Administrative Manager

Qubix Technologies; Bengaluru; On-site; INR 700,000 - 1,000,000; Full time

Job summary

Qubix Technologies in Bengaluru is seeking an Administrative Manager to oversee daily office operations, facilities, vendor coordination, travel management, and compliance.

You will support employees, manage records, handle reimbursements via Zoho Expense, and collaborate with Finance to ensure smooth workflows while maintaining a well-organized workplace.

Qualifications

• 5+ years of experience in Office Administration or Facilities Management.
• Strong vendor management and office operations experience.
• Proficient in expense management and documentation processes.
• Excellent coordination, communication, and problem-solving skills.
• Able to multitask and manage multiple stakeholders effectively.

Responsibilities

• Oversee day-to-day administrative operations across the office.
• Maintain office supplies, pantry, stationery, and resources; manage documentation and reporting.
• Coordinate with vendors for supplies, maintenance, and payments; process invoices and bills.
• Support HR onboarding, attendance, leaves, and office support staff records.

Skills

Vendor management

Office operations

Expense management

Communication

Multitasking

Tools

Zoho Expense

Microsoft Office

Job description

Qubix Technologies is a leading provider of Audio Visual (AV), Information Technology (IT), Information Communication Technology (ICT), and Lighting solutions with a legacy dating back to 1984. We design, build, and support immersive technology ecosystems for living, working, education, hospitality, large venues, and experience spaces across India and the Asia-Pacific region. Our capabilities span multi-discipline technology design consulting, system integration, managed services, project execution, and ongoing support — all aimed at delivering seamless, future-ready audiovisual experiences.

About the Role

Qubix Technologies is looking for an Administrative Manager to ensure the smooth functioning of our office operations and workplace infrastructure. This role will be responsible for managing office administration, facilities, vendor coordination, employee support, travel management, and administrative compliance while ensuring an efficient and well-organized work environment.

Key Responsibilities

Office Operations & Administration

• Ensure smooth day-to-day administrative operations across the office.
• Maintain office supplies, pantry, stationery, and workplace resources.
• Manage office documentation, records, and administrative reporting.
• Maintaining of all office equipment without any breakdown
• Coordinate with vendors for office supplies, maintenance, rentals, utility services, and other administrative requirements.
• Process vendor invoices, rent payments, utility bills, and office-related expenses.

Finance & Administrative Coordination

• Manage petty cash, corporate credit card expenses, and administrative reimbursements.
• Coordinate with Finance for vendor payments and expense tracking.
• Process and verify employee reimbursement claims through Zoho Expense, ensuring timely approvals and settlements.

Employee Support

• Support employees with administrative requirements to ensure a seamless workplace experience.
• Coordinate food/lunch arrangements, office logistics, and other employee support activities.
• Assist HR with onboarding by arranging ID cards, SIM cards, uniforms.
• Maintain attendance, leave, and overtime records of office support staff (office boys and drivers) and share the required inputs with HR.

Travel Compliance & Asset Management

• Coordinate travel bookings, accommodation, and travel-related expenses.
• Maintain records of fixed assets and office inventory.
• Act as the primary point of contact (POC) for employee insurance, including enrolment, additions, deletions, and employee queries.
• Ensure timely completion of administrative tasks while maintaining compliance with company processes.

What We're Looking For

• 5+ years of experience in Office Administration or Facilities Management.
• Strong experience in vendor management and office operations.
• Good understanding of expense management, documentation, and administrative processes.
• Proficient in Microsoft Office and Zoho applications.
• Excellent coordination, communication, and problem-solving skills.
• Ability to multitask and manage multiple stakeholders effectively.

Life at Qubix

Qubix Technologies is led by Rhythm Arora (CEO & CTO) (linkedin.com/in/rhythmarora) and Ritika Arora (COO) (linkedin.com/in/ritika-arora-a0468132). The company is driven by a culture of collaboration, accountability, and continuous learning, where strong teamwork and clear communication are key to delivering successful projects.

At Qubix, you’ll work on diverse and meaningful technology projects, gain hands-on exposure to real-world AV systems, and grow alongside experienced professionals in a supportive environment. We offer competitive compensation, opportunities for skill development, and a workplace where your contributions are valued.