AP Executive

Topsource Infotech Solutions; Mumbai; On-site; INR 350,000 - 550,000; Full time

Job summary

Topsource Infotech Solutions in Mumbai (Thane area) seeks an Accounts Payable Executive to ensure timely and accurate processing of supplier invoices and staff expenses. You will maintain supplier records and support month-end close with a focus on accuracy.

The role requires strong Excel skills and experience with ERP systems (SAP/Oracle/NetSuite), plus excellent communication in an English-speaking corporate environment.

Qualifications

• Prior Accounts Payable or similar finance experience in an English-speaking corporate environment.
• Strong attention to detail and accuracy.
• Proficient with MS Excel and other MS Office applications.

Responsibilities

• Process supplier invoices, credit notes, and staff expense claims in line with company procedures.
• Match invoices to purchase orders and delivery notes, resolving discrepancies promptly.
• Process credit card and expense returns.
• Manage supplier statement reconciliations and resolve outstanding queries.
• Prepare and process weekly and monthly payment runs.
• Maintain accurate supplier records, ensuring bank details and tax information are up to date.
• Support month-end closing activities, including accruals and reporting.
• Ensure adherence to internal controls and audit requirements.
• Communicate effectively with suppliers and internal stakeholders to resolve payment and invoice issues.
• Assist with system improvements and process automation initiatives.

Skills

Attention to detail

Communication

Multitasking

Education

Finance qualification (in progress)

Tools

SAP

Oracle

NetSuite

Job description

Job Location

Thane, Mumbai

Role Overview

The Accounts Payable Executive is responsible for ensuring that all supplier invoices and employee expenses are processed accurately and on time. The role involves maintaining strong relationships with suppliers, ensuring compliance with company policies, and supporting the finance team in delivering accurate financial information.

Responsibilities

• Process supplier invoices, credit notes, and staff expense claims in line with company procedures.
• Match invoices to purchase orders and delivery notes, resolving any discrepancies promptly.
• Process credit card and expenses returns.
• Manage supplier statement reconciliations and resolve outstanding queries.
• Prepare and process weekly and monthly payment runs.
• Maintain accurate supplier records, ensuring bank details and tax information are up to date.
• Support month‑end closing activities, including accruals and reporting.
• Ensure adherence to internal controls and audit requirements.
• Communicate effectively with suppliers and internal stakeholders to resolve payment and invoice issues.
• Assist with system improvements and process automation initiatives.

Preferred Candidate Profile

• Previous experience in an Accounts Payable or similar finance role within an English speaking corporate environment.
• Strong attention to detail and accuracy.
• Good knowledge of accounting systems (e.g., SAP, Oracle, NetSuite, or similar ERP).
• Proficiency in Microsoft Excel and other MS Office applications.
• Excellent communication and problem‑solving skills.
• Ability to manage multiple priorities and meet deadlines.

Desirable

• Experience in a shared services or multi‑entity environment.
• Understanding of VAT and basic accounting principles.
• Studying toward a finance qualification.