Assistant Vice President Level 1

CO_AFATI Apex Fund Services LLP; Bengaluru; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

Apex Group in Bengaluru is seeking a Transfer Agency Trade Processing Team Specialist/Supervisor to oversee AML/KYC duties, QA of KYC reviews, and regulatory compliance. The role requires experience in transfer agency processing and strong Excel/Word skills, with a 24x7 readiness mindset.

The incumbent will mentor new hires, ensure SLA delivery, and coordinate with global teams to meet regulatory standards across multiple jurisdictions.

Qualifications

• Flexible enough to work in any shift as per business needs.
• Prior Transfer Agency processing experience is required.
• Bachelor’s degree in commerce is desired.
• 10-12 years of relevant experience.

Responsibilities

• Discuss recently released guidance or changes in common approach during team meetings.
• Identify and document results of quality reviews and proposed remedial actions.
• Provide clear feedback to associates and coaching as needed.
• Be accountable for BAU, Remediations and Periodic review service delivery of Investor KYC.
• Work with global teams to fulfill KYC requirements as mandated by compliance and regulatory standards.
• Review FATCA/CRS reporting and US tax forms (W9, W8-BEN, W8-IMY, Withholding statements).

Skills

Analytical skills

Client deliverables

Window environment

Excel & Word

Clear writing

English proficiency

Research & communication

Interpersonal skills

Presentation skills

Listening skills

Oral & written communication

Self-management

Integrity & ethics

Adaptability

Creative thinking

Attention to detail

Multitasking

Shift flexibility

TA processing experience

Commerce degree

Education

Bachelor's degree in commerce

Job description

Transfer Agency Trade Processing Team Business- AML/KYC Role Title- Specialist/Supervisor

The Transfer Agency Department provides Fund Administration Services to numerous Fund management companies covering the full range of shareholder servicing functions including Transaction processing, Reporting, AML and Registration and Payments. The department is responsible for Client and investor document management, processing and quality checking of transactions and updating the registers of clients in response to investor instructions. This role is to perform BAU activities in the TA department to ensure that not only Client Service Level Agreements are consistently met and/or exceeded but also to ensure that regulatory requirements are effectively met. Candidates should be flexible enough to work in 24*7 environment.

Key duties and responsibilities

• Discuss recently released guidance or changes in common approach during team meetings.
• Individual/You should have a working knowledge of any or all of screening tools viz. World Check, Pythagoras, Lexus-Nexus etc.
• Individual/You should be able to perform quality reviews for all entity types. i.e. Corporates, foundation/ Charities, institutional Investors, designated bodies etc., based on the Anti-Money Laundering (AML) policies and guidelines.
• Individual/You should be well versed with Microsoft applications. Expertise in excel and presentation skills is an added advantage.
• Individual/You should be able to identify and document the results of the quality reviews and proposed remedial actions.
• Individual/You should be able to provide clear feedback to associates and coaching as needed.
• Individual/You should be accountable for BAU, Remediations and Periodic review service delivery of Investor KYC ensuring service level agreements are met.
• Individual/You should be well versed with any or all AML guidance for Cayman, Delaware, Australia, Ireland, Bermuda etc.
• Mentor and ensure smooth induction of new hires in the process.
• Participate in team discussions to provide feedback and recommendations in order to improve quality performance of the associates and senior associates on a regular basis.
• Reach the quality and production target.
• Report/escalate any quality, production, and system-related issues.
• Work extensively with various teams across global locations to fulfill an entity’s KYC requirements as mandated by compliance and regulatory standards.
• Individual/You should have working knowledge of FATCA/CRS reporting.
• He/She should be able to review US tax forms i.e., W9, W8-BEN, W8-IMY, Withholding statements etc.
• Individual/You should have good written and verbal communication skills.
• Individual/You should be able to keep records in good order and perform regular remediation activities as per the risk rating of investors.
• Individual/You should be able to work separately and also collectively in a group as the situation demands.
• Individual/You should be able to create the required reports in time, without any reminders.
• A positive attitude and team spirit is a must.

Qualification and Experience

• Flexible enough to work in any shift as per business needs.
• Prior Transfer Agency processing experience is required.
• Bachelor’s degree in commerce is desired.
• 10-12 years of relevant experience

Skills Required

• Strong analytical skills
• Responsible for meeting all client deliverables.
• Ability to navigate proficiently in a window environment.
• Strong knowledge of Microsoft Excel & Word.
• Ability to write messages in a clear and concise manner.
• Ability to read, write & speak English proficiently.
• Strong research, resolution, and communication skill
• Interpersonal skills - Relationship builder, respectful and resolves problems.
• Communication skills – Presentation skills, listening skills, oral & written communication skills.
• Self-management - Adaptability and resilience, learning behavior, integrity and ethics and relationship build.
• Motivational skills - Performance standards, achieving results and persistence.
• Innovative thinking - Creative thinking decision making, input seeking, logical thinking and solution finding.
• Attention to detail and ability to work on multiple tasks.
• Flexible enough to work in any shift as per business needs.
• Prior Transfer Agency processing experience is required.
• Bachelor’s degree in commerce is desired.
• 10-12 years of relevant experience

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers. Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.

Your career with us should reflect your energy and passion. That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience. Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities. For our business, for clients, and for you

Transfer Agency Trade Processing Team Business- AML/KYC Role Title- Specialist/Supervisor

The Transfer Agency Department provides Fund Administration Services to numerous Fund management companies covering the full range of shareholder servicing functions including Transaction processing, Reporting, AML and Registration and Payments. The department is responsible for Client and investor document management, processing and quality checking of transactions and updating the registers of clients in response to investor instructions. This role is to perform BAU activities in the TA department to ensure that not only Client Service Level Agreements are consistently met and/or exceeded but also to ensure that regulatory requirements are effectively met. Candidates should be flexible enough to work in 24*7 environment.

Qualification and Experience

Flexible enough to work in any shift as per business needs. Prior Transfer Agency processing experience is required. Bachelor’s degree in commerce is desired. 10-12 years of relevant experience.

Skills Required

Strong analytical skills Responsible for meeting all client deliverables. Ability to navigate proficiently in a window environment. Strong knowledge of Microsoft Excel & Word. Ability to write messages in a clear and concise manner. Ability to read, write & speak English proficiently. Strong research, resolution, and communication skill Interpersonal skills - Relationship builder, respectful and resolves problems. Communication skills – Presentation skills, listening skills, oral & written communication skills. Self-management - Adaptability and resilience, learning behavior, integrity and ethics and relationship build. Motivational skills - Performance standards, achieving results and persistence. Innovative thinking - Creative thinking decision making, input seeking, logical thinking and solution finding. Attention to detail and ability to work on multiple tasks. Flexible enough to work in any shift as per business needs. Prior Transfer Agency processing experience is required. Bachelor’s degree in commerce is desired. 10-12 years of relevant experience.