Associate - Administration

Syngene International Limited; Bengaluru; On-site; INR 240,000 - 360,000; Full time

Job summary

Syngene International Limited in Bangalore is seeking an Associate (8) to lead admin and facilities activities within BBRC. You will oversee daily operations, visitor management, and front-office security.

The role requires coordinating travel arrangements, office communications, library and asset management, with a focus on compliance and service quality. You will work as part of the Enabling Functions - Administration and support a busy corporate environment, ensuring a safe, efficient

Qualifications

• Graduation or Post graduation in any stream with 0-2 years of relevant admin experience.
• Strong organizational and documentation skills.
• Ability to manage multiple admin tasks with SLAs.

Responsibilities

• Admin and facilities management across the BBRC facility.
• Visitor management per BBRC procedures and audits.
• Ensure smooth security operations at the front office.
• Coordinate office correspondence and courier management.
• Maintain admin data and generate monthly reports.
• Arrange transport and hotel accommodations for visitors and interview candidates.
• Support event logistics and 5S implementation.

Skills

Team player

Collaboration

Commitment

Communication skills

Education

Graduation or Post graduation in any stream

Job description

JOB DESCRIPTION

Designation: Associate (8)

Department

Enabling Functions - Administration , BBRC

Job Location

Bangalore

About Syngene

Incorporated in 1993, Syngene International Ltd. is an innovation-focused global discovery, development and manufacturing organization providing integrated scientific services to the pharmaceutical, biotechnology, nutrition, animal health, consumer goods and specialty chemical industries around the world. Syngene’ s clientele includes world leaders such as Bristol-Myers Squibb, Baxter, Amgen, GSK, Merck KGaA and Herbalife. Its innovative culture is driven by the passion of its 4240- strong team of scientists who work with clients from around the world to solve their scientific problems, improve R&D productivity, speed up time to market and lower the cost of innovation .

Job Purpose

To lead admin and facilities

Key Responsibilities

• Administration & Facilities:
• Visitor Management:
• Ensure compliance to the visitor management process as defined in BBRC procedure manual, as evidenced by findings in the internal audits
• Security Management: Ensure smooth functioning of security operations at front-office
• Office Correspondence:
• Effective courier management
• Admin Helpdesk: Ensure to close the requests received at Admin helpdesk as per the agreed SLA
• Admin Support: Maintaining Database (Update Admin support data and send report on every third working day of the month)
• Library Management: Reconcile the library books and share the updated file
• Transport Arrangement: Late Evening Transport: Executing Late Evening transport on Daily Basis along with Weekend Cab Requests
• Travel Arrangement: Booking cabs for external Visitors and for the interview candidates
• Hotel Booking: Arranging Accommodation for the Interview candidates and New- joinees
• Casual Management: Conducting meetings for casuals once in every week and ensuring the cleanliness of the workplace, by checking personally on Daily basis
• Event Management: Coordination with the vendor for arranging Logistics for the events to be organized.
• EHS: Ensure issuance and retrieval of walkie-talkie to ERT members.
• During fire alarm activation in the facility, ensure to take the headcount of visitors evacuated from the facility at the assembly point.
• 5S Implementation: Implement 5S in personal environment

Education & Experience

Graduation or Post graduation in any stream with 0-2 years of relevant industrial experience in Admin

Behavioral Skills

Team player; Collaboration; Commitment; Extensive reading and presentation skills;

Equal Opportunity Employer

It is the policy of Syngene to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by applicable legislation or local law. In addition, Syngene will provide reasonable accommodations for qualified individuals with disabilities.