeholders.
• Prepare MIS, dashboards and management summaries.
• Maintain project documentation and trackers, ensuring accuracy and confidentiality.
• Assist in financial and commercial coordinating activities including invoicing and reporting.

Skills

Organizational skills

Detail-oriented

Analytical skills

Written communication

Verbal communication

MS Excel

MS Word

MS PowerPoint

MS Outlook

Stakeholder management

Independent work

Automation mindset

Confidentiality

Education

Bachelor’s degree in commerce/management or related discipline

Tools

Power BI

SQL

SharePoint

Power Automate

Adobe Acrobat

AI tools knowledge

Job description

Company Description

About Ramboll

Founded in Denmark, Ramboll is a foundation-owned people company. We have more than 18,000 experts working across our global operations in 35 countries. Our experts are leaders in their fields, developing and delivering innovative solutions in diverse markets including Buildings, Transport, Planning & Urban Design, Water, Environment & Health, Energy, and Management Consulting. We invite you to contribute to a more sustainable future working in an open, collaborative, and empowering company. Combining local experience with global knowledge, we together shape the societies of tomorrow.

Ramboll in India

Ramboll has more than 1,800 experts working across five offices in India applying their passion to deliver innovative solutions in markets as diverse as Buildings, Transport, Planning & Urban Design, Water, Environment & Health and Energy. Founded in Denmark, Ramboll is a people company. We invite you to contribute to a sustainable future working in an open, collaborative and empowering culture.

Job Description

We are looking for a proactive and detail-oriented Business Operations Coordinator to support the efficient functioning of our Transport Infrastructure Business Unit. The role involves providing business, project and administrative support to multidisciplinary engineering teams working on Roads, Bridges, Railways, Metro, Tunnels and other transportation infrastructure projects. The ideal candidate should possess excellent organizational skills, strong proficiency in Microsoft Office applications, and the ability to coordinate with multiple stakeholders while handling several assignments simultaneously.

Key Responsibilities

• Business Development & Proposal Support
• Support preparation of technical and commercial proposals, presentations and business development material.
• Maintain and update CVs, project references, credentials and other business information.
• Coordinate with technical teams to compile information required for bids and client requirements.
• Project & Business Operations
• Support Project Managers and Team Leaders in maintaining project and business information, trackers and status updates.
• Monitor key deliverables, actions, approvals and other project/business requirements and ensure timely follow-up.
• Assist in project reviews, business meetings and other operational activities.
• Data Management, MIS & Reporting
• Collect, validate and maintain project and departmental data from multiple sources.
• Prepare periodic MIS, dashboards, reports and management summaries.
• Ensure business information is accurate, complete, current and readily accessible.
• Financial & Commercial Coordination
• Support tracking of project financial and commercial information, including invoices, payments, receivables and other key project metrics.
• Coordinate with Project Managers and Finance teams to maintain up-to-date financial information and reports.
• Project & Technical Documentation
• Maintain project document registers, trackers and records, including technical submissions, drawings and client comments.
• Ensure appropriate organization, version control, accessibility and confidentiality of project documentation.
• Presentation & Communication Support
• Prepare professional presentations, reports, charts, dashboards and other business communication material.
• Support preparation of agendas, meeting minutes and action trackers and ensure timely follow- up.
• Coordination & Stakeholder Support
• Coordinate with Project Managers, Team Leaders, Discipline Heads and other stakeholders to address business and project support requirements.
• Follow up on pending actions and ensure timely availability of required information.
• Process Improvement & Digitalization
• Support standardization, automation and digitalization of business processes, templates, trackers and reporting systems.
• Identify opportunities to improve efficiency, data quality and consistency of business operations.
• Departmental & Administrative Support
• Support the Business Unit in coordinating meetings, travel, events and other essential operational requirements.
• Maintain appropriate departmental records and support compliance with company procedures and governance requirements.

Qualifications

Educational Qualification

• Bachelor’s degree in commerce/management or a related discipline.

Experience

• 1–2 years of experience in business coordination, data analysis and preparation of reports and presentations.

Desired Skills & Competencies

The successful candidate should demonstrate:

• Excellent organizational and coordination skills.
• Strong attention to detail and accuracy.
• Good analytical and problem-solving ability.
• Excellent written and verbal communication skills.
• Strong proficiency in MS Excel, Word and PowerPoint.
• Ability to compile, analyze and present information clearly.
• Ability to manage multiple assignments and competing priorities.
• Strong follow-up and stakeholder management skills.
• Ability to work independently with minimal supervision.
• Proactive approach to identifying and resolving issues.
• Strong interpersonal and collaboration skills.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Willingness to learn new digital tools and systems.
• A mindset for continuous improvement, standardization and automation.

Software Skills

• Microsoft Excel (Advanced)
• Microsoft Word
• Microsoft PowerPoint
• Microsoft Outlook

Preferred

• Power BI
• SQL
• SharePoint
• Power Automate
• Adobe Acrobat
• Basic knowledge of AI tools (e.g., ChatGPT, Microsoft Copilot)

Additional Information

Welcome to our Transport division

Ramboll Transport works on some of the biggest and most innovative infrastructure projects in the world. We are close to 4,000 bright minds working within Transport worldwide, creating practical, sustainable and economic solutions for national transport authorities, private contractors and municipalities alike

What We Can Offer You

• Investment in your development
• Leaders you can count on, guided by our Leadership Principles
• Be valued for the unique person you are
• Never be short of inspiration from colleagues, clients, and projects
• The long-term thinking of a foundation-owned company

Work at the heart of sustainable change

Ramboll is a global architecture, engineering, and consultancy company. We believe that the purpose of sustainable change is to create a thriving world for both nature and people. So, that's where we start - and how we work. At Ramboll, our core strength is our people, and our history is rooted in a clear vision of how a responsible company should act. Being open and curious is a cornerstone of our culture. We embrace an inclusive mindset that looks for fresh, diverse, and innovative perspectives. We respect, embrace, and invite diversity in all forms to actively cultivate an environment where everyone can flourish and realise their full potential.

Equality, diversity, and inclusion is at the heart of what we do

We believe in the strength of diversity and know that unique experiences and perspectives are vital for creating truly sustainable societies. Therefore, we are committed to providing an inclusive and supportive work environment where everyone can flourish and reach their potential. We welcome applications from candidates of all backgrounds and encourage you to contact our recruitment team to discuss any accommodations you need during the application process.