Executive Assistant

Jones Lang LaSalle Incorporated; Bengaluru; Presencial; INR 600.000 - 800.000; Jornada completa

Descripción de la vacante

Jones Lang LaSalle Incorporated in Bengaluru is seeking an Executive Assistant to support the team and leadership, ensuring smooth office operations and professional communication. You will manage correspondence, calendars, meetings, and travel arrangements, while maintaining accurate records and delivering exceptional client service.

The role requires strong organizational and communication skills, confidentiality, and the ability to multitask in a fast-paced environment.

Formación

• High school diploma or equivalent; administrative certifications or education is a plus.
• Proven experience as an administrative assistant or in a similar role.
• Proficiency in Microsoft Office Suite and other relevant software.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy in work.
• Exceptional verbal and written communication skills.
• Professional demeanor with excellent customer service skills.
• Ability to maintain confidentiality and handle sensitive information.
• Self-motivated with a proactive approach to problem-solving.
• Ability to work independently and as part of a team.
• Flexibility to adapt to changing priorities and deadlines.
• Familiarity with office equipment and basic IT troubleshooting is desirable.

Responsabilidades

• Managing Correspondence: Sorting and distributing incoming and outgoing mail.
• Handling email communications, drafting responses, and ensuring timely replies.
• Answering phone calls and taking messages.
• Scheduling and Calendaring: Managing executive and team calendars, scheduling appointments, and coordinating meetings.
• Assisting with travel arrangements and itinerary planning.
• Meeting Coordination and Support: Organizing and preparing meeting agendas, materials, and presentations.
• Coordinating logistics for meetings and conferences, including room bookings and catering arrangements.
• Attending meetings, taking accurate minutes, and distributing them to relevant parties.
• Administrative Support: Creating and editing documents, reports, and presentations.
• Maintaining and updating databases, filing systems, and office records.
• Monitoring and ordering office supplies.
• Assisting with basic accounting tasks, such as invoice processing and expense tracking.
• Client Support: Providing excellent customer service by answering client inquiries, resolving issues, and escalating complex matters to the appropriate parties.
• Assisting with client onboarding and maintaining client records.
• Office Operations: Assisting in the coordination of office maintenance and repairs.
• Ensuring the reception area is presentable and welcoming.
• Assisting with organizing company events, conferences, and employee engagement initiatives.

Conocimientos

Administrative experience

Organizational skills

Communication skills

Multitasking

Confidentiality

Customer service

Problem-solving

Educación

High school diploma

Administrative certifications (plus)

Herramientas

Microsoft Office Suite

Descripción del empleo

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Executive Assistant Work Dynamics

Job Summary: As an administrative assistant, you will play a critical role in ensuring the smooth and efficient operation of the office. You will provide essential administrative support to the team, managers, and clients, contributing to the overall success of the organization. Your responsibilities will include managing correspondence, scheduling appointments, organizing meetings, drafting documents, and assisting with general office operations. Your exceptional organizational and communication skills will be essential in maintaining a professional and productive office environment.

Joining our team as an administrative assistant offers an opportunity to contribute to a dynamic and fast-paced work environment.

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you’re pursuing.

At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world.

Key Responsibilities:

• Managing Correspondence: Sorting and distributing incoming and outgoing mail.
• Handling email communications, drafting responses, and ensuring timely replies.
• Answering phone calls and taking messages.
• Scheduling and Calendaring: Managing executive and team calendars, scheduling appointments, and coordinating meetings.
• Assisting with travel arrangements and itinerary planning.
• Meeting Coordination and Support: Organizing and preparing meeting agendas, materials, and presentations.
• Coordinating logistics for meetings and conferences, including room bookings and catering arrangements.
• Attending meetings, taking accurate minutes, and distributing them to relevant parties.
• Administrative Support: Creating and editing documents, reports, and presentations.
• Maintaining and updating databases, filing systems, and office records.
• Monitoring and ordering office supplies.
• Assisting with basic accounting tasks, such as invoice processing and expense tracking.
• Client Support: Providing excellent customer service by answering client inquiries, resolving issues, and escalating complex matters to the appropriate parties.
• Assisting with client onboarding and maintaining client records.
• Office Operations: Assisting in the coordination of office maintenance and repairs.
• Ensuring the reception area is presentable and welcoming.
• Assisting with organizing company events, conferences, and employee engagement initiatives.

Required Skills and Qualifications:

• High school diploma or equivalent; additional administrative certifications or education is a plus.
• Proven experience as an administrative assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
• Strong attention to detail and accuracy in work.
• Exceptional verbal and written communication skills.
• Professional demeanor with excellent customer service skills.
• Ability to maintain confidentiality and handle sensitive information.
• Self-motivated with a proactive approach to problem-solving.
• Ability to work independently and as part of a team.
• Flexibility to adapt to changing priorities and deadlines.
• Familiarity with office equipment and basic IT troubleshooting is desirable.

Location: On-site - Bengaluru, KA

Scheduled Weekly Hours: 48

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.

If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process, you may email us at [e-mail]. This email is only to request an accommodation.

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500 company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.