Procurement (Admin, Real Estate & HR)

Paytm; Dadri; On-site; INR 1,200,000 - 2,400,000; Full time

Job summary

Paytm is seeking a Buyer Admin for Real Estate & HR Procurement to manage end-to-end sourcing and procurement across Administration, Facility Management, Lease Rentals, and HR categories. You will lead vendor sourcing, negotiations, contract and lease administration, PR-to-PO processing, and spend analysis in line with company policies.

The role requires strong negotiation, analytical, stakeholder management skills and a service-oriented approach with meticulous attention to detail.

Qualifications

• Bachelor's degree in Commerce, Business Administration, Supply Chain Management, or a related discipline.
• Minimum 6 years of procurement experience across Administration, Facility Management, HR, and Lease Rental categories.
• Strong understanding of sourcing, commercial negotiations, procurement lifecycle, contract administration, and vendor management.
• Experience in lease commercial negotiations and lease agreement management is a plus.
• Excellent analytical and commercial evaluation capabilities.

Responsibilities

• Manage end-to-end sourcing and procurement across Administration, Facility Management, Lease Rentals, and HR categories.
• Vendor sourcing, selection, and performance management within policy.
• Negotiate terms, monitor contracts, and administer leases and AMCs.
• Process PR-to-PO, conduct spend analysis, and ensure timely procurements.
• Coordinate with internal stakeholders and external vendors to resolve issues.

Skills

Procurement

Vendor management

Negotiation

PR-to-PO lifecycle

Spend analysis

Contract administration

Stakeholder management

MS Excel

Education

Bachelor's degree in Commerce/Business/Supply Chain

Tools

MS Office

Job description

Buyer Admin, Real Estate & HR Procurement

Role Overview:

The Buyer Admin, Real Estate & HR Procurement will be responsible for managing end-to-end sourcing and procurement activities across Administration, Facility Management, Lease Rentals, and HR-related categories. The role includes vendor sourcing and management, commercial negotiations, contract and lease administration, PR-to-PO processing, spend analysis, and ensuring the timely procurement of goods and services in compliance with company procurement policies.

The ideal candidate should possess strong negotiation, analytical, stakeholder management, and coordination skills, along with a service-oriented approach and a keen eye for detail.

Key Responsibilities:

Administration Procurement:

• Manage procurement of office supplies, stationery, pantry items, and other administrative requirements.
• Coordinate procurement for facility management services, including housekeeping, security, pest control, and maintenance services.
• Source and procure office infrastructure such as furniture, workstations, printers, and related equipment.
• Track and manage Annual Maintenance Contracts (AMCs), ensuring timely renewals.
• Support procurement requirements for corporate events, employee engagement initiatives, and office activities.
• Coordinate travel and accommodation bookings in line with company policies.
• Ensure timely conversion of Purchase Requisitions (PRs) into Purchase Orders (POs).
• Maintain an updated vendor database and monitor vendor performance.
• Conduct cost comparisons and negotiate commercial terms within the approved authority limits.

Lease Rental Management:

• Manage procurement support for office spaces, branches, warehouses, fleet hubs, and other leased facilities.
• Collaborate with Business, Administration, Finance, and Legal teams for new lease acquisitions, renewals, amendments, and lease closures.
• Participate in commercial negotiations with landlords, property owners, and real estate consultants to secure competitive lease terms.
• Review lease proposals and ensure compliance with procurement policies and internal approval processes.
• Coordinate lease agreement execution and maintain trackers for lease expiries, renewals, rent escalations, security deposits, lock-in periods, and notice periods.
• Process lease-related PRs, POs (where applicable), rental invoices, and payment coordination.
• Monitor rental payments, Common Area Maintenance (CAM) charges, utility-related obligations, and other lease-associated commercial commitments.
• Maintain centralized lease documentation and ensure audit readiness.
• Identify opportunities for lease cost optimization through renegotiation, benchmarking, and space utilization initiatives.
• Coordinate with internal stakeholders and external landlords to resolve commercial and operational issues related to leased properties.

HR Procurement:

• Coordinate with employee benefits vendors, including Group Medical Cover (GMC) and Group Term Life (GTL) insurance providers.
• Support onboarding and management of Training & Development partners.
• Coordinate with recruitment agencies for billing, documentation, and vendor management.
• Manage background verification vendor coordination.
• Oversee procurement of employee onboarding kits, corporate gifting, and engagement materials.
• Support coordination with payroll and HRMS service providers.
• Track contract validity, renewals, and compliance for HR-related vendors.

Operational Responsibilities:

• Ensure compliance with procurement policies, governance standards, and approval workflows.
• Prepare comparative statements, vendor evaluations, commercial assessments, and sourcing recommendations.
• Monitor procurement timelines and proactively resolve vendor-related issues.
• Maintain procurement records and documentation to support audit and compliance requirements.
• Support budget monitoring, spend analysis, and cost optimization initiatives.
• Ensure timely contract renewals and drive effective vendor performance management.

Skills & Qualifications:

• Bachelor's degree in Commerce, Business Administration, Supply Chain Management, or a related discipline.
• Minimum 6 years of procurement experience, with exposure to Administration, - Facility Management, HR, and Lease Rental procurement categories.
• Strong understanding of sourcing, commercial negotiations, procurement lifecycle (PR-to-PO), contract administration, and vendor management.
• Prior experience in lease commercial negotiations and lease agreement management will be an added advantage.
• Excellent analytical and commercial evaluation capabilities.
• Proficiency in Microsoft Office, particularly Excel, Word, and PowerPoint.
• Strong negotiation, communication, and stakeholder management skills.
• High attention to detail with strong documentation and record management capabilities.
• Ability to manage multiple stakeholders and priorities while delivering high-quality procurement support.