AM/Manager - Administration Job ID: 370214

Swiss Beauty LLC; India; On-site; INR 600,000 - 900,000; Full time

Job summary

Swiss Beauty LLC in India is seeking an Assistant Manager – Administration to oversee daily operations, vendor management, and facility services. The ideal candidate will have a Bachelor's degree, preferably an MBA, and 5–8 years of experience in similar fields.

The role involves ensuring smooth functioning of operations while focusing on cost efficiency and compliance. Strong skills in facility management, vendor negotiation, and budget tracking are essential for success in this position.

Qualifications

• 5–8 years of experience in Administration, Facility Management, or Corporate Services.
• Experience in FMCG, Retail, Cosmetics, or Consumer Goods industry preferred.

Responsibilities

• Manage office administration activities and ensure smooth day-to-day operations.
• Oversee housekeeping, security, pantry, transportation, and facility services.
• Monitor office space utilization and workplace readiness.
• Identify, evaluate, and manage administrative service vendors.
• Coordinate domestic and international travel bookings.

Skills

Facility Management

Vendor Management

Administration Operations

Budget Management

Asset Management

Travel & Event Management

Procurement Coordination

MS Office (Excel, PowerPoint, Word)

Communication & Negotiation Skills

Problem Solving & Stakeholder Management

Education

Bachelor's degree in Business Administration or related field

MBA/PGDM preferred

Job description

About us

Welcome to Swiss Beauty, the fastest-growing beauty and cosmetics brand in India. Established in 2013, Swiss Beauty aims to be the ultimate companion and BFF of every makeup lover, transforming beauty routines into extraordinary experiences. With a focus on Indian beauty needs, we merge global cosmetic standards with our expertise to create highly innovative, long-lasting, and comfortable products. Our mission is to elevate beauty to Swiss standards and offer game-changing products that set new benchmarks in the industry. We believe that makeup knows no boundaries and is for everyone. Join us on this remarkable journey as we redefine beauty norms and celebrate individuality.

Position Summary

The Assistant Manager – Administration will oversee day-to-day administrative operations, facility management, vendor coordination, travel management, office infrastructure, and employee support services. The role ensures smooth functioning of office operations while maintaining cost efficiency, compliance, and high service standards.

Key Responsibilities

Administration & Facility Management

• Manage office administration activities and ensure smooth day-to-day operations.
• Oversee housekeeping, security, pantry, transportation, and facility services.
• Ensure office infrastructure is maintained in excellent condition.
• Monitor office space utilization and workplace readiness.

Vendor Management

• Identify, evaluate, and manage administrative service vendors.
• Negotiate contracts and service agreements.
• Track vendor performance and SLA compliance.
• Process vendor invoices and coordinate payments with Finance.

Asset & Inventory Management

• Maintain records of office assets and administrative inventory.
• Monitor procurement of office supplies, stationery, and consumables.
• Conduct periodic asset verification and audits.

Travel & Event Coordination

• Coordinate domestic and international travel bookings.
• Arrange accommodation, transportation, and logistics for employees and visitors.
• Support corporate events, meetings, conferences, and employee engagement activities.

Compliance & Safety

• Ensure compliance with company policies and statutory requirements related to administration.
• Coordinate health, safety, and workplace security initiatives.
• Support audits and documentation requirements.

Budget & Cost Control

• Prepare and monitor administration budgets.
• Track expenses and identify cost-saving opportunities.
• Generate MIS reports related to administrative operations.

Stakeholder Coordination

• Work closely with HR, Finance, Procurement, IT, and Operations teams.
• Provide administrative support to leadership and business functions.
• Handle employee queries related to office facilities and services.

Required Qualifications

• Bachelor's degree in Business Administration, Management, or related field.
• MBA/PGDM preferred.
• 5–8 years of experience in Administration, Facility Management, or Corporate Services.
• Experience in FMCG, Retail, Cosmetics, Manufacturing, or Consumer Goods industry preferred.

Key Skills

• Facility Management
• Vendor Management
• Administration Operations
• Budget Management
• Asset Management
• Travel & Event Management
• Procurement Coordination
• MS Office (Excel, PowerPoint, Word)
• Communication & Negotiation Skills
• Problem Solving & Stakeholder Management

Key Competencies

• Strong organizational skills
• Attention to detail
• Cost-conscious mindset
• Leadership and team coordination
• Ability to manage multiple priorities
• Service-oriented approach