Assistant Manager ( Accounts Payable)

Jobaaj Com; Gurugram District; On-site; INR 558,000 - 893,000; Full time

Job summary

Jobaaj Com is seeking an Accounts Payable professional to manage bank reconciliations, vendor invoice bookings, and ERP-driven AP processes. You will ensure accurate currency mapping for overseas invoices, apply exchange rates, and handle FX gains/losses while maintaining GST, TDS, and other statutory compliance.

The role also covers AP MIS, vendor ageing, payout cycles, and master data governance within a multi-entity setup, supporting timely payments and audit readiness.

Qualifications

• 3–6 years of experience in Accounts Payable (AP).
• Experience in bank reconciliation, payer/vendor reconciliation and close calendars.
• Familiarity with GST, TDS, statutory compliance and ERP systems.

Responsibilities

• Prepare and review bank reconciliation statements for domestic and overseas accounts.
• Book overseas vendor invoices with correct GL, cost centre, entity and currency mapping.
• Apply exchange rates and account for FX gains/losses; ensure tax compliance on payables (TDS/TCS).
• Prepare AP MIS packs, supplier ageing, and payment analytics.
• Coordinate payroll payout and statutory payments; manage vendor master data in ERP.

Skills

AP accounting

Bank reconciliation

ERP systems

Advanced Excel

Education

B.Com / M.Com / MBA (Finance)

CA Inter / CMA Inter preferred

Tools

SAP

Oracle

Microsoft Dynamics

Tally Prime

Job description

Role & responsibilities

2.1 Bank Reconciliation

• Prepare and review daily / weekly / monthly bank reconciliation statements (BRS) for all domestic and overseas bank accounts, including current, EEFC and collection accounts.
• Match bank statement entries against the books, identify unmatched and un-cleared items, and clear reconciling items within defined ageing norms.
• Investigate and resolve long-outstanding items stale cheques, un-credited receipts, bank charges, interest and FX differences and pass corrective entries.
• Maintain bank balance and fund-position tracking to support daily treasury and payment planning.
• Certify month-end bank reconciliations and provide reconciliation workings to auditors with adequate supporting documentation.

2.2 International AP Booking, Bank Booking & Tax Compliance

• Book overseas vendor invoices raw material, trims, freight, agency, , professional and IT services — with correct GL, cost centre, entity and currency mapping.
• Apply the correct exchange rates at booking, payment and period end; compute and account for realised and unrealised foreign exchange gains / losses.
• Account for bank transactions — remittances, bank charges, interest, forward contracts
• Ensure tax compliance on payables: TDS and TCS deduction and deposit, withholding tax on foreign payments, review of tax residency certificates,
• Support GST compliance on the payables side — RCM on import of services, GSTR-2B versus books reconciliation, ITC eligibility review and vendor follow-up for mismatches.
• Assist in preparation of TDS, GST and other statutory returns and in responding to notices and assessment queries relating to payables.

2.3 Monthly Closure & Accrual Booking

• Drive AP activities on the month-end close calendar and complete them within the agreed close timelines.
• Identify and book provisions and accruals for goods received not invoiced (GRNI), services received not billed, freight, job work, utilities, professional fees, rent and other operating expenses.
• Maintain an accrual tracker with supporting basis, and review the reversal and utilisation of prior-month provisions.
• Prepare and review AP-related schedules — vendor ledger, advances to vendors, GRNI, employee reimbursements, prepaid expenses and related balance-sheet accounts.
• Reconcile the AP sub-ledger to the general ledger and resolve differences before books are closed.
• Perform vendor balance confirmation and reconciliation exercises, and clear debit balances and old credit balances.
• Provide schedules, samples and explanations to statutory, internal and tax auditors and close audit observations relating to AP.

2.4 AP MIS & Ageing Reporting

• Prepare and circulate the periodic AP MIS pack — creditors ageing, GRNI ageing, advance ageing, debit balance analysis and open PO / invoice pipeline.
• Report spend analytics by vendor, category, cost centre and entity, along with month-on-month movement and commentary on key variances.
• Track AP KPIs — days payable outstanding (DPO), invoice booking TAT, on-time payment percentage, unbooked invoice count and hold / rejection analysis.
• Prepare the outflow forecast and payment plan feeding into the cash-flow and treasury projection.
• Automate and standardise recurring AP reports through advanced Excel (pivots, lookups, Power Query) and ERP report builders.

