Administrative Assistant

Threadneedle group; India; On-site; INR 1,200,000 - 1,800,000; Full time

Benefits offered by this job

Full-Time

Timings: 4:45p-1:15a

India Business Unit: AWMPO AWMP’s Pres

Job summary

Ameriprise India LLP is seeking an experienced Executive Assistant to support senior leaders and manage their office operations from India. The role involves calendar control, travel coordination (domestic and international), meeting preparation, and liaison with stakeholders across geographies.

Strong MS Office skills and clear communication are essential. You will work in a fast-paced environment, ensuring timely delivery of agendas and reports, while maintaining confidentiality and

Qualifications

• Experience supporting senior leaders or executives.
• Excellent written and verbal communication across levels.
• Ability to drive results through others and manage competing priorities.
• Strong calendar coordination with multiple time zones.
• Proficiency in MS Office and presentation creation.

Responsibilities

• Directly support senior leaders to ensure efficient office management.
• Manage calendars, travel arrangements, and meet scheduling across geographies.
• Prepare materials, agendas, and talking points for meetings.
• Coordinate communications and liaise with internal and external stakeholders.
• Track action items and summarize reports as required.

Skills

Executive support

Calendar management

Email management

Travel coordination

Education

Bachelor's/Master's degree

Tools

MS Office

Outlook

PowerPoint

Excel

Job description

About Our Company

Ameriprise India LLP has been providing client based financial solutions to help clients plan and achieve their financial objectives for 20 years. We are part of Ameriprise Financial Inc., a US financial planning company headquartered in Minneapolis with a global presence and diversified financial services leader with more than $1.5 trillion in assets under management, administration and advisement as of year-end 2024. The firm’s focus areas include Asset Management and Advice, Retirement Planning and Insurance Protection.

Be part of an inclusive, collaborative culture that rewards you for your contributions, and work with other talented individuals who share your passion for doing great work. You’ll also have plenty of opportunities to make your mark at the office and a difference in your community. So, if you're talented, driven and want to work for a strong, ethical company that cares, take the next step and create a career at Ameriprise India LLP.

Job Description

Directly support Senior Leaders to ensure effective management of all accountabilities that support the executive office. This includes communications, set business agendas, regular interaction with the Executive's direct reports, manage the office, and take on specific assignments and ensure deliverables are met. Manage calendar of multiple leaders/advisors/team across geographies/time zone to coordinate variety of meetings. Coordinate travel arrangements (Domestic or International) and reservations, as needed. Expense submission for the leader and the team.

Key Responsibilities

• Should be able to work independently on behalf of leader to Identify, delegate and take action on emails on a daily basis.
• Liaison with corporate colleagues, employees, advisors, external clients on behalf of the Leader's office.
• Take ownership to prepare materials and agendas for daily, weekly, monthly team meetings and TownHalls.
• Prepare presentations, communications, and talking points for the Leader as needed.
• In the absence of the Leader, manage interactions with advisors, corporate leaders, employees and external clients.
• Calendar management, requiring interaction with multiple leaders/ teams and assistants across geographies/ time zones to coordinate a variety of meetings.
• Managing expense submission for the leader and their teams
• Help in coordinating travel arrangements (Domestic or International) and reservations, as needed.
• Track action items, summarize miscellaneous reports / documents, as and when required.

Required Qualifications

• Relevant experience in managing an executive’s office, scheduling or voice process.
• Exceptional at developing communications- ability to synthesize information, write for understanding at all levels of the organization.
• Experience influencing at all levels of the organization; proven ability to drive results through others.
• Proven ability to work under pressure with undefined processes, tight deadlines and frequently changing priorities.
• Ability to work with teams, leaders in a virtual environment.
• Calendar management skills, including the coordination of complex executive meetings.
• Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook.
• Bachelor’s/Master’s degree in any discipline

Preferred Qualifications

• Full-Time/Part-Time Full time
• Timings (4:45p-1:15a)
• India Business Unit AWMPO AWMP&S President's Office
• Job Family Group Business Support & Operations

Ameriprise India LLP is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, genetic information, age, sexual orientation, gender identity, disability, military status, veteran status, marital status, pregnancy, family status or any other basis prohibited by law.

We are committed to fostering an inclusive and accessible recruitment process for individuals with disabilities. If you require a reasonable accommodation to participate in the application or interview process, speak to your recruiter to discuss how we can support you.