Assistant Event Manager

SmartQ; Bengaluru; On-site; INR 900,000 - 1,400,000; Full time

Job summary

SmartQ, a pioneering food-tech leader, is seeking an Assistant Events Manager in Bengaluru. You will own the complete event lifecycle from planning and execution to post-event evaluation, ensuring seamless delivery and impactful experiences for global clients.

You will excel in stakeholder management, strategic thinking, and delivering client-focused events across corporate settings, hospitals, universities, and food courts. This role offers growth in a fast-paced, tech-enabled environment.

Qualifications

• Bachelor's degree required or equivalent in relevant field.
• 3+ years of experience in event management or related roles.
• Proficiency in MS Excel, PowerPoint, and event management tools.
• Good communication and interpersonal skills.
• Knowledge of compliance, safety, and risk management.

Responsibilities

• Plan and execute events from pre-event prep through post-event closure.
• Coordinate with internal teams, vendors, venues, and stakeholders for smooth execution.
• Manage multiple events simultaneously and meet deadlines.
• Prepare event plans, schedules, MIS reports, and related documentation.
• Monitor requirements, ensure quality, safety, and regulatory compliance.
• Track event expenses and maintain accurate cost records.
• Support on-ground operations and handle last-minute changes.
• Assist popup calendar planning and onboarding of vendors.

Skills

Interpersonal skills

Communication skills

Education

Bachelor's degree in Event Management, Hospitality, Business Administration, Operations, or a related field

Tools

MS Excel

PowerPoint

Event management tools

Job description

SmartQ is redefining how the world experiences food. As a next-generation food-tech innovator, we solve real operational challenges through empathy-led insights and powerful technology. Our mission is clear: to elevate everyday dining into a seamless and meaningful experience.

In the last decade, we’ve transformed cafeteria and food operations across industries with scalable, cutting-edge solutions. Operating in 14 countries and backed by Compass Group- a $60B global foodservice leader SmartQ continues to push the boundaries of what modern food-tech can achieve.

Since our inception in 2015, we’ve become a trusted partner for corporates, hospitals, universities, and food courts worldwide. With a bold vision to become the world’s largest B2B food-tech company, we connect people through exceptional food experiences powered by advanced technology. Today, we proudly serve 400+ global clients, including leaders like Google, HSBC, Amazon, and Wells Fargo.

At the heart of SmartQ is a culture shaped by four core pillars:

Great People | Great Food | Great Experience | Greater Good

These values inspire collaboration, innovation, humility, and a relentless pursuit of excellence.

To dive deeper into what drives us, explore our cultural pillars on the SmartQ LinkedIn ‘Life’ page. It offers an authentic glimpse into the journey you could be part of: https://www.linkedin.com/company/smartq-bottlelabs/life/cdc290f8-ff81-4e7f-9c96-37d842f936c4/?viewA…

As an Assistant Events Manager at SmartQ, you will lead the complete event lifecycle, from planning and execution to post-event evaluation, ensuring seamless delivery and impactful experiences. Strong stakeholder management, strategic thinking, and a deep understanding of client needs will set you apart.

If you’re a results-driven professional eager to create meaningful impact in the world of food and technology, join us and be part of our growing global journey.

• Assist in planning and executing events from pre-event preparation through post-event closure.
• Support the Events Manager in coordinating event schedules, logistics, manpower, vendors, venues, and operational requirements.
• Manage multiple event activities simultaneously and ensure timely completion of assigned tasks.
• Coordinate with internal teams, vendors, event agencies, venues, and other stakeholders for smooth event execution.
• Assist with Popup Calendar planning, scheduling, and coordination of popup events.
• Support the vendor onboarding process, including documentation, compliance requirements, approvals, and coordination.
• Assist in preparing event plans, checklists, schedules, presentations, MIS reports, and other event-related documentation.
• Monitor event requirements and ensure all deliverables are completed as per agreed timelines and quality standards.
• Support on-ground event operations and resolve operational issues or last-minute changes effectively.
• Assist in tracking event expenses and maintaining accurate records of event-related costs.
• Ensure adherence to safety, compliance, quality, and risk-management requirements during events.
• Coordinate with vendors to ensure timely delivery of services, materials, and equipment.
• Collect event feedback and support post-event reviews to identify areas for improvement.

Required Qualifications

• Bachelor's degree in Event Management, Hospitality, Business Administration, Operations, or a related field.
• 3+ years of experience in event management, event operations, hospitality, corporate events, or a similar role.
• Prior experience in event coordination, vendor management, and on-ground event execution will be preferred.
• Proficiency in MS Excel, PowerPoint, and event management tools.
• Basic knowledge of compliance, safety, and risk management.
• Good communication and interpersonal skills.

Message from CEO:

We've come to realize that we're not merely in the B2B Food service industry; we're in the business of 'Capturing Hearts.' We find ourselves in a unique position to turn ordinary, mundane corporate cafeterias into places of pure delight, where individuals can freely express themselves, find inspiration, and share happiness. Such a profound transformation opportunity is a rare gift, where the purpose of our enterprise transcends the ordinary. If this vision resonates with you, we invite you to join us in our mission to spread joy and happiness in a world weighed down by stress and pressure. Together, let's play our part in making this world a more beautiful place