Associate Resource Coordinator

RWS; Mumbai City; On-site; INR 300,000 - 420,000; Full time

Job summary

RWS in Mumbai is seeking an entry-level Administrative Coordinator to support translation and resourcing teams; you will assist with vendor data, scheduling, and project prep.

The role suits recent graduates or professionals with admin or project coordination experience looking to start in localization. English proficiency is mandatory, with strong organizational skills and detail orientation valued.

Qualifications

• Full Professional Proficiency in English (mandatory).
• Degree in Translation, Languages, Administration and similar or experience in Project Management or Administrative Assistance.
• Strong organizational skills and attention to detail.
• Ability to work under pressure to meet deadlines.

Responsibilities

• Operational Excellence – contact freelance translators and staff translation projects with timely updates.
• Delivers Quality, Value, and Results – identify resources and monitor scheduling to avoid conflicts.
• Functional Excellence – learn processes and tools to perform efficiently and identify best resources.
• Relationship Building – communicate clearly and collaborate with Supply Chain to keep the database updated.

Skills

English proficiency

Education

Degree in Translation, Languages or Administration

Job description

Job Description:

Job Purpose

Performs a variety of administrative and coordination functions to support the Translation and Resourcing teams to deliver high quality results and on time delivery of translation projects. Applies working knowledge of the translation function and coordination skills to ensure effective resourcing and delivery of translation projects.

This is a great opportunity for recent translation graduates or workers with administrative or project management experience but no translation degree to start in an entry-level role in the Localization Industry in an administrative role.

Job Overview

Key Responsibilities

• Operational Excellence–Contacts freelance translators using the vendor database to staff translation projects. Communicates with manager and/or team on status of requests in a timely fashion. Ensures a high level of accuracy in the vendor database by ensuring Supply Chain update essential information (e.g., booking information, availability, contact info, skills, rates/discounts, performance history.) Supports project activities such as file analysis and preparation, sending prepared information to freelance translators.
• Delivers Quality, Value, and Results–Ensures qualified resources are identified by clarifying requirements for resources up front (e.g., specific skills, profile, availability). Monitors schedules of freelancers and alerts manager/team of potential resourcing conflicts (e.g., holidays, vacations.) Highlights new resources and performance histories/skills to team in order to identify the best resource for the project.
• Functional Excellence–Actively learns about processes, policies and tools (e.g., vendor database) in order to perform his/her work efficiently and effectively. Learns strategies to identify the best resources for projects (e.g., understanding skills, search/selection techniques, resource planning.)
• Relationship Building–Builds strong relationships with team members by demonstrating strong communication skills (e.g., clarifying requirements, providing timely updates). Works collaboratively with the Supply Chain team to ensure updates to the database. Demonstrates a high degree of professionalism when working with external vendors and freelancers.

Skills & Experience

• Full Professional Proficiency in English (mandatory)
• Degree in Translation, Languages, Administration and similar or experience in Project Management or Administrative Assistance
• Strong organizational skills and attention to detail
• Ability to work under pressure to meet deadlines

Life at RWS

At RWS, we’re here for one purpose: unlocking global understanding.

As a unique, world-leading provider of technology-enabled language, content, and intellectual property services, we remove the barriers to communication to make global connection possible. Our unrivalled experience and deep understanding of language have been developed over more than 60 years. As we look to shape the future, our ambition is to create a world where understanding is universal for everyone.

We work with over 80% of the world’s top 100 brands, more than three-quarters of Fortune’s 20 ‘Most Admired Companies’ and almost all the top pharmaceutical companies, investment banks, law firms and patent filers. Our client base spans Europe, Asia Pacific and North and South America. Our 65+ global locations across five continents service clients in the automotive, chemical, financial, legal, medical, pharmaceutical, technology and telecommunications sectors.

If you like the idea of working with smart people who are passionate about breaking down language barriers and giving back to their communities, then you’ll love life at RWS.Our work fundamentally recognizes the value of every language and culture. So, we celebrate difference, we are inclusive and believe that diversity makes us strong.

We want every employee to grow as an individual and excel in their career.In return, we expect all our people to live by the values that unite us: to partner with colleagues and clients, to adopt a pioneering spirit, to be positive in progressing the work we do, and always to deliver what we promise.

RWS Values

Get the 3Ps right – Partner, Pioneer, Progress – and we´ll Deliver together as One RWS.

For further information, please visit: RWS

RWS embraces DEI and promotes equal opportunity, we are an Equal Opportunity Employer and prohibit discrimination and harassment of any kind. RWS is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at RWS are based on business needs, job requirements and individual qualifications, without regard to race, religion, nationality, ethnicity, sex, age, disability, or sexual orientation. RWS will not tolerate discrimination based on any of these characteristics