Assistant Manager - Purchase

InterContinental Hotels Group; Amritsar; On-site; INR 300,000 - 600,000; Full time

Job summary

InterContinental Hotels Group is looking for a candidate to manage the Purchase department budget and control expenses at their Amritsar location. The role involves coordinating purchases, ensuring compliance with established budgets, and supervising the hotel's print shop.

The ideal candidate will efficiently manage supply chain processes, collaborate with various departments, and ensure timely ordering to facilitate smooth operations. Strong negotiation skills and attention to detail will be essential in this position.

Responsibilities

• Assist in the creation of Purchase department budget and control expenses.
• Participate in negotiations for service contracts.
• Obtain competitive quotations and bids.
• Ensure all purchases align with the budgeted CAPEX.
• Translate forecasts into material requirements plans.
• Maintain and update market list for daily ordering.
• Ensure prompt ordering for kitchen supplies.
• Organize storage for inventory items effectively.
• Maintain record-keeping and issuance procedures.
• Update capital purchase listing.
• Ensure locations of purchases are recorded.
• Ensure all products are tagged properly.
• Protect inventories from waste and spoilage.
• Process purchase requests from departments.
• Conduct physical stock takes as scheduled.
• Post orders to inventory module.
• Place approved orders.
• Assign products and resources to departments accordingly.
• Supervise hotel's print shop for timely production.
• Coordinate market surveys with management.

Job description

Hotel

VX - Amritsar (ATQAA), 7th Milestone, Heir, Airport Road, 143001

Key Responsibilities

• Assist in the creation of and work within the established Purchase department budget and control expenses.
• Participate in negotiations for service contracts.
• Obtain competitive quotations and bids.
• Ensure all FF&E purchases are inline with the budgeted CAPEX.
• Translate operating forecasts into material requirements plans and determine standard stock and re‑order levels with Department Heads and Management.
• Maintain and update market list for daily ordering.
• Ensure prompt ordering for food and beverage supplies for kitchens.
• Identify and organize adequate storage for all perpetual inventory items and implement corporate policy, products and initiatives to maximise cost effectiveness.
• Establish adequate record‑keeping and issuance procedures.
• Maintain and update capital purchase listing (CAPEX/FF&E).
• Maintain and update CAPEX log.
• Ensure all locations of FF&E are properly recorded in the system.
• Ensure all FF&E are properly tagged.
• Protect inventories from waste, spoilage, and theft.
• Keep abreast of the marketplace regarding innovation and value.
• Process purchase requests from departments.
• Ensure physical stock take is conducted as scheduled.
• Post orders to inventory module and produce purchase order for receiver to match against goods received.
• Place approved orders.
• Ensure products and resources are assigned to the appropriate department and billed accordingly.
• Supervise the hotel’s print shop to ensure timely and economical production of printed material.
• Ensure that market surveys are completed in coordination with the Executive Chef, F&B Manager and Director Finance & Business Support.

People & Collaboration

• Support others in getting their jobs done, generally in a way that makes them smile and feel appreciated.
• Regularly offer help and guidance, contributing to the feeling that this is a great place to work.
• Help to co‑coordinate projects and come up with ideas for making us more efficient or guest‑friendly.
• Share information with others readily to help everyone work together better for the guests.
• Communicate goals and objectives and make links with organisational goals.

Responsible Business

• Demonstrate understanding and awareness of all policies and procedures relating to Health, Hygiene and Fire Life Safety.
• Familiarise yourself with emergency and evacuation procedures.
• Assist in providing safe‑keeping, including proper storage and access, for all contracts, leases and other financial records.