Admin Manager (FROM MARKETING AGENCY)

Beyond Border Consultants; Bengaluru; On-site; INR 600,000 - 900,000; Full time

Job summary

Beyond Border Consultants, a fast-scaling marketing and communications consultancy, seeks an administrative operations lead in Bengaluru to streamline day-to-day office activities and vendor coordination.

You will manage onboarding logistics, calendars, travel, and hybrid work coordination across remote and on-site teams while partnering with Finance on invoices and budgets. This role offers exposure to high-profile campaigns and a collaborative culture.

Qualifications

• Proficient in MS Office and Google Workspace.
• Experience with project management tools (Asana, Trello, Notion).
• Ability to coordinate multi-team logistics and budgets.

Responsibilities

• Oversee day-to-day office operations including vendor management, travel bookings, and supply chain coordination for 3 project teams.
• Lead client onboarding logistics—NDAs, contracts, asset handovers, and scheduling syncs—ensuring seamless kickoff workflows.
• Manage internal calendar systems, meeting room allocations, and hybrid work coordination across remote and on-site team members.
• Partner with Finance to process vendor invoices, expense reconciliations, and budget tracking for campaign deliverables.
• Own internal comms—newsletters, announcements, and cross-departmental updates—to maintain organizational alignment.
• Implement and refine SOPs for administrative workflows to improve efficiency, reduce redundancy, and scale operations ahead of growth.

Skills

Agency experience

CRM familiarity

Campaign workflows knowledge

Tools

MS Office Suite

Google Workspace

Slack

Asana

Trello

Notion

Zoom

QuickBooks Online

Job description

About the Opportunity

A fast-scaling marketing and communications consultancy operating across India and global markets, we empower brands with data-driven campaigns, influencer ecosystems, and performance marketing strategies. Our team blends creative vision with operational rigor—where agile project execution, cross-functional coordination, and client-centric workflows define our success. We’re building a lean, high-impact admin backbone to scale our client delivery engine.

Role & Responsibilities

• Oversee day-to-day office operations including vendor management, travel bookings, and supply chain coordination for 3 project teams.
• Lead client onboarding logistics—NDAs, contracts, asset handovers, and scheduling syncs—ensuring seamless kickoff workflows.
• Manage internal calendar systems, meeting room allocations, and hybrid work coordination across remote and on-site team members.
• Partner with Finance to process vendor invoices, expense reconciliations, and budget tracking for campaign deliverables.
• Own internal comms—newsletters, announcements, and cross-departmental updates—to maintain organizational alignment.
• Implement and refine SOPs for administrative workflows to improve efficiency, reduce redundancy, and scale operations ahead of growth.

Skills & Qualifications

Must-Have

• MS Office Suite
• Google Workspace
• Slack
• Asana
• Trello
• Notion
• Zoom
• QuickBooks Online

Preferred

• Experience in agency or fast-paced marketing environment
• Familiarity with CRM tools (HubSpot, Salesforce)
• Basic understanding of digital campaign workflows (social, email, performance)

Benefits & Culture Highlights

• On-site workspace in a vibrant, collaborative marketing hub with flexible start times and no commute stress.
• Direct exposure to high-profile brand campaigns and cross-functional team dynamics.
• Performance-linked bonuses, quarterly offsites, and internal skill-building workshops.