2.5 Weekly Vendor Payout & Payout Ageing

• Run the weekly vendor payment cycle — prepare the payout proposal based on due dates, credit terms, ageing buckets and approved priority.
• Circulate the weekly vendor ageing and payout schedule for management review and approval before release.
• Validate payment runs for three-way match, duplicate payments, TDS deduction, advance adjustment and bank detail accuracy before uploading to the banking portal.
• Release payments through NEFT / RTGS / cheque / wire transfer and ensure timely accounting and acknowledgement to vendors.
• Manage the vendor helpdesk — respond to payment queries, share payment advice and TDS certificates, and resolve disputes with the commercial and procurement teams.

2.6 Vendor Onboarding & Master Data Management

• Manage the vendor onboarding process — collection and verification of the vendor registration form, , bank details and cancelled cheque, and W-8 / W-9 / tax forms for overseas vendors.
• Validate vendor details against, Specially Band account before code creation.
• Create, update and deactivate vendor master records in the ERP with correct payment terms, currency, tax codes, TDS sections and GL defaults.
• Maintain strict control over master data changes — maker-checker discipline, documented approvals and a complete change‑log audit trail, particularly for bank‑detail amendments.
• Conduct periodic vendor master hygiene reviews to identify duplicates, dormant codes and incomplete records, and drive cleanup.
• Track MSME vendors and monitor compliance with statutory payment timelines and related disclosure requirements.

2.7 Weekly / Monthly Payroll Payout

• Coordinate with the HR / payroll team to receive and validate the payroll register for weekly (contract / wage) and monthly (staff) payroll cycles.
• Verify payroll payout files — headcount, net pay totals, bank details and control totals — against approved payroll input before release.
• Execute payroll disbursement through the banking portal within committed pay dates and confirm successful credits and failure re‑processing.
• Book payroll and related journal entries — salary cost, statutory deductions, employer contributions and payroll accruals — and reconcile the payroll ledger to the GL.
• Ensure timely payment of statutory dues linked to payroll (PF, ESIC, PT, TDS on salary) in coordination with the compliance team.
• Process employee reimbursements, travel advances and full‑and‑final settlements in line with company policy, and maintain confidentiality of payroll data at all times.
• Controls & Process Governance
• Operate the AP process in line with the delegation‑of‑authority matrix and documented SOPs; ensure every payment carries the required approvals.
• Maintain audit‑ready documentation for all bookings, payments and master data changes.
• Identify process gaps and drive automation and control improvements in invoice processing, approval workflow and payment release.

Skills & Competencies

Technical

• Strong working knowledge of AP accounting, bank reconciliation and month‑end close.
• Practical exposure to foreign remittance compliance including.
• Hands‑on ERP experience — SAP / Oracle / Microsoft Dynamics / Tally Prime; experience with AP automation tools is an advantage.
• Advanced MS Excel — pivot tables, lookups, Power Query, large‑data reconciliation and MIS modelling.
• Understanding of multi‑entity, multi‑currency accounting and intercompany transactions.

Behavioural

• High accuracy and attention to detail with strong ownership of timelines.
• Ability to work to a fixed close and payout calendar under pressure.
• Clear communication and confident coordination with vendors, bankers, auditors, procurement and HR.
• Integrity and discretion in handling payment and payroll information.
• Process‑improvement mindset with a bias for automation and standardisation.
• Key Performance Indicators

Key Interfaces

Internal: Procurement & Sourcing, Commercial / Import, Stores & Warehouse, HR & Payroll, Treasury, Taxation, Internal Audit, Business Finance.

External: Domestic and overseas vendors, bankers, statutory and internal auditors, tax consultants.

Experience — 3–6 years in Accounts Payable, preferably in apparel / retail / or a multi‑entity international setup Qualification — B.Com / M.Com / MBA (Finance); CA Inter / CMA Inter preferred

• Employment type — Full‑time
• Timing — Us working Hours

Preferred candidate profile

We are looking for an experienced Accounts Payable professional who can do:

• Bank reconciliation closure — All accounts reconciled Weekly / Daily ; no unexplained item beyond 30 days
• Month‑end AP close — AP schedules and accruals completed within the agreed close calendar
• Invoice booking TAT — Invoices booked within the agreed turnaround from receipt
• On‑time vendor payout — Weekly payout run released as per approved schedule
• Payroll disbursement — 100% on‑time and error‑free credit on every pay cycle
• Statutory compliance — Nil delay / interest on TDS, GST and foreign remittance filings
• Vendor master accuracy — Zero unauthorised master changes; periodic hygiene review completed
• MIS delivery — AP ageing and MIS pack circulated on the agreed date each cycle