Administrative Assistant

Trinet Group; Rupnagar; On-site; INR 300,000 - 540,000; Full time

Job summary

TriNet is seeking an Administrative Assistant to leverage AI to perform high-volume, standardized administrative tasks with accuracy and efficiency. You will join a centralized support team serving all leaders and departments, with a clear development pathway to become a strategic EA through training, mentorship, and exposure to leadership.

This in-office role emphasizes meticulous calendar management, travel coordination, expense processing, policy communication, and cross-functional

Qualifications

• Associate degree preferred.
• 2–4 years of related experience typically required.
• Strong customer service & organizational skills required.

Responsibilities

• Expense report management: process, reconcile, submit using expense systems.
• Travel coordination: book domestic and international travel, provide itineraries.
• Purchasing & procurement: process requests and reconcile PCard.
• Distribution lists: create and maintain email lists across departments.
• Reporting: generate routine reports and maintain documentation.
• Communicate policy changes to Corporate Administration.

Skills

Customer service

Highly organized

Sense of urgency

Discretion & confidentiality

Process improvement

Attention to detail

Communication skills

Professional ethics

MS Office Suite (Teams/OneDrive/OneNot

Adaptability

Willingness to learn

Education

Associate degree preferred

Tools

Microsoft Office Suite

Teams

OneDrive

OneNote

Job description

Job Summary

The Administrative Assistant (AA) will be responsible for utilizing AI to execute high-volume, standardized administrative tasks with accuracy and efficiency and operate within a metrics-driven model that tracks response times, completion rates, and service quality. The AA will be on a team providing centralized support in service of all leaders / departments at TriNet, gaining broad organizational knowledge and cross-functional expertise, with a structured development pathway to become a strategic EA through training, mentorship, and exposure to leadership

Responsibilities

• Expense Report Management: Process, reconcile, and submit expense reports using TriNets expense management systems
• Travel Coordination: Book domestic and international travel including flights, hotels, ground transportation as directed, provide complete itineraries and add to leader calendars
• Purchasing Procurement: Execute purchasing requests and manage purchase card reconciliation
• Distribution Lists Management: Create, maintain, and update email distribution lists across departments and leadership teams
• Reporting Documentation: Generate routine reports, maintain documentation, and ensure accurate record-keeping for administrative processes
• Be knowledgeable of and help communicate policy changes to Corporate Administration team
• Utilize AI in every aspect of work
• Assist in creation of SOPs, intranet page.
• Coordinates travel and special projects as requested
• General administrative work: Heavy calendaring, purchasing within policy guidelines using a department Purchase Card, including expense validation, updating, and creating department process documentation within a central repository, event planning (dinners, happy hours, etc.)
• Proactively manage outstanding action items to ensure responsiveness and follow through on commitments / asks
• Interact extensively with administrative professionals within the Corporate Administration team as well as within other departments/organizations
• Assists management with administrative tasks including preparing various reports detailing administrative information.
• Other projects and responsibilities may be added at the manager s discretion.
• Performs other duties as assigned
• Complies with all policies and standards

Education Qualifications

• Associate s degree preferred

Experience Qualifications

• Typically requires general education, vocational training and/or on-the-job training, plus a minimum of 2 - 4 years of related experience.

Skills and Abilities

• Leads with a customer service approach and highly organized manner
• Sense of urgency to accomplish tasks, both assigned and self-discovered
• High level of discretionary judgment and confidentiality
• Identify opportunities for process simplification and efficiency improvements
• Maintain high attention to detail and accuracy in all work
• Excellent verbal and written communication skills as well as the ability to communicate with colleagues at all levels within the organization
• A demonstrated dedication to high professional ethical standards and a diverse workplace
• Proficient in Microsoft Office Suite including Teams OneDrive and One Note
• Ability to adapt to a fast paced continually changing business and work environment while managing multiple priorities
• A keen interest in how our business is run, and a thirst to learn every day

Travel Requirements

• Minimal

Work Environment

• Work in a clean, pleasant, and comfortable office work setting. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable persons with disabilities to perform the essential functions.
• This position is 100% in office.