Securities Services - Company Secretary Associate

JPMorganChase; Mumbai; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

JPMorganChase is seeking an Associate in its Security Services Company Secretary team to provide end-to-end governance support across board and shareholder activities. You will ensure high-quality documentation, accurate minutes, and timely follow-up on actions, coordinating calendars and agendas with clients and stakeholders.

You will manage statutory/regulatory filings across EMEA jurisdictions, maintain robust document controls, and support audits and risk processes.

Qualifications

• Experience providing corporate governance / company secretarial support to boards and committees.
• Proven ability to draft meeting minutes, action logs, and written resolutions.
• Working knowledge of statutory and regulatory requirements impacting governance activities.
• Experience preparing AGM/OGM notices and supporting shareholder meeting processes.
• Experience coordinating EGMs with external stakeholders (e.g., legal advisors, notaries).
• Experience preparing statutory and regulatory filings across EMEA jurisdictions.
• Strong attention to detail with ability to quality-check governance papers for accuracy/completeness.
• Strong organization and time management to deliver to multiple deadlines.
• Understanding of operational risk processes & controls and ability to identify/remediate issues.
• Ability to maintain databases and document management systems per agreed procedures.

Responsibilities

• Review board and committee papers for completeness, quality, and agenda compliance.
• Prepare board and committee meeting agendas in conjunction with the client.
• Maintain and update board and committee meeting calendars.
• Attend meetings and draft accurate minutes and action lists.
• Draft ad hoc written resolutions as required.
• Prepare notices and ancillary documentation for AGMs/OGMs and draft related minutes.
• Organise EGMs, coordinating with notaries and client legal advisors on documentation.
• Collect and track required signatories in line with legal and regulatory requirements.
• Prepare statutory and regulatory filings across EMEA (Luxembourg, Ireland, UK, Jersey, Guernsey).
• Ensure compliance with operational risk processes/controls and support audit planning and coordination.

Skills

Governance support

Minutes drafting

Regulatory awareness

Time management

Document control

Tools

Document management systems

Job description

Job Description

Associate supporting corporate governance, meetings, filings, and EMEA compliance in Security Services.

Job Description

Associate within the Security Services Company Secretary team you will be responsible for end-to-end corporate governance support across board and shareholder meeting activity, ensuring high-quality documentation, accurate minutes, and timely follow-up on actions. You will coordinate meeting calendars and agendas with clients and stakeholders, while preparing written resolutions and supporting documentation. You will manage statutory and regulatory filings across EMEA jurisdictions and maintain robust document and database controls. You will help ensure adherence to operational risk processes and support audit planning and coordination. You will adopt a client-first approach to consistently meet deadlines and service expectations.

Job responsibilities

• Review board and committee papers for completeness, quality, and agenda compliance.
• Prepare board and committee meeting agendas in conjunction with the client.
• Maintain and update board and committee meeting calendars.
• Attend meetings and draft accurate minutes and action lists.
• Draft ad hoc written resolutions as required.
• Prepare notices and ancillary documentation for AGMs/OGMs and draft related minutes.
• Organise EGMs, coordinating with notaries and client legal advisors on documentation.
• Collect and track required signatories in line with legal and regulatory requirements.
• Prepare statutory and regulatory filings across EMEA (Luxembourg, Ireland, UK, Jersey, Guernsey).
• Ensure compliance with operational risk processes/controls and support audit planning and coordination.

Required Qualifications, Skills and Capabilities

• Experience providing corporate governance / company secretarial support to boards and committees.
• Proven ability to draft meeting minutes, action logs, and written resolutions.
• Working knowledge of statutory and regulatory requirements impacting governance activities.
• Experience preparing AGM/OGM notices and supporting shareholder meeting processes.
• Experience coordinating EGMs with external stakeholders (e.g., legal advisors, notaries).
• Experience preparing statutory and regulatory filings across EMEA jurisdictions.
• Strong attention to detail with ability to quality-check governance papers for accuracy/completeness.
• Strong organization and time management to deliver to multiple deadlines.
• Understanding of operational risk processes & controls and ability to identify/remediate issues.
• Ability to maintain databases and document management systems per agreed procedures.

Preferred Qualifications, Skills and Capabilities

• Qualification in company secretarial/corporate governance (e.g., CGI/ICSA) or equivalent.
• Experience reviewing work of other team members for accuracy and control.
• Experience supporting domiciliation/registered office services (e.g., mailbox monitoring).
• Exposure to governance and filings across Luxembourg, Ireland, UK, Jersey, and Guernsey.
• Confidence attending meetings and acting as proxy holder / providing meeting bureau support.
• Experience supporting audit planning and coordination.

ABOUT US

JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.

About The Team

J.P. Morgan's Commercial & Investment Bank is a global leader across banking, markets, securities services and payments. Corporations, governments and institutions throughout the world entrust us with their business in more than 100 countries. The Commercial & Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.