Administrative Assistant

Jones Lang LaSalle, Inc.; Bengaluru; On-site; INR 1,800,000 - 2,600,000; Full time

Job summary

Jones Lang LaSalle in Bengaluru, KA, seeks an experienced Executive Assistant to the Regional Head. You will manage calendars, coordinate travel, prepare materials, and enable leadership to move key initiatives forward.

Ideal candidates have 5–10 years supporting CEOs or senior leaders, with excellent communication and organization. This on-site role involves cross-functional collaboration and global projects.

Qualifications

• 5–10 years of relevant experience as an Executive Assistant or similar role.
• Proven experience supporting CEOs, CXOs, or senior leadership.
• Excellent communication, interpersonal, and stakeholder-management skills.
• Strong business acumen and understanding of organizational priorities.
• Exceptional organizational and time-management abilities.

Responsibilities

• Calendar management and scheduling for multiple team members and leaders.
• Travel coordination and expense reporting for domestic and international trips.
• Assist with routine requests and coordinate follow-ups as needed.
• Set up virtual meetings, send invites, coordinate agendas, and share materials.
• Support departmental meetings, offsites, and cross-team coordination.
• Provide multi-team support in a fully remote environment.
• Perform additional tasks to support executive team.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder management

Communication

MS Office / Google Workspace

Education

Bachelor’s degree in business administration

Tools

Microsoft Office

Google Workspace

Presentation tools

Job description

JLL empowers you to shape a brighter way

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them tothrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

We are looking for a highly proactive, organized, and business-minded Executive Assistant to the Regional Head who can operate as a trusted partner and strategic enabler to the leadership team.

This is more than a traditional Executive Assistant role. The ideal candidate will work closely with the Regional Head to manage priorities, drive follow-ups, coordinate cross-functional activities, and ensure key business initiatives move forward effectively.

Key Responsibilities

• Calendar Management and Scheduling: Support the coordination of calendars for multiple team members by scheduling meetings, managing recurring appointments, and resolving basic conflicts or overlaps.
• Travel Coordination and Expense Reporting: Arrange Domestic & International travel, including flights, lodging, and ground transportation. Submit and track expense reports to ensure timely processing and compliance with company policies.
• Assistance with Routine Requests: Respond to and complete day-to-day support tasks from assigned team members, including gathering information, preparing simple documents, or coordinating follow-ups as needed.
• Meeting and Call Logistics: Set up virtual meetings and conference calls, send calendar invites, coordinate agendas or presentation materials, and ensure participants have the necessary access and information.
• Departmental Meeting Support: Assist with the planning and coordination of larger team meetings such as department-wide or all-hands meetings. This may include helping with agendas, compiling presentation materials, tracking attendance, and managing follow-up communications.
• Event and Offsite Logistics: Provide support for logistical planning and coordination of team offsites or internal events, including venue research, vendor communication, scheduling, and material preparation.
• Multi-Team Support: Provide reliable and organized support to multiple managers or departments, helping to streamline communication, manage basic workflows, and handle general coordination duties in a fully remote environment.
• Additional Support: Availability to help with tasks from other team members to support overall executive support tasks.

Requirements

• Bachelor’s degree in business administration, Management, or a related field
• 5–10 years of relevant experience as an Executive Assistant, Executive Business Partner, or similar role
• Proven experience supporting CEOs, CXOs, or senior leadership
• Excellent communication, interpersonal, and stakeholder-management skills
• Strong business acumen and understanding of organizational priorities
• Exceptional organizational and time-management abilities
• Ability to manage multiple priorities in a fast-paced environment
• Strong ownership, follow-up, coordination, and problem-solving skills
• High level of discretion, confidentiality, and professional maturity
• Excellent written and verbal English communication
• Proficiency in Microsoft Office, Google Workspace, and presentation tools
• Ability to work independently, anticipate requirements, and exercise sound judgment

Key Competencies

Strategic Thinking | Business Acumen | Executive Presence | Stakeholder Management | Communication | Confidentiality | Proactive Ownership | Problem Solving | Prioritization | Business Partnering

Ideal Candidate

We are looking for someone who doesn’t simply manage the CEO’s schedule, but understands the Regional Head’s priorities, connects the dots, drives accountability, and helps the organization execute better.

If you are an experienced executive support professional who combines strong organizational skills with business judgment, ownership, and strategic thinking, we would be keen to hear from you.

Location:

On-site –Bengaluru, KA

Scheduled Weekly Hours:

48

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