Administration Manager

Univo Edtech; Dadri; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Univo Edtech is seeking an experienced Administration Manager to oversee administrative, facility, security, housekeeping, vendor, and office support operations across its offices in Uttar Pradesh. The role ensures facilities are safe, clean, compliant, and operationally efficient, with regular liaison to authorities, service providers, vendors, and external stakeholders.

The ideal candidate will possess strong administrative skills, excellent coordination, and communication abilities to manage

Responsibilities

• Facility Management: Manage day-to-day operations and maintenance of all office premises.
• Facility Management: Ensure workplace is clean, safe, functional, and well-maintained.
• Facility Management: Coordinate preventive and corrective maintenance of electrical, plumbing, HVAC, civil, furniture, fixtures, equipment, and other facility infrastructure.
• Facility Management: Maintain records of maintenance activities, service schedules, warranties, AMC contracts, and equipment.
• Facility Management: Ensure utilities, power backup, water supply, lighting, internet infrastructure, and other essential services.
• Facility Management: Support office expansion, relocation, renovation, and infrastructure setup projects.
• Facility Management: Ensure compliance with building, fire safety, and facility-related requirements.
• Liaison & Government Coordination: Act as the primary administrative liaison with local authorities and government departments.
• Liaison & Government Coordination: Maintain relationships with police authorities, local administration, municipal authorities, fire department, and other government agencies.
• Liaison & Government Coordination: Coordinate permissions, verifications, documentation, inspections, and official requirements.
• Liaison & Government Coordination: Handle administrative matters with external authorities in consultation with management.
• Liaison & Government Coordination: Maintain records of licenses, permissions, notices, certificates, and official correspondence.
• Liaison & Government Coordination: Escalate regulatory or administrative concerns to senior management.
• Security Management: Oversee the complete security function for the office/facility.
• Security Management: Manage and coordinate with security agencies and security supervisors.
• Security Management: Ensure adequate deployment of security personnel as per approved manpower requirements.
• Security Management: Monitor visitor management, employee entry/exit, access control, parking, and security protocols.
• Security Management: Ensure implementation of security procedures for employees, visitors, assets, and premises.
• Security Management: Review security incidents and ensure appropriate reporting and corrective action.
• Security Management: Coordinate with police and relevant authorities in case of security incidents or emergencies.
• Security Management: Conduct periodic security audits and drills.
• Security Management: Ensure CCTV systems, access control systems, security equipment, and other security infrastructure.

Job description

Job Summary: We are seeking an experienced and proactive Administration Manager to oversee the organization's complete administrative, facility, security, housekeeping, vendor, and office support operations. The Administration Manager will be responsible for ensuring that all offices and facilities are safe, clean, secure, well-maintained, compliant, and operationally efficient. The role will also involve regular Liaisoning with government authorities, police, local administration, service providers, vendors, and other external stakeholders. The ideal candidate should have strong administrative skills, excellent coordination and communication abilities, sound knowledge of facility operations, and the ability to manage multiple support functions and teams effectively.

Key Responsibilities

1. Facility Management

• Manage day-to-day operations and maintenance of all office/facility premises.
• Ensure the workplace is clean, safe, functional, and well-maintained.
• Coordinate preventive and corrective maintenance of electrical, plumbing, HVAC, civil, furniture, fixtures, equipment, and other facility infrastructure.
• Conduct regular facility inspections and identify maintenance requirements.
• Coordinate with internal teams and external agencies for timely resolution of facility-related issues.
• Maintain records of maintenance activities, service schedules, warranties, AMC contracts, and equipment.
• Ensure adequate arrangements for utilities, power backup, water supply, lighting, internet-related infrastructure, and other essential services.
• Support office expansion, relocation, renovation, and infrastructure setup projects as required.
• Ensure compliance with applicable building, fire safety, and facility-related requirements.

2. Liaison & Government Coordination

• Act as the primary administrative liaison with local authorities and government departments, wherever required.
• Maintain professional relationships with police authorities, local administration, municipal authorities, fire department, and other relevant government agencies.
• Coordinate with authorities for permissions, verifications, documentation, inspections, and other official requirements.
• Handle administrative matters requiring interaction with external authorities in consultation with management.
• Maintain proper records of licenses, permissions, notices, certificates, and official correspondence.
• Escalate any regulatory or administrative concerns to senior management in a timely manner.

3. Security Management

• Oversee the complete security function for the office/facility.
• Manage and coordinate with security agencies and security supervisors.
• Ensure adequate deployment of security personnel as per approved manpower requirements.
• Monitor visitor management, employee entry/exit, access control, parking, and security protocols.
• Ensure implementation of security procedures for employees, visitors, assets, and premises.
• Review security incidents and ensure appropriate reporting and corrective action.
• Coordinate with police and relevant authorities in case of security incidents or emergencies.
• Conduct periodic security audits and drills.
• Ensure CCTV systems, access control systems, security equipment, and other security infrastructure.