Associate - Administration

Syngene International; Bengaluru; On-site; INR 350,000 - 500,000; Full time

Job summary

Syngene International, an innovation-focused global discovery, development and manufacturing organization, invites applications for an Administration & Facilities role at BBRC in Bengaluru. You will lead admin operations, visitor management, security, and helpdesk functions across the facility, ensuring smooth day-to-day workflows and compliance with internal procedures.

The role requires 0-2 years of relevant admin experience, Graduation or PG in any stream, and a collaborative, detail-oriented

Qualifications

• Graduation or Post graduation in any stream with 0-2 years of relevant industrial experience in Admin.

Responsibilities

• Administration & Facilities: Manage admin and facilities tasks including visitor management as per BBRC procedures.
• Security Management: Ensure smooth functioning of security operations at the front office.
• Admin Helpdesk: Close admin requests within the agreed SLA.
• Admin Support: Maintain admin databases and send reports every third working day of the month.
• Library Management: Reconcile library books and share updated files.
• Transport & Travel: Arrange late evening transport and cab services for visitors and interview candidates.
• Hotel Booking: Arrange accommodation for interview candidates and new joiners.
• 5S & Workplace: Conduct 5S in the personal environment and ensure cleanliness daily.
• Event Coordination: Liaise with vendors for event logistics.
• EHS: Issue and retrieve walkie-talkies for ERT members and manage safety checks.

Skills

Team player

Collaboration

Commitment

Reading and presentation skills

Education

Graduation or Post graduation in any stream

Job description

Department: Enabling Functions - Administration , BBRC

Incorporated in 1993, Syngene International Ltd. is an innovation-focused global discovery, development and manufacturing organization providing integrated scientific services to the pharmaceutical, biotechnology, nutrition, animal health, consumer goods and specialty chemical industries around the world. Syngene’ s clientele includes world leaders such as Bristol-Myers Squibb, Baxter, Amgen, GSK, Merck KGaA and Herbalife. Its innovative culture is driven by the passion of its 4240- strong team of scientists who work with clients from around the world to solve their scientific problems, improve R&D productivity, speed up time to market and lower the cost of innovation .

Job Purpose:

To lead admin and facilities

Key Responsibilities:

• Administration & Facilities:
• Visitor Management:
• Ensure compliance to the visitor management process as defined in BBRC procedure manual, as evidenced by findings in the internal audits
• Security Management: Ensure smooth functioning of security operations at front-office
• Admin Helpdesk: Ensure to close the requests received at Admin helpdesk as per the agreed SLA
• Admin Support: Maintaining Database (Update Admin support data and send report on every third working day of the month)
• Library Management: Reconcile the library books and share the updated file
• Transport Arrangement: Late Evening Transport: Executing Late Evening transport on Daily Basis along with Weekend Cab Requests
• Travel Arrangement: Booking cabs for external Visitors and for the interview candidates
• Hotel Booking: Arranging Accommodation for the Interview candidates and New- joinees
• Casual Management: Conducting meetings for casuals once in every week and ensuring the cleanliness of the workplace, by checking personally on Daily basis
• Event Management: Coordination with the vendor for arranging Logistics for the events to be organized.
• EHS: Ensure issuance and retrieval of walkie-talkie to ERT members.
• During fire alarm activation in the facility, ensure to take the headcount of visitors evacuated from the facility at the assembly point.
• 5S Implementation: Implement 5S in personal environment

Education & Experience:

Graduation or Post graduation in any stream with 0-2 years of relevant industrial experience in Admin

Behavioral Skills:

Team player; Collaboration; Commitment; Extensive reading and presentation skills;

Equal Opportunity Employer:

It is the policy of Syngene to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by applicable legislation or local law. In addition, Syngene will provide reasonable accommodations for qualified individuals with disabilities.