Associate, Specialist, Real Estate, CRE Strategy & Administration

DBS Bank; Chennai District; On-site; INR 550,000 - 800,000; Full time

Job summary

DBS Bank in Chennai seeks a Lease Administration professional to manage end-to-end rental processing, lease abstraction, and documentation across the real estate portfolio. You will ensure governance, accuracy, and timely processing of payments.

The role requires 3+ years in rental/lease administration, strong coordination with CBRE staff, and proficiency in GST/TDS/RCM processes, with Tamil and Telugu language fluency.

Qualifications

• 3+ years of experience in rental administration, lease administration, property management, or similar functions.
• Strong understanding of GST, TDS, and RCM processes.
• Experience in lease documentation and vendor/landlord coordination.
• Fluency in Tamil and Telugu is mandatory.

Responsibilities

• Maintain daily operational trackers and ensure data accuracy.
• Review lease documents and manage lease abstraction activities.
• Process rental payments and support invoice management.
• Coordinate with landlords on lease administration matters.
• Monitor GST, TDS, and RCM compliance requirements.
• Support annual rental and occupancy budget preparation and tracking.
• Liaise with Finance, Legal, Procurement, and Facilities teams.
• Supervise and coordinate CBRE staff activities.
• Maintain lease-related records accurately and updated timely.
• Support lease renewals, amendments, and related documentation.

Skills

Stakeholder management

Communication skills

Attention to detail

Multitasking

Education

Graduate

Post Graduate

Tools

Microsoft Excel

Reporting Tools

Lease Management Systems

Data Analysis Tools

Job description

Job Purpose

To support end-to-end lease administration, rental processing, landlord management, statutory compliance, and budgeting activities across the Banks real estate portfolio while ensuring accuracy, governance, and operational efficiency.

Key Accountabilities

• Manage end-to-end rental processing for multiple landlords.
• Handle lease abstraction and maintain lease-related documentation.
• Process and monitor GST, TDS, and Reverse Charge Mechanism (RCM) transactions.
• Ensure timely and accurate processing of rental and occupancy expenses.
• Support rental budgeting, forecasting, and expense tracking.
• Coordinate and oversee activities performed by CBRE support staff.
• Ensure compliance with lease agreements, internal controls, and statutory requirements.

Job Duties and Requirements

• Maintain daily operational trackers and ensure data accuracy.
• Review lease documents and manage lease abstraction activities.
• Process rental payments and support invoice management activities.
• Coordinate with landlords on lease administration matters.
• Monitor GST, TDS, and RCM compliance requirements.
• Support annual rental and occupancy budget preparation and tracking.
• Liaise with internal stakeholders including Finance, Legal, Procurement, and Facilities teams.
• Supervise and coordinate the activities of four CBRE staff members.
• Ensure lease-related records are maintained accurately and updated timely.
• Support lease renewals, amendments, and related documentation processes

Required Experience

• Minimum 3 years of relevant experience in rental administration, lease administration, property management, or similar functions.
• Strong understanding of rental operations, budgeting, lease documentation, GST, TDS, and RCM processes.
• Experience in stakeholder management and vendor/landlord coordination.
• Knowledge of lease agreements and legal documentation will be an added advantage.

Education / Preferred Qualifications

Graduate / Post Graduate in relevant field.

Core Competencies

• Strong stakeholder management skills.
• Excellent communication and interpersonal skills.
• Attention to detail and high degree of accuracy.
• Problem-solving and analytical ability.
• Ability to manage multiple priorities and timelines.
• Team management and coordination skills.

Technical Competencies

• Lease Administration and Documentation.
• Rental Accounting and Budgeting.
• GST, TDS, and RCM Compliance.
• Microsoft Excel and Reporting Tools.
• Property/Lease Management Systems.
• Data Analysis and Tracker Management.
• Fluency in Tamil and Telugu is mandatory.

Location

Chennai-DBIL

Job

Corporate Services

Schedule

Regular

Employee Status

Full time