Assistant Facility Manager

Jones Lang LaSalle Incorporated; Mumbai; On-site; INR 1,200,000 - 2,200,000; Full time

Job summary

Jones Lang LaSalle in Mumbai is seeking an experienced Facilities/M&E maintenance professional to support the Chief Engineer and manage electrical, mechanical, life safety systems and BMS operations. The role emphasizes preventive maintenance, documentation, and timely reporting to ensure 100% uptime of critical facilities.

The ideal candidate has a Diploma/BE/BTech in electrical or mechanical engineering with 5+ years of relevant experience, and is comfortable working on-site for a 48-hour

Qualifications

• Diploma/BE/BTech in electrical or mechanical engineering.
• 5+ years of facilities/M&E maintenance experience.
• On-site location in Mumbai, 48 scheduled weekly hours.

Responsibilities

• Support FM with the Chief Engineer to manage M&E installations and life safety systems.
• Prepare critical spares lists and maintain inventory at sites.
• Implement preventive maintenance programmes to reduce unexpected failures.
• Review maintenance practices of M&E contractors for quality alignment.
• Maintain logbooks, checklists and PPM schedules for M&E installations.
• Manage downtime/breakdowns and coordinate with vendors.
• Ensure PPE, LOTO compliance and issue necessary work permits.
• Generate service maintenance reports and keep 360 tool records up to date.
• Liaise with landlords for utilities, lighting, water tanks and lift health.

Skills

M&E maintenance

Vendor management

Documentation

Safety compliance

Education

Diploma / BE / B. Tech in electrical / mechanical

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Responsibilities

• Support the FM with dotted line to Chief Engineer in managing the Mechanical, Electrical, Plumbing installations, Life Safety system, BMS within the facility
• Responsible for preparation of critical spares list for all installations as per manufacturer’s recommendations and plan and maintain the required inventory at sites at all time where the maintenance is carried out with in-house teams
• Implement and oversee the pre-emptive maintenance programme to reduce the risk of sudden failures of critical equipment
• Assist the AEM to review the maintenance/service practices of M&E Contractors to deliver quality work practices in line with the manufacturer recommendations
• Maintain the logbooks, checklists and PPM schedules for all M & E installations
• Manage Downtime/ Breakdowns
• Arrange for ad-hoc M&E set ups as per the client requirement from time to time
• Ensure the contractors follow the house rules at all times and the projects are handled with minimum inconvenience to the Client
• Responsible to handle the shifts independently on all Engineering related matters
• Responsible for daily reporting on M & E to the AEM
• Generate Service maintenance reports on office equipment
• Responsible for Purchasing and maintaining of spares and consumables, ensure minimum stock required maintained at all times.
• Generate Downtime and breakdown incident reports.
• Complete track of inspection, work orders and updation and closure in 360 tool with proper evidences or supporting documents.
• Request for raising ITSM based on PM work orders scheduled and notify respective vendor in advance Liaison with landlord for utility, common area lighting, water tank levels, domestic, fire, status of lift health to ensure 100% uptime
• Strictly adhere to the usage of PPEs and LOTO at all time by in-house as well as vendor Issuance of necessary work permits for vendors Maintaining of various registers - Green card, Fire isolation / deisolation, LOTO, complaints, etc.
• Rounds to be taken daily of critical areas and ensure that observations are recorded in Inspection tab
• Ensure compliance to all GRE OE standards and signoff.
• Ensure up keep of office maintained, liaise with soft service team, for the same
• Ensure strict adherence by the technicians on their deliverables
• Project coordination – with vendors /soft services/others
• Aware of the maintenance cost/maintain a tracker
• Vendor management end to end
• Maintain cordial relationship with team and employees
• Well aware of escalation process
• Incident report – detailed report with RCA
• Understanding of the AMC contracts /SLA
• Ensure all work orders/inspections is closed/carried out regularly
• Ensure the hand over and take over work activities during shift change over between technicians/BMS and amongst AFM’s MIS and report generation as and when required
• Ensure customer complaints are attended during shift time including soft services
• Responsible to ensure housekeeping is well maintained during shift time in coordination with soft service team

Key Competencies

• Diploma / BE / B. Tech in electrical / mechanical
• 5+ years of experience / 3 years in case of BE
• Location: On-site –Mumbai, MH
• Scheduled Weekly Hours: 48

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

Please direct any other general recruiting inquiries to our Contact Us page >

Equal Opportunity Employer

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.

If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation.

About JLL

At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world.

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM.

JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated.

For further information, visit jll.com.