Administrative Assistant

JLL; India; On-site; INR 1,500,000 - 2,800,000; Full time

Job summary

JLL is seeking a highly proactive Executive Assistant to the Regional Head in Bengaluru. The role thrives on strategic partnership, coordinating priorities, and ensuring key business initiatives move forward in a fast-paced environment.

You will manage calendars, travel, and cross-functional tasks for multiple leaders, while maintaining discretion, professionalism, and strong stakeholder management. On-site Bengaluru location with 48 weekly hours.

Qualifications

• Bachelor's degree in business administration or related field.
• 5-10 years of relevant experience as an Executive Assistant or similar role.
• Proven experience supporting CEOs, CXOs, or senior leadership.

Responsibilities

• Calendar management and scheduling for multiple team members and leaders.
• Arrange domestic and international travel, lodging, and ground transportation; manage expense reports.
• Handle routine requests, gather information, and coordinate follow-ups for assigned teammates.
• Set up virtual meetings and conference calls; prepare agendas and presentation materials.
• Support larger team meetings (dept-wide or all-hands) with agendas, materials, attendance tracking, and follow-ups.
• Coordinate events and offsite logistics, including venue research and vendor communication.
• Provide support to multiple managers/departments in a fully remote environment; streamline communication.
• Support additional tasks as needed to assist the leadership team.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder management

Communication

Organizational skills

Independent work

English proficiency

Education

Bachelor's degree in business administration

Management

Tools

Microsoft Office

Google Workspace

Presentation tools

Job description

JLL empowers you to shape a brighter way .

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

We are looking for a highly proactive, organized, and business-minded Executive Assistant to the Regional Head who can operate as a trusted partner and strategic enabler to the leadership team. This is more than a traditional Executive Assistant role. The ideal candidate will work closely with the Regional Head to manage priorities, drive follow-ups, coordinate cross-functional activities, and ensure key business initiatives move forward effectively.

Key Responsibilities

• Calendar Management and Scheduling: Support the coordination of calendars for multiple team members by scheduling meetings, managing recurring appointments, and resolving basic conflicts or overlaps.
• Travel Coordination and Expense Reporting: Arrange Domestic & International travel, including flights, lodging, and ground transportation. Submit and track expense reports to ensure timely processing and compliance with company policies.
• Assistance with Routine Requests: Respond to and complete day-to-day support tasks from assigned team members, including gathering information, preparing simple documents, or coordinating follow-ups as needed.
• Meeting and Call Logistics: Set up virtual meetings and conference calls, send calendar invites, coordinate agendas or presentation materials, and ensure participants have the necessary access and information.
• Departmental Meeting Support: Assist with the planning and coordination of larger team meetings such as department-wide or all-hands meetings. This may include helping with agendas, compiling presentation materials, tracking attendance, and managing follow-up communications.
• Event and Offsite Logistics: Provide support for logistical planning and coordination of team offsites or internal events, including venue research, vendor communication, scheduling, and material preparation.
• Multi-Team Support: Provide reliable and organized support to multiple managers or departments, helping to streamline communication, manage basic workflows, and handle general coordination duties in a fully remote environment.
• Additional Support: Availability to help with tasks from other team members to support overall executive support tasks.

Requirements

• Bachelor's degree in business administration, Management, or a related field
• 5-10 years of relevant experience as an Executive Assistant, Executive Business Partner, or similar role.
• Proven experience supporting CEOs, CXOs, or senior leadership.
• Excellent communication, interpersonal, and stakeholder-management skills.
• Strong business acumen and understanding of organizational priorities.
• Exceptional organizational and time-management abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong ownership, follow-up, coordination, and problem-solving skills.
• High level of discretion, confidentiality, and professional maturity.
• Excellent written and verbal English communication.
• Proficiency in Microsoft Office, Google Workspace, and presentation tools.
• Ability to work independently, anticipate requirements, and exercise sound judgment.

Key Competencies

Strategic Thinking | Business Acumen | Executive Presence | Stakeholder Management | Communication | Confidentiality | Proactive Ownership | Problem Solving | Prioritization | Business Partnering

Ideal Candidate

We are looking for someone who doesn't simply manage the CEO's schedule, but understands the Regional Head's priorities, connects the dots, drives accountability, and helps the organization execute better.

If you are an experienced executive support professional who combines strong organizational skills with business judgment, ownership, and strategic thinking, we would be keen to hear from you.

Location

On-site -Bengaluru, KA

Scheduled Weekly Hours

48

AtJLL harnesses the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns to the specific requirements of the role you’re pursuing.

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