Associate – Invoice Data Management

3700 Circle K Business Centre India LLP; India; On-site; INR 420,000 - 600,000; Full time

Job summary

Circle K India Fuels & Logistics Global Capability Centre (F&L GCC) seeks a Logistics Associate – Invoice Data Management to handle data entry for internal fleet fuel deliveries, ensure reconciled records, and support reporting for decision-making. The role collaborates with Global Technology, Business Units, and Internal Fleet Maintenance to optimize processes and meet compliance standards.

The position requires a finance/accounting background, 0–1 year of experience, fluent English, and

Qualifications

• Bachelor's degree in finance & accounting or business administration.
• 0-1 year of relevant experience in logistics or accounting.
• Fluency in English - verbal and written communication.
• Proficient with MS Excel/MS Office Suite.

Responsibilities

• Input and manage invoice data accurately in accounting systems.
• Ensure data integrity across financial records.
• Maintain organized records of invoices, supporting docs, and correspondence.
• Assist in audits by providing necessary documentation and reports.
• Assist in preparing reports related to invoice processing.
• Handle sensitive financial information with confidentiality and discretion.
• Read paperwork from terminals to update systems accordingly.
• Effective email writing and verbal communication skills.
• Identify opportunities to streamline invoice processing workflows.
• Ensure compliance with company policies, accounting standards, and regulatory requirements.
• Take ownership and collaborate to meet SLAs.
• Stakeholder management with Global Technology and Internal Fleet teams.

Skills

MS Excel

Data entry

Attention to detail

English fluency

Education

Bachelors in Finance or Accounting

Business Administration

Tools

MS Office

Job description

Job Description Alimentation Couche-Tard Inc. (ACT) is a global Fortune 200 company. A leader in the convenience store and fuel space, ACT’s retail network includes ~16,700 convenience stores and have footprints across 31 countries and territories primarily under the Circle K brand.

The India Fuels & Logistics Global Capability Centre (F&L GCC) is an integral part of ACT’s Global Fuels & Logistics Team, and the Logistics Associate – Invoice Data Management will be a key player on this team that will help support with billing tasks for internal fleet’s fuel deliveries and grow F&L globally at ACT. The hired candidate will partner with multiple departments, including Global Technology, Business Units, the Internal Fleet Maintenance team, and support functions.

About the role

The incumbent will be responsible for performing data entry tasks for internal fleet’s fuel deliveries, ensuring all fuel deliveries are reconciled within standards set by the compliance team, and for completing operational inquiries by developing thoughtful and thorough practical analysis and reports to inform decisions and support business needs.

Roles & Responsibilities

• Invoice Data Management Accurately input and manage invoice data in accounting systems.
• Ensure data integrity and consistency across financial records.
• Maintain organized records of all invoices, supporting documentation, and correspondence.
• Assist in audits by providing necessary documentation and reports.
• Assist in preparing reports related to invoice processing.
• Handle sensitive financial information with confidentiality and discretion.
• Ability to read paperwork from terminals to update systems accordingly.
• Effective email writing and verbal communication skills.
• Operational Excellence Strong organizational and time management skills.
• Identify opportunities to streamline invoice processing workflows.
• Ensure compliance with company policies, accounting standards, and regulatory requirements.
• Takes ownership and works as one team to deliver the daily assigned tasks within the defined SLA.
• Active Listening—Giving full attention to what other people are saying, taking time to understand the points being made, and asking questions as appropriate.
• Stakeholder Management Partner with stakeholders across Global Technology, Internal Fleet Maintenance, and Business Units Leadership to build and continually improve/ optimize metrics.
• Serve as first point of contact for the Business stakeholders for any technical/non-technical issues within the project and communicate the same to higher-ups within the stipulated timelines to avoid any process delays.

Job Requirements

• Education Bachelor's degree in finance & accounting or business administration
• Relevant Experience 0-1 years in a logistics/accounting role
• Fluency in English - verbal and written communication
• Proficient with MS excel/MS Office Suite

Behavioural Skills

• Delivery Excellence
• Logical Reasoning
• Communication
• Innovation and agility
• Good Typing Skills

Data Maintenance

• Technical Skills Accounting Billing Invoice Data Management – Tools & Implementation
• SharePoint TMT/TMW Knowledge
• Microsoft Office applications (MS Excel, etc.)

Billing Process

• #LI-DS1

Our mission at Circle K is to make people's lives a little easier every day. Our global family of 150,000 people in over 17,300 stores and 27 countries makes that possible for our millions of clients worldwide, which is why we are committed to helping them achieve their goals and grow with us. We set ourselves apart by our culture and values: in our people and their development, in serving others, what we've built and what we are striving to achieve. No matter where you come from or where you are heading in your career, there is a place for you to grow at Circle K. When you grow, we grow - together